First seen by our source: 7 days ago
Restaurant & Maintenance Project Coordinator
@ Aquilini Restaurants Limited Partnership
Vancouver, British Columbia
Overview
Toptable Group, a Vancouver hospitality company with 14 restaurants, is hiring a Restaurant & Maintenance Project Coordinator reporting to the VP, Construction & Design. The role coordinates maintenance and repair projects across all locations, including preventive maintenance of kitchen equipment and building systems, vendor management and inspection support. The posting states a full-time position with travel between locations as needed.
Responsibilities:
- Plan and track maintenance projects across multiple restaurant locations
- Coordinate preventive maintenance for kitchen equipment and building systems
- Manage vendors, contractors and service calls
- Monitor vendor performance and costs
- Prepare maintenance status and KPI reports
Requirements summary:
- 2 to 5+ years in facilities, project or maintenance coordination
- Working knowledge of commercial kitchen equipment and building systems
- Proficiency in MS Office and maintenance tracking systems
- Valid BC driver's licence
- Diploma in facilities management or engineering is an asset
Tools & skills
Source and dates
Source type not verified · pushoperations
- Employer posting date
- Not provided
- First seen by our source
- 2026-10-30
- Source record updated
- 2026-10-30
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Mid level |
| Department | Maintenance & repair |
| Experience | 2+ years |
| Hours per week | 40 (estimated) |
| Travel | air: none · ground: moderate |
| Work setting | Office, Store, Restaurant or kitchen |
| Position | Sitting and standing |
| Physical demands | physical low · computer moderate |
| Languages | English |
| Licences & certifications | Project management certification |
| Driver’s licence | required |
| Education | College diploma (preferred) |
| Fields of study | facilities management, engineering |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Aquilini Restaurants Limited Partnership
| Field | Value |
|---|---|
| Open jobs on Jobsy | 2 |
Position: Restaurant & Maintenance Project Coordinator
Department: Toptable Head Office
Reports to: VP, Construction & Design
WHO WE ARE:
For over four decades, Toptable Group has defined elegant yet approachable dining through the passion and commitment of its award-winning chefs, renowned restaurant and wine directors, and dedicated staff members. Toptable is a rapidly growing hospitality company with a current portfolio of 14 restaurants operating both locally and in the US.
POSTION SUMMARY:
Reporting to VP, Construction & Design the Restaurant & Maintenance Project Coordinator oversees and coordinates maintenance and repair projects across a portfolio of up to 14 restaurant locations. This role ensures details on all facilities, kitchen equipment, and building systems are operating efficiently, safely, and in compliance with health regulations, while minimizing disruption to daily operations.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
(Other duties may be assigned as required)
- Plan, schedule, and track maintenance projects across multiple restaurant locations
- Coordinate preventive maintenance for kitchen equipment (e.g. ovens, fryers, HVAC, refrigeration, plumbing etc)
- Manage regular maintenance as well as emergency repairs and prioritize urgent issues to minimize downtime
- Liaise with external vendors, service providers, and contractors
- Obtain quotes, schedule service calls, and ensure work is completed to standard
- Monitor vendor performance, costs, and service-level agreements
- Act as the main point of contact for Restaurant Directors & Executive Chefs regarding maintenance issues
- Standardize maintenance practices across all locations
- Identify cost-saving opportunities and prevent overspending
- Ensure all locations meet health, safety, and food service regulations
- Support inspections and audits (health, fire, equipment safety)
- Maintain proper documentation and service records
- Prepare regular reports on maintenance status, recurring issues, and KPIs
- Analyze trends to improve reliability and reduce equipment failures
- Travel between locations (as needed) to assess site conditions and project progress
REQUIRED EXPERIENCE AND QUALIFICATIONS:
- 2–5+ years in facilities, project management and/or maintenance coordination, with preference given to those with experience coordinating maintenance in restaurants, hospitality, or retail
- Diploma/degree in facilities management, engineering, or related field is an asset
- Strong organizational skills with the ability to manage multiple sites simultaneously
- Demonstrated experience working collaboratively with and managing external vendors
- Working knowledge of commercial kitchen equipment and building systems
- Ability to prioritize urgent issues in a fast-paced environment
- Strong communication skills (working with restaurant managers, vendors, and leadership)
- Proficiency in MS Office and maintenance tracking systems
- Knowledge of food safety regulations (e.g., local health authority requirements) is an asset
- Basic understanding of budgeting and cost control
- Project management certification is an asset
- Possess and maintain a valid BC Drivers License
Journal
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