Posted 16 days ago
ACADEMIC PROGRAM ASSISTANT (BAND LEVEL 4)
@ Memorial University, Newfoundland and Labrador
St. John's, Newfoundland and Labrador
SIGNALS
Overview
Memorial University of Newfoundland is hiring a full-time Academic Program Assistant (Band Level 4) for its Undergraduate Medical Education team in the Faculty of Medicine, on a contract running to June 8, 2029. The role supports MD program delivery, educational events, meeting administration and examination start-up. The posting states a salary of $50,294 to $58,998 per annum and an application deadline of November 13, 2026.
Responsibilities:
- Provide administrative support for MD program delivery and educational events
- Prepare documents, book rooms and communicate with learners and faculty
- Schedule, record and circulate minutes for committee meetings
- Assist with examination start-up and invigilation
- Follow up on outstanding educational experience planning
Requirements summary:
- One to three years of academic program experience in a university
- Two-year business or office administration diploma or equivalent
- Exceptional interpersonal, organizational and time management skills
- Proficiency in Microsoft Office
- Knowledge of Memorial policies (asset)
- Knowledge of Brightspace and One45 (asset)
Tools & skills
Source and dates
Source type not verified · apify-linkedin
- Employer posting date
- 2026-10-28
- First seen by our source
- 2026-11-14
- Source record updated
- 2026-11-14
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Administrative |
| Experience | 1+ years |
| Hours per week | 40 (estimated) |
| Travel | air: none · ground: none |
| Work setting | Office, Hospital or clinic |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Encouraged to apply | Indigenous peoples, Racialized people, People with disabilities, Women |
| Education | College diploma (required) |
| Fields of study | Business administration, Office administration |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Memorial University, Newfoundland and Labrador
| Field | Value |
|---|---|
| Open jobs on Jobsy | 11 |
Job description
October 29, 2026
ACADEMIC PROGRAM ASSISTANT (BAND LEVEL 4)
Undergraduate Medical Education
Faculty of Medicine
(Full-time, Contractual Position to June 8, 2029)
The University will consider applications from qualified permanent staff who may be interested in a temporary assignment, subject to departmental approval
This competition may be used to fill identical positions in this unit within three (3) months of the closing date
All qualified employees are welcome to apply, however preference is given to CUPE members
DUTIES
Reporting to the Undergraduate Medical Education Manager, the successful applicant will provide proactive assistance to support educational experiences delivered by the Undergraduate Medical Education (UGME) team. Duties include administrative support for MD program delivery; providing administrative support for educational events, including event registration, catering, and supply orders; working closely with the administrators of educational experiences to assist with preparing, printing, and collating documentation, booking rooms, grouping learners and communicating with the relevant learners, faculty and staff; providing administrative support for Clinical Skills meetings and Academic Program Administrator/Assistant meetings, including meeting scheduling, developing agendas, recording, transcribing and circulating minutes; assisting with examination start up and invigilation; liaising with clinical disciplines and distributed medical education within the Faculty of Medicine to follow up on outstanding educational experience planning; and perform other duties as required.
Qualifications
Experience (1-3 years) in academic program activities in a university environment; graduation from a 2-year business or office administration program, supplemented by university-level courses in business administration or a related field or any equivalent combination of experience and training. Exceptional interpersonal, organizational and time management skills, as well as proficiency in Microsoft Office are required. Knowledge of Memorial University of Newfoundland policies and procedures, as well as knowledge of Brightspace and the One45 scheduling software would be considered assets.
SALARY $50,294 - $58,998 per annum (CUPE Local 1615)
CLOSING DATE November 13, 2026
COMPETITION NO. MUN03634
Please note that we will ONLY accept applications for this position through our website www.mun.ca/careers. Applications must be received by the end of business day on the competition closing date. You may drop off a paper application to the Faculty of Medicine – Memorial University, Medical Education Centre, St. John’s, Room M2M229; or fax your resume to (709) 864-6537. Call us at (709) 864-6404 for assistance.
All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women; 2SLGBTQIA+ people; persons whose gender identity or gender expression is nonbinary or otherwise not cisgender; Indigenous peoples; racialized people; black persons; and persons with disabilities.
Memorial is committed to providing an inclusive learning and work environment.
If there is anything we can do to ensure your full participation during the application process, please contact [email protected] directly and we will work with you to make appropriate arrangements.
The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.
If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.
Inquiries about this opportunity should be directed to the Faculty of Medicine - Memorial University, Medical Education Centre, St. John’s, Room M2M229 or by telephone at (709) 864-6404.
Please be advised that we are unable to provide updates on current competitions.
We thank all applicants for their interest, however, only those selected for an interview will be contacted.
ACADEMIC PROGRAM ASSISTANT (BAND LEVEL 4)
Undergraduate Medical Education
Faculty of Medicine
(Full-time, Contractual Position to June 8, 2029)
The University will consider applications from qualified permanent staff who may be interested in a temporary assignment, subject to departmental approval
This competition may be used to fill identical positions in this unit within three (3) months of the closing date
All qualified employees are welcome to apply, however preference is given to CUPE members
DUTIES
Reporting to the Undergraduate Medical Education Manager, the successful applicant will provide proactive assistance to support educational experiences delivered by the Undergraduate Medical Education (UGME) team. Duties include administrative support for MD program delivery; providing administrative support for educational events, including event registration, catering, and supply orders; working closely with the administrators of educational experiences to assist with preparing, printing, and collating documentation, booking rooms, grouping learners and communicating with the relevant learners, faculty and staff; providing administrative support for Clinical Skills meetings and Academic Program Administrator/Assistant meetings, including meeting scheduling, developing agendas, recording, transcribing and circulating minutes; assisting with examination start up and invigilation; liaising with clinical disciplines and distributed medical education within the Faculty of Medicine to follow up on outstanding educational experience planning; and perform other duties as required.
Qualifications
Experience (1-3 years) in academic program activities in a university environment; graduation from a 2-year business or office administration program, supplemented by university-level courses in business administration or a related field or any equivalent combination of experience and training. Exceptional interpersonal, organizational and time management skills, as well as proficiency in Microsoft Office are required. Knowledge of Memorial University of Newfoundland policies and procedures, as well as knowledge of Brightspace and the One45 scheduling software would be considered assets.
SALARY $50,294 - $58,998 per annum (CUPE Local 1615)
CLOSING DATE November 13, 2026
COMPETITION NO. MUN03634
Please note that we will ONLY accept applications for this position through our website www.mun.ca/careers. Applications must be received by the end of business day on the competition closing date. You may drop off a paper application to the Faculty of Medicine – Memorial University, Medical Education Centre, St. John’s, Room M2M229; or fax your resume to (709) 864-6537. Call us at (709) 864-6404 for assistance.
All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women; 2SLGBTQIA+ people; persons whose gender identity or gender expression is nonbinary or otherwise not cisgender; Indigenous peoples; racialized people; black persons; and persons with disabilities.
Memorial is committed to providing an inclusive learning and work environment.
If there is anything we can do to ensure your full participation during the application process, please contact [email protected] directly and we will work with you to make appropriate arrangements.
The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.
If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.
Inquiries about this opportunity should be directed to the Faculty of Medicine - Memorial University, Medical Education Centre, St. John’s, Room M2M229 or by telephone at (709) 864-6404.
Please be advised that we are unable to provide updates on current competitions.
We thank all applicants for their interest, however, only those selected for an interview will be contacted.
Journal
Only you can see this. Kept on this device, and in your account when you sign in.