Accounting Clerk

Overview

The Accounting Clerk is responsible for supporting the day-to-day accounting functions of the company, with a primary focus on customer invoicing, accounts receivable, HST reporting, bank reconciliations, and related financial record keeping. The successful candidate will be organized, detail-oriented, and comfortable communicating directly with customers regarding outstanding accounts. This position requires accuracy, timely follow-up, and the ability to maintain complete and well-organized accounting records.

Duties

Customer Invoicing & Accounts Receivable

• Prepare and issue customer invoices accurately and on a timely basis.
• Ensure invoices include appropriate supporting documentation and are submitted in accordance with customer requirements.
• Maintain accurate accounts receivable records and customer account information.
• Record customer payments and apply payments to outstanding invoices as remittance information is received.
• Review accounts receivable aging reports regularly and identify overdue accounts requiring follow-up.
• Contact customers regarding overdue invoices and obtain updates on expected payment dates.
• Follow up on outstanding receivables in a professional and timely manner.
• Investigate payment discrepancies, short payments, unapplied payments, and other account issues.
• Maintain records of collection activities, customer correspondence, payment commitments, and other AR-related documentation.
• Assist with reconciling customer accounts and resolving discrepancies.
• Provide management with information regarding overdue or potentially problematic customer accounts.

HST Review & Filing

• Review accounting records for the appropriate treatment of HST collected and input tax credits.
• Review supporting documentation and transactions for completeness and accuracy prior to filing.
• Prepare periodic HST reconciliations.
• Prepare and file HST returns within required filing deadlines.
• Maintain appropriate supporting records for HST filings.
• Assist with responding to HST-related information requests, reviews, or reconciliations as required.

Bank Reconciliations & Cash

• Complete regular bank reconciliations for company bank accounts.
• Match deposits, withdrawals, electronic payments, transfers, and other transactions to accounting records.
• Identify and investigate outstanding or unreconciled items.
• Record required bank-related transactions and adjustments.
• Maintain supporting documentation for completed bank reconciliations.
• Escalate unusual or long-outstanding reconciling items for review.

General Accounting & Record Keeping

• Maintain organized and complete accounting records and supporting documentation.
• Assist with account reconciliations and other month-end accounting procedures as required.
• Assist with maintaining accurate general ledger information related to assigned responsibilities.
• Prepare accounting schedules, reports, and supporting documentation as requested.
• Assist with year-end accounting requirements and provide supporting documentation for external accountants or auditors.
• Identify discrepancies or unusual transactions and bring them to the attention of the CFO.
• Provide general accounting and administrative support as required.

Qualifications

• Diploma or post-secondary education in accounting, bookkeeping, business administration, or a related field is required.
• Previous accounting or bookkeeping experience is preferred.
• Experience with accounts receivable, invoicing, and bank reconciliations is an asset.
• Working knowledge of Canadian HST/GST requirements is an asset.
• Proficiency with Microsoft Excel, Outlook, and accounting software.
• Strong numerical accuracy and attention to detail.
• Strong organizational and record-keeping skills.
• Ability to manage multiple responsibilities and meet recurring deadlines.
• Professional and confident communication skills, including the ability to contact customers regarding overdue accounts.
• Ability to handle confidential financial information appropriately.
• Ability to work independently while recognizing when issues should be escalated.

Key Competencies

• Accuracy and attention to detail
• Organization and time management
• Accountability and follow-through
• Professional customer communication
• Problem solving and reconciliation skills
• Confidentiality and discretion
• Ability to prioritize recurring accounting deadlines

Only one application should be submitted per applicant. Applications should contain: a cover letter, a resume, a copy of the applicants transcript identifying courses taken and results. If unable to upload transcripts, please email them instead to [email protected].

We appreciate all applicant's interest in this position, however, only those candidates who are considered for an interview will be contacted. Please do not call or attend the business to apply. Applications in-person will not be accepted.

Pay: $52,500.00-$55,000.00 per year

Benefits:

• Dental care
• Employee assistance program
• Extended health care
• On-site parking
• Paid time off
• Tuition reimbursement
• Vision care

Education:

• AEC / DEP or Skilled Trade Certificate (preferred)

Experience:

• Accounting: 3 years (preferred)