Senior Contract Administrator

Welcome to Kasian, where more than 40 years of design excellence has been driven by a passion for transforming spaces into meaningful experiences. We believe great design strengthens the connection between people and places, creating built environments that inspire, support communities, and improve everyday life. With offices across Canada and a team of 250+ talented professionals, we bring together diverse expertise to deliver thoughtful and innovative design solutions across a range of sectors, including commercial, workplace, healthcare, senior living, industrial, and public projects.

The Opportunity

We are looking for an experienced Senior Contract Administrator to join our team in Victoria, BC and play a key role in bringing complex projects from design through construction and completion.

In this role, you will lead the construction administration process for large-scale and complex projects, helping ensure that design intent, quality, and project requirements are carried through every stage of construction. Working closely with project teams, consultants, contractors, and clients, you will oversee contracts, review construction documentation, conduct site reviews, resolve construction-related issues, and support the successful delivery of projects from construction through closeout.

This is an exciting opportunity for an experienced Contract Administrator who enjoys being close to the work, collaborating with multidisciplinary teams, and seeing great design successfully come to life.

Here's what you’ll be doing at Kasian:

Plan

• Assist the Project Manager in planning the profitable execution of the Construction Administration stage of large and complex projects
• Review contract documents at the 75% and 95% stage (prior to tendering) and ensure overall document coordination
• Provide feedback on buildability and code issues to the documentation team
• Protect the project design intent through contract documents
• Provide input as requested by Kasian’s Project Manager and/or production department on budgets, schedules, etc.
• Participate in pre-bid conference with Project Manager and client
• Prepare detailed construction contracts
• Review general contract conditions and confirm interpretation with client and contractor
• Establish job protocol and lines of communication between owner, architect, engineers, contractor, subcontractors (if applicable), and vendors

Deliver

• Maintain the quality of the design through the construction phase
• Manage and administer contracts
• Support successful project delivery while ensuring Kasian’s interests are represented and protected throughout all project phases
• Coordinate all architectural functions from tender to close-out of the project
• Coordinate all consultants from tender to close-out of the project
• Attend and represent Kasian at all contractor/client/job site meetings during the CA phase of a project
• Develop and recommend solutions to contractual issues and act as the arbitrator of the contract
• Interpret documents and communicate interpretation to other parties via shop drawing reviews, RFI’s, etc.
• Prepare and issue construction drawings/sketches in consultation with a design team
• Circulate documents, drawings, and samples for all necessary approvals to consultants/clients
• Maintain a control log of all shop drawings and consultant and architectural drawings
• Ensure review of submitted shop drawings, product data, and samples is completed by each responsible discipline
• Coordinate with Project Manager on significant items such as changes to design and cost
• Prepare, analyze, approve, and process all requisitions/change orders after consultation with the owner and contractor
• Review and coordinate progress claims and prepare appropriate certificates of payment
• Perform project close-out processes and activities as defined in the project specifications, including deficiency reviews, substantial performance reviews, total performance reviews, receipt of manuals and warranties, preparation and coordination of letters of assurance, final occupancy inspection, permits, etc.
• Ensure professional responsibilities and obligations are met, including compliance with codes and bylaws

Review

• Monitor project performance at the construction administration stage of strategic projects, and resolve issues
• Advise the Project Manager immediately of any project contract administration issues and work to resolve any problems
• Review workmanship standards for compliance with documentation and codes on an ongoing basis

Here’s a little bit about you:

• Degree in Architecture and/or Diploma in Architectural Technology is highly desirable but not essential
• Minimum of 8 years of Contract Administration experience within the architecture, construction, or building industry is required
• Security clearance required
• CCCA certification is considered an asset
• Familiar with all CCDC standard contracts
• Proficient in bidding procedures, project field reporting, field reviews, payment certification, site document processing (CCN/ RFI/ SI), and contract change procedures
• Knowledge of procurement regulations, policies, and practices
• Strong building science background with an excellent understanding of construction processes, methods, and materials
• Solid understanding of applicable local building codes, bylaws, and local governance in authorities having jurisdiction
• Ability to represent Kasian professionally at senior levels
• Exceptional communication and leadership skills, including the ability to mentor
• Excellent time management and organizational skills
• Proactive, confident approach to contract administration
• Strong analytical and problem-solving skills
• Proven track record of maintaining high-quality standards while working within tight deadlines

What We Offer:

• A creative and collaborative environment
• Competitive salary and annual performance reviews
• Professional development support
• Mentorship programs and career growth opportunities
• Flexibility and work-life balance in a values-driven workplace

Ready to be part of a leading architectural, interior design, and planning firm? Bring your construction administration expertise to Kasian and play a key role in delivering complex, impactful projects from construction through completion.

Submit your resume to [email protected]. We look forward to hearing from you!