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Posted 2 months ago

Scheduler - Operating Room - Regular Full-Time 2026-18841

@ Sunnybrook Health Sciences Centre

Toronto, Ontario

Full-time1+ years experience
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Overview

Sunnybrook Health Sciences Centre is hiring a full-time Operating Room Scheduler to build and maintain OR nursing and PSP schedules. The role monitors surgical volume, forecasts staffing needs and applies ONA and SEIU collective agreement rules.

Responsibilities:

  • Develop and maintain OR nursing schedules and PSP
  • Forecast staffing needs from surgical volume trends
  • Apply ONA and SEIU collective agreement provisions
  • Adjust schedules for cancellations and workload changes
  • Maintain scheduling records in UKG Pro-WFM

Requirements summary:

  • One year of community college study, preferably office administration or HR
  • Minimum one year of administrative experience
  • Experience in a fast-paced healthcare environment preferred
  • Knowledge of collective agreement provisions

Tools & skills

Source and dates

Source type not verified · talcura

Employer posting date
2026-09-22
First seen by our source
2026-10-11
Source record updated
2026-10-18

These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.

Job details

SeniorityEntry level
DepartmentAdministrative
Experience1+ years
Hours per week40 (estimated)
Travelair: none · ground: none
Work settingOffice
PositionMostly sitting
Physical demandsphysical low · computer high
EducationCollege diploma (required)
Fields of studyOffice Administration, Human Resources, Business Administration

Summary and details written by AI from the posting; the employer’s posting is the authority.

Sunnybrook Health Sciences Centre

FieldValue
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Job description

Operating Room Scheduler

Position Summary

The Operating Room Scheduler is responsible for the coordination, development, and ongoing management of Operating Room nursing schedules, PSP and related staffing requirements. The Scheduler works closely with Operating Room leadership, and other internal stakeholders to ensure appropriate staffing levels and effective utilization of resources.

The successful candidate will be responsible for maintaining accurate and equitable schedules while ensuring compliance with applicable ONA and SEIU Collective Agreements, organizational policies, and established scheduling practices.

The Scheduler will monitor Operating Room activity, including periods of increased or decreased surgical volume, and make appropriate scheduling adjustments to align staffing levels with operational requirements. The Scheduler will also regularly review staffing trends and forecast future staffing needs to support safe, efficient, and cost-effective operations.

Summary of Duties

The Scheduler is responsible for executing a variety of administrative and scheduling duties in support of the Operating Room, including:

  • Develop, coordinate, and maintain Operating Room nursing schedules and PSP in collaboration with OR leadership.
  • Prepare and adjust schedules based on Operating Room activity, surgical volumes, planned slowdowns, cancellations, workload fluctuations, and operational requirements.
  • Regularly assess staffing requirements and forecast future staffing needs based on historical trends, anticipated surgical volumes, vacations, leaves, education, and other operational factors.
  • Ensure schedules are developed and maintained in accordance with applicable ONA and SEIU Collective Agreements, organizational policies, and established scheduling guidelines.
  • Review scheduling requests, vacations, overtime, call requirements, shift changes, and other staffing-related matters.
  • Monitor staffing levels and identify potential gaps or overstaffing in advance, escalating concerns to the appropriate leadership when required.
  • Make timely schedule adjustments
  • Maintain accurate scheduling information and records within UKG Pro-WFM and other applicable systems.
  • Provide timely communication regarding schedule changes and ensure affected staff are appropriately notified.
  • Apply collective agreement provisions consistently and accurately when developing and modifying schedules.
  • Respond to scheduling inquiries and resolve routine scheduling issues using sound judgment and established policies and procedures.
  • Perform other related administrative and scheduling duties as required.

Qualifications/Skills

  • Successful completion of one (1) year of a Community College program, preferably in Office Administration, Human Resources, Business Administration, or a related discipline.
  • Minimum of one (1) year of administrative experience, preferably within a fast-paced, high-volume healthcare environment.

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