Posted 12 months ago
Ward Clerk
@ Prairie Mountain Health
Roblin, Manitoba
Overview
Prairie Mountain Health is hiring a per diem Ward Clerk for an acute care unit. The role handles clerical support for the unit: communications, patient chart preparation, lab and physician orders, and admissions, transfers and discharges in the electronic health record. Candidates need a medical office or health unit clerk credential and recent ward clerk experience.
Responsibilities:
- Maintain unit communication, answer calls and redirect to staff
- Prepare, assemble and dismantle patient charts
- Enter physician orders and lab orders, file test results
- Process admissions, transfers and discharges using ADT
- Manage supplies and stationery for the unit
Requirements summary:
- Health unit clerk or medical office administration diploma/certificate
- One year of ward clerk experience in the last five years
- Recent electronic health record computer skills
- Proficiency in Microsoft Office and Internet applications
- Strong organizational, problem-solving and communication skills
- Commitment to confidentiality and a culturally diverse population
Tools & skills
Source and dates
Source type not verified · pmh
- Employer posting date
- 2025-10-29
- First seen by our source
- 2026-10-15
- Source record updated
- 2026-10-15
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Allied health |
| Experience | 1+ years |
| Travel | air: none · ground: none |
| Work setting | Hospital or clinic |
| Position | Sitting and standing |
| Physical demands | physical low · computer high |
| Languages | English |
| Licences & certifications | Health Unit Clerk certificate |
| Education | College diploma (required) |
| Fields of study | Office Administration - Medical, Medical Terminology |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Prairie Mountain Health
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Full company description
Whether you are starting out, or you are a seasoned professional, Prairie Mountain Health (PMH) has a variety of career opportunities to suit your unique goals and needs. Learn, grow and succeed with us at Prairie Mountain Health, the largest region in Western Manitoba! PMH employs over 7,500 employees who work together to improve the physical, mental, social, cultural and spiritual needs of individuals, families and communities in Western Manitoba.
- LinkedIn followers
- 1,870
- People associated on LinkedIn
- 599
- Reported office locations
- Brandon, Manitoba, CA
- Brandon, CA
- Other recorded names
- PMH Careers
- Prairie Mountain Health
- Profile identifies a recruitment agency
- No
Whether you are starting out, or you are a seasoned professional, Prairie Mountain Health (PMH) has a variety of career opportunities to suit your unique goals and needs. Learn, grow and succeed with us at Prairie Mountain Health, the largest region in Western Manitoba! PMH employs over 7,500 employees who work together to improve the physical, mental, social, cultural and spiritual needs of individuals, families…
| Field | Value |
|---|---|
| Industry | Hospitals and Health Care |
| Company size | 5,001-10,000 employees |
| Headquarters | Brandon, Manitoba |
| Organization type | Nonprofit |
| Open jobs on Jobsy | 814 |
| View page |
QUALIFICATIONS
*Completion of Office Administration Medical diploma, Health Unit Clerk certificate with Medical Terminology Course (1 and 2 or equivalent), or equivalent hospital based training
*One year of Ward Clerk patient care unit experience in the last five (5) years
*Recent evidence in the ability and proficiency in computer skills related to an electronic health record environment
*Proficiency with Microsoft programs (Outlook, Word, Excel, Access and PowerPoint), as well as Internet applications
*Demonstrated organizational skills, and the ability to work independently
*Demonstrated problem solving and decision making skills
*Demonstrated flexibility to facilitate changes in techniques and procedures in a changing environment
*Demonstrated knowledge and competence of skills and concepts related to the position
*Demonstrated competence in written, oral and telephone communication skills
*Ability to respect and promote confidentiality
*Ability to perform the duties of the position on a regular basis
*Ability to respect and promote a culturally diverse population
*Ability to work effectively and maintain positive working relationships with co-workers, clients and within interdisciplinary team
RESPONSIBILITIES:
Overview:
- Responsible for all clerical duties that are designed to support and maintain the day to day function of the Acute Care unit.
- Responsible for maintaining communication within the unit, including answering the telephone, redirecting calls to the appropriate staff, contacting switchboard, paging physicians and ensuring faxes and emails are sent and received in a timely manner.
- Responsible for greeting visitors to the unit and assisting with inquiries in consultation with the charge nurse.
- Responsible for submitting GRASP (Daily Unit Activity Report) daily to Nursing Office after Charge Nurse reviews information submitted.
- Completing electronic and/or paper daily lab orders and ensuring that the lab receives the order.
- Enter orders into Orders Communication when received from physicians and ensure the results of all tests are placed into the chart appropriately;
- Notifies the nurse of any scheduled appointments for their patients updating Client Care Plan as needed.
- Creating patient charts including preparation of labels utilizing the approved standard chart sequence. Responsible for assembling patient charts on admission and dismantling charts on discharge and return of patient records to Health Records.
- Responsible for backing the patient charts to ensure that there are sufficient blank physicians orders sheets, interdisciplinary progress notes in each chart.
- Organizing patient transfer documentation, on some units this includes booking of the ambulance and assembling relevant paperwork
- Use of ADT to admit, transfer and discharge patients throughout the facility and also on final discharge.
- Order stationary and ensure that there are sufficient supplies available on the unit.
- Other duties as assigned.
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