First seen by our source: 2 hours ago
Administrative Assistant
@ Haugland Group LLC
St. Thomas, Ontario
SIGNALS
Overview
Haugland Group LLC, a civil infrastructure and energy construction company in St Thomas, USVI, is hiring a full-time Administrative Assistant. The role supports project teams, field personnel and leadership with documentation, payroll and invoicing support, and office coordination. The posting requires a high school diploma and at least 2 years of administrative experience, and lists medical, dental, vision and 401k benefits.
Responsibilities:
- Provide administrative support to project managers and leadership
- Maintain project files, contracts, permits, submittals and RFIs
- Assist with payroll processing and workforce reporting
- Support accounts payable and receivable and vendor communications
- Coordinate meetings, schedules and office supplies
Requirements summary:
- High school diploma or equivalent required
- Associate's degree preferred
- Minimum 2 years of administrative experience
- Construction or engineering experience preferred
- Experience managing competing priorities in a fast-paced environment
Tools & skills
Benefits mentioned
DentalVisionLife insuranceRetirement plan
Source and dates
Source type not verified · apify-linkedin
- Employer posting date
- Not provided
- First seen by our source
- 2026-11-14
- Source record updated
- 2026-11-14
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Administrative |
| Experience | 2+ years |
| Hours per week | 40 (estimated) |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Education | High school (required), College diploma (preferred) |
| Perks mentioned | Generous paid time off, Retirement plan, Visa sponsorship |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Haugland Group LLC
| Field | Value |
|---|---|
| Open jobs on Jobsy | 1 |
Job description
Haugland Virgin Islands, a privately owned civil infrastructure and energy construction company, has an immediate opportunity for an Administrative Assistant to join our team. This position will be based out of St Thomas, USVI.
The Administrative Assistant provides administrative and operational support to project teams, field personnel, and company leadership. This position plays a critical role in maintaining organized project documentation, coordinating communications, supporting payroll and invoicing processes, and ensuring the efficient day-to-day operation of the office and construction projects.
Key Responsibilities
At Haugland Group, our benefits are designed to convey company culture and values which have employees at its forefront.
We are an Equal Opportunity Employer.
The Administrative Assistant provides administrative and operational support to project teams, field personnel, and company leadership. This position plays a critical role in maintaining organized project documentation, coordinating communications, supporting payroll and invoicing processes, and ensuring the efficient day-to-day operation of the office and construction projects.
Key Responsibilities
- Provide administrative support to project managers, superintendents, and company leadership.
- Prepare, format, and distribute correspondence, reports, meeting minutes, and other business documents.
- Maintain project files, contracts, permits, submittals, RFIs, change orders, and other construction-related documentation.
- Coordinate project meetings, schedules, travel arrangements, and calendar management.
- Assist with payroll processing, timecard collection, and workforce reporting.
- Support accounts payable and accounts receivable functions, including invoice tracking and vendor communications.
- Process and track purchase orders, material deliveries, and vendor documentation.
- Manage incoming calls, emails, and visitor inquiries in a professional manner.
- Maintain employee records, certifications, licenses, and training documentation.
- Assist with bid submissions, proposal preparation, and contract administration activities.
- Ensure compliance with company procedures, document retention requirements, and confidentiality standards.
- Coordinate office supplies, equipment, and general office administration activities.
- Generate reports and maintain data within construction management, accounting, and Microsoft Office systems.
- High school diploma or equivalent required; Associate's degree preferred.
- Minimum 2 years of administrative experience, preferably within the construction, engineering, or related industry.
- Experience supporting multiple projects and managing competing priorities in a fast-paced environment.
At Haugland Group, our benefits are designed to convey company culture and values which have employees at its forefront.
- Excellent benefits package including medical, prescription drug, dental, vision, and life insurance
- 401k with 5% employer match
- Potential for annual performance-based raise
- Paid Time Off
- Paid company observed holidays
- Educational and professional advancement opportunities
- Frequent company-sponsored events
- Relaxed, friendly office
- Fast-paced, exciting environment
We are an Equal Opportunity Employer.
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