Administrative Assistant

@ Patch & Permasearch

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Toronto, Ontario

Full-time5+ years experience

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SIGNALS

Responsibilities:

General Office Administration: Handle day-to-day office duties, correspondence, document preparation, filing, and general administrative support.
Invoicing: Prepare, process, and maintain customer invoices using Microsoft Excel-based systems, ensuring accuracy and timely submission.
Accounts Receivable: Monitor outstanding invoices, track customer payments, follow up on overdue accounts, and maintain accurate AR records.
Data Management: Maintain and update spreadsheets, financial records, and other administrative documentation.
Accounting Support: Assist with basic bookkeeping and financial administrative tasks using QuickBooks, working under the guidance of the external bookkeeper.
Office Coordination: Support daily office workflows and assist with other administrative responsibilities as required.

Requirements summary:

This is an excellent opportunity for an administrative professional with 5+ years of experience in general office administration, strong Microsoft Excel skills, and hands-on experience…
Office Coordination: Support daily office workflows and assist with other administrative responsibilities as required.
Qualifications & Skills
5+ years of experience in general office administration or an administrative support role.
Strong working knowledge of Microsoft Excel, particularly for invoicing, spreadsheets, and data management.
Previous experience with QuickBooks is essential.

Tools & skills

Accounts receivable Office administration Administrative support Microsoft Excel Data management Documentation Bookkeeping Intuit QuickBooks Microsoft Office Organizational skills Attention to detail Work independently Prioritization Meet deadlines

Source and dates

Source type not verified · tracker

Employer posting date: 2026-11-10
First seen by our source: 2026-11-11
Source record updated: 2026-11-11

These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.

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Patch & Permasearch

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Job description

Our client, a well-established company in the construction and rental industry, is looking for an experienced and detail-oriented Administrative Assistant to join their team.

This is an excellent opportunity for an administrative professional with 5+ years of experience in general office administration, strong Microsoft Excel skills, and hands-on experience with invoicing and accounts receivable management.

The successful candidate will play an important role in supporting day-to-day office operations, with a particular focus on preparing invoices, monitoring accounts receivable, and maintaining accurate administrative records.

We are looking for someone who is highly organized, dependable, and comfortable handling a variety of office responsibilities in a small business environment.

Key Responsibilities

General Office Administration: Handle day-to-day office duties, correspondence, document preparation, filing, and general administrative support.
Invoicing: Prepare, process, and maintain customer invoices using Microsoft Excel-based systems, ensuring accuracy and timely submission.
Accounts Receivable: Monitor outstanding invoices, track customer payments, follow up on overdue accounts, and maintain accurate AR records.
Data Management: Maintain and update spreadsheets, financial records, and other administrative documentation.
Accounting Support: Assist with basic bookkeeping and financial administrative tasks using QuickBooks, working under the guidance of the external bookkeeper.
Office Coordination: Support daily office workflows and assist with other administrative responsibilities as required.

Qualifications & Skills

5+ years of experience in general office administration or an administrative support role.
Strong working knowledge of Microsoft Excel, particularly for invoicing, spreadsheets, and data management.
Previous experience with QuickBooks is essential.
Hands-on experience with invoicing and accounts receivable management.
Well-rounded office administration experience, with the ability to manage multiple responsibilities.
Strong organizational skills and excellent attention to detail.
Ability to work independently, prioritize tasks, and meet deadlines
Experience in the construction industry or a small business environment is considered an asset.
Exposure to the rental industry would be an additional advantage.