First seen by our source: 22 days ago
Accounting & Administrative Coordinator
@ Inspired HR
Vancouver, British Columbia
Overview
Inspired HR is hiring an Accounting & Administrative Coordinator to handle full-cycle accounts payable, receivables, invoicing and reconciliations for two operating entities and several smaller divisions. The role also covers laboratory timesheets, vehicle administration and coordination with Project Managers and Operations. The posting asks for at least two years of accounting support experience and proficiency with accounting software and Excel.
Responsibilities:
- Manage full-cycle accounts payable for two entities
- Prepare bank and credit card reconciliations
- Prepare invoicing documentation and follow up on collections
- Submit laboratory timesheets and support vehicle administration
- Coordinate with Project Managers and Operations teams
Requirements summary:
- 2+ years in accounts payable, receivable or accounting administration
- Experience with accounting software and Microsoft Excel
- Experience supporting multiple entities is an asset
- Strong organization and time-management skills
Tools & skills
Source and dates
Employer career site / ATS feed · comeet
- Employer posting date
- Not provided
- First seen by our source
- 2026-10-16
- Source record updated
- 2026-11-03
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Finance & accounting |
| Experience | 2+ years |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Inspired HR
| Field | Value |
|---|---|
| Open jobs on Jobsy | 35 |
Description
About the Role
We are looking for an organized, detail-oriented Accounting & Administrative Coordinator to join our accounting team and provide day-to-day accounting and administrative support to several of our business divisions, including two operation entities.
This is a hands-on role that is well suited to someone who enjoys working with numbers, coordinating with different teams, and keeping accounting and administrative processes organized and up to date. The successful candidate will work closely with the Accounting team, Project Managers, Operations teams, and other internal stakeholders.
Key Responsibilities
Accounts Payable & Accounting
- Manage the full-cycle Accounts Payable (A/P) process for two entities and other smaller divisions.
- Assist with new vendor setup applications, ensuring required information and documentation are complete.
- Review invoices and supporting documentation for accuracy, completeness, coding, and appropriate approvals.
- Prepare and maintain credit card reconciliations.
- Prepare monthly expense reports for two operating entities, including expenses incurred by other divisions but paid through the responsible entities.
- Prepare bank reconciliations for assigned accounts and business divisions.
- Maintain accurate and organized accounting records and supporting documentation.
Accounts Receivable, Invoicing & Project Support
- Prepare and organize supporting documentation required for customer invoicing.
- Prepare and maintain payment schedules related to invoicing.
- Coordinate with Project Managers and Operations teams to obtain required billing documentation and resolve accounting or invoicing questions.
- Support the collections process through timely follow-up on overdue customer balances.
- Coordinate with Project Managers and Operations teams regarding billing questions, outstanding balances, and payment issues.
Administrative & Operational Support
- Prepare and submit monthly laboratory timesheets to the appropriate internal contact.
- Respond to day-to-day accounting and administrative requests from the Operations teams.
- Support vehicle administration and management, including maintaining related records and documentation.
- Assist with laboratory item quotations, orders, and related administrative coordination.
- Provide general accounting and administrative support to other smaller divisions as required.
- Identify opportunities to improve accounting and administrative processes and help maintain efficient workflows.
Requirements
What We’re Looking For
- 2+ years of experience in accounts payable, accounts receivable, accounting administration, or a similar accounting support role.
- Experience supporting multiple legal entities or business divisions would be an asset.
- Experience with accounting software and Microsoft Excel.
- Good organizational and time-management skills, with the ability to manage multiple priorities and deadlines.
- Comfortable working with invoices, expense reports, reconciliations, customer accounts, and supporting documentation.
Journal
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