First seen by our source: 2 hours ago
Administrative Assistant
@ Arbor Memorial Inc.
Toronto, Ontario
SIGNALS
Overview
Arbor Memorial Inc. is hiring a full-time Administrative Assistant for its consumer support services office in Canada. The role covers calendars, travel arrangements, phone systems, records and meeting logistics. Experience in an administrative or clerical role and proficiency in Microsoft Office are required.
Responsibilities:
- Manage and maintain complex calendars for multiple team members
- Coordinate travel arrangements for staff
- Handle multi-line phone systems and direct calls
- Organize physical and electronic records
- Arrange meeting logistics and prepare materials
Requirements summary:
- High school diploma or equivalent required
- Proven administrative or clerical experience
- Proficiency in Microsoft Office Suite
- Strong organizational skills
- Excellent verbal and written English communication
Tools & skills
Microsoft WordMicrosoft ExcelMicrosoft OutlookCalendar management toolsMulti-line phone systemTravel booking platforms
Source and dates
Source type not verified · apify-linkedin
- Employer posting date
- Not provided
- First seen by our source
- 2026-11-14
- Source record updated
- 2026-11-14
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Department | Administrative |
| Hours per week | 40 (estimated) |
| Travel | air: minimal |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Education | High school (required), College diploma (preferred) |
| Fields of study | Office administration |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Arbor Memorial Inc.
| Field | Value |
|---|---|
| Open jobs on Jobsy | 17 |
Job description
About The Role
The Administrative Assistant plays a crucial role in ensuring the smooth and efficient operation of our consumer support services office in Canada. This position is responsible for managing a variety of administrative tasks that support the daily functions of the team, including calendar management, travel arrangements, and records maintenance. The successful candidate will act as a key point of contact for internal and external communications, facilitating meetings and managing multi-line phone systems to ensure timely and professional responses. By maintaining organized records and coordinating schedules, the Administrative Assistant helps optimize workflow and supports the overall productivity of the department. Ultimately, this role contributes significantly to creating a well-structured and responsive office environment that enhances customer support services.
Minimum Qualifications
The required skills such as general administrative abilities and calendar management are essential for organizing daily schedules and ensuring that meetings and appointments run smoothly. Maintaining calendars and arranging meetings require attention to detail and proactive communication to avoid conflicts and optimize time management. General clerical skills, including records management and multi-line phone handling, are used daily to maintain an organized office environment and provide professional support to both internal teams and external clients. Travel arrangement skills ensure that staff travel is coordinated efficiently, minimizing disruptions and maximizing productivity. Preferred skills like familiarity with consumer support services and additional language capabilities enhance the assistant's ability to communicate effectively and adapt to the specific needs of the industry and diverse client base.
The Administrative Assistant plays a crucial role in ensuring the smooth and efficient operation of our consumer support services office in Canada. This position is responsible for managing a variety of administrative tasks that support the daily functions of the team, including calendar management, travel arrangements, and records maintenance. The successful candidate will act as a key point of contact for internal and external communications, facilitating meetings and managing multi-line phone systems to ensure timely and professional responses. By maintaining organized records and coordinating schedules, the Administrative Assistant helps optimize workflow and supports the overall productivity of the department. Ultimately, this role contributes significantly to creating a well-structured and responsive office environment that enhances customer support services.
Minimum Qualifications
- High school diploma or equivalent required; post-secondary education in office administration or related field preferred.
- Proven experience in an administrative or clerical role, preferably within consumer support or a related industry.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with calendar management tools.
- Strong organizational skills with the ability to manage multiple priorities and deadlines effectively.
- Excellent verbal and written communication skills in English.
- Experience working in a consumer support services environment.
- Familiarity with travel booking platforms and multi-line phone systems.
- Knowledge of records management best practices and compliance standards.
- Additional language skills relevant to the Canadian market (e.g., French) are an asset.
- Certification in office administration or related professional development courses.
- Manage and maintain complex calendars for multiple team members, scheduling meetings and appointments efficiently.
- Coordinate travel arrangements including booking flights, accommodations, and transportation for staff as needed.
- Handle multi-line phone systems, directing calls appropriately and responding to inquiries in a professional manner.
- Organize and maintain physical and electronic records to ensure easy retrieval and compliance with company policies.
- Arrange and prepare meeting logistics, including room bookings, materials preparation, and minute-taking when required.
- Perform general clerical duties such as filing, photocopying, and data entry to support office operations.
- Serve as a liaison between departments and external contacts to facilitate smooth communication and workflow.
The required skills such as general administrative abilities and calendar management are essential for organizing daily schedules and ensuring that meetings and appointments run smoothly. Maintaining calendars and arranging meetings require attention to detail and proactive communication to avoid conflicts and optimize time management. General clerical skills, including records management and multi-line phone handling, are used daily to maintain an organized office environment and provide professional support to both internal teams and external clients. Travel arrangement skills ensure that staff travel is coordinated efficiently, minimizing disruptions and maximizing productivity. Preferred skills like familiarity with consumer support services and additional language capabilities enhance the assistant's ability to communicate effectively and adapt to the specific needs of the industry and diverse client base.
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