Accounting Coordinator

The following position description is established by Flair Flexible Packaging Corporation (the “Company”) to outline the basic requirements, duties, and responsibilities of the full-time position of Accounting Coordinator. The Company has the right to amend or modify this job description at any time in its sole discretion.

Job Summary

The position of Accounting Coordinator is responsible for duties directly related to the Company’s general business operations and involves planning and coordinating the work activities necessary to efficiently perform the job duties listed below. The position of the Accounting Coordinator will accurately code, total, batch, enter, verify and reconcile accounts payable transactions, run day end procedures, post the day's receipts, manage receivables current, file and tally deposits, checks, invoices, check requisitions, and bank statements. The Accounting Coordinator will compile budget data and documents based on estimated revenues, expenses and previous budgets, and the performance of related clerical duties, such as word processing, maintaining filing and record systems, faxing and photocopying.

Essential Duties

The following duties are an overview of the primary duties and responsibilities of the Accounting Coordinator and should not be considered an all-inclusive list:

1. Demonstrates proficiency in job duties by streamlining processes and procedures and working cooperatively with other team members.

2. Maintains accounting records to include filing documents, making copies and storing on company systems.

3. Reconciles bank statements by comparing statements with general ledger.

4. Maintains accounting ledgers by accurately verifying and posting transactions.

5. Updates and ensures workflows are reviewed daily and completed timely.

6. Verifies financial reports and analyzes the data for discrepancies.

7. Understands and ensures company information regarding financial records are kept confidential.

8. Strives to accomplish accounting department and organizational mission and goals.

9. Creates and generates reports for customers, suppliers and administration.

10. Communicates with other groups in the company as necessary.

11. During absences of team members, takes on additional workload to ensure constant customer satisfaction.

12. Accurately keeps all period end schedules current and reconciled.

13. Performs other duties and special projects as assigned by management.

14. Attends training sessions and comprehends training material and subject matter. Understands and acts in accordance with the company's policies and standard operating procedures.

Accounts Payable Job Duties:

1. Reviews accounts payable invoices and performs data entry into the software system on a daily basis.

2. Maintains good standing with vendors by reviewing and confirming monthly statements and answers accounts payable inquiries in a timely manner.

3. Applies for terms with new or existing vendors.

4. Updates vendor account information by communicating with appropriate department(s).

5. Takes appropriate action on discrepancies found between invoices and purchase orders.

6. Follows up on credit memos for returns or warranty issues ensuring credit is received.

7. Reconciles fixed asset records to the general ledger on a monthly basis.

8. Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.

9. Reconciles processed work by verifying entries and comparing system reports to balances.

10. Accurately allocates expenses to appropriate accounts, cost centers and cost units by analyzing invoice/expense reports and properly recording entries.

11. Receives, verifies and issues payment for employee expense reports and requests for advances.

12. Disburses petty cash by recording entry and verifying documentation.

13. Reports sales taxes by calculating requirements on paid invoices.

14. Provides suggestions for improvements to the accounts payable processes.

Accounts Receivable Job Duties:

1. Manages the cash posting process to include reconciliation of posting, validation of source data, proper posting of payments and resolving any issues that may arise.

2. Verifies validity of account discrepancies by obtaining and investigating information from sales, trade promotions, customer service departments and from customers.

3. Accurately enters adjusting entries related to deductions into Flair approved software by following standard operating procedures (SOPs).

4. Resolves collections by examining customer payment plans, payment history, credit line and terms.

5. Contacts customers to collect on past due accounts.

6. Retains records of all delinquent accounts, incomplete files and credit risks.

7. Summarizes receivables by maintaining invoice accounts; coordinating monthly transfer to accounts receivable account; verifying totals; preparing report.

8. Supports financial planning by providing cash flow information.

9. Updates receivables by coordinating and monitoring daily invoicing processing and bank remittance transactions

Safety Responsibilities

All Flair employees are required to be an active safety participant at Flair by:

1. Attending required safety training sessions

2. Reporting any accidents, near misses and safety concerns to a designated safety team leader, in a timely manner

3. Following the Company’s work safety rules and procedures.

Food Safety Responsibilities

1. Employees shall maintain a good understanding of Flair’s food safety policies, GMP regulatory requirements and HACCP principles reflecting industry best practices, FSSC 22000 certification scheme, and relevant CTPAT minimum security criteria.
2. Employees shall report food safety non-conformities to the responsible person(s). Responsible personnel shall have defined responsibility and authority to initiate and record actions.

Required Training, Experience, Licenses and Certifications

In addition to performing satisfactorily all of the duties and responsibilities of the position, an individual in this position must possess and maintain the following knowledge, skills, qualifications and/or abilities:

1. Accounting Diploma or equivalent required.

2. - 1-2 years of prior experience in related field preferred.

3. - Excellent analysis skills, knowledge of generally accepted accounting principles, and the ability to collaborate with a multi-department team.

4. - Must be able to speak, read, write and understand the English language at a level adequate to perform job functions.

Working Environment/Physical Requirements:

· The duties of this position generally involve sedentary office work.

· Moderate physical activity is required.

· Ability to lift up-to 20lbs on occasion;

· Ability to stand, walk, stoop/bend, lift, and frequent repetitive motion and use of hands to finger, grasp, handle, or feel objects, tools, or controls, and normal vision acuity.

· Ability to understand and follow oral and written directions promptly and accurately.

· Work hours will vary depending upon the needs of the Company’s customers at any given time and will involve working long or non-traditional hours to fulfill Company and/or customer’ needs, projects or special circumstances.

· Some travel may be required