Administrative Assistant

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Are you an organized and detail-oriented Administrative Assistant who enjoys being the person behind the scenes who keeps everything running smoothly? Our client is looking for a capable administrative professional to join their Surrey-based team and provide day-to-day coordination across their governance and leadership functions. This is a great opportunity for someone who is confident working with senior stakeholders, comfortable managing competing priorities and takes pride in getting the details right.

About Our Client
Our client is an established, member-focused organization with a strong presence in the Lower Mainland. They are committed to supporting their members through effective leadership, collaboration and governance and are currently strengthening their administrative support within the organization.

About The Opportunity
Working closely with the Manager, Board Governance & Executive Office, this position will help keep a wide range of meetings, schedules, travel arrangements, expenses and documentation organized and on track. You will work with Board members, committee members, senior leaders and internal teams, providing responsive administrative support and ensuring the details are handled from start to finish.

The successful candidate will be someone with good judgment who can work independently, anticipate what needs to be done and confidently manage day-to-day responsibilities without requiring constant direction. If you enjoy a varied administrative role where your organization and follow-through make a direct impact, this could be a great fit.

About The Position

• Coordinate Board and committee meetings, including scheduling, invitations, meeting rooms, virtual meetings, catering and other logistical requirements.
• Maintain meeting calendars, attendance records, membership information and administrative deadlines.
• Assist with the preparation, organization and distribution of Board and committee materials.
• Track outstanding documents, information and follow-up items and ensure deadlines are met.
• Arrange travel, accommodation and itineraries for Board members and other authorized participants.
• Process expense reports, organize receipts and supporting documentation, and coordinate submissions with Finance.
• Coordinate invoices and other administrative documentation related to Board and Executive Office activities.
• Provide general administrative support to the Manager, Board members, committees and Executive Office.
• Maintain organized electronic records, files, templates and administrative documentation.
• Coordinate signatures, printing, courier services and other administrative requirements.
• Handle confidential and sensitive information with discretion.
• Assist with special projects and other administrative responsibilities as assigned.

The Requirements

• 3+ years of administrative experience in a professional office environment.
• Post-secondary education in Office Administration, Business Administration or a related field is required.
• Previous experience supporting a Board of Directors and/or formal committees is required.
• Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines.
• Exceptional attention to detail and accuracy.
• Strong written and verbal communication skills.
• Ability to work independently, exercise sound judgment and take ownership of responsibilities.
• Professional and confident when interacting with senior leaders, Board members and external stakeholders.
• Experience coordinating meetings, travel, expenses and detailed administrative processes.
• Strong proficiency with Microsoft 365.

Compensation

• Annual salary of $55,000–$65,000, depending on experience. Candidates at the top of the range must meet all position requirements.
• 3 weeks vacation
• Generous additional time off, including sick, personal and extra days
• Competitive benefits, 100% employer-paid
• Health Spending Account
• Employer pension contribution

At Aplin — together with our brands CompuStaff, Impact Recruitment, and Vantix Systems — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers. Accommodation is available upon request throughout all stages of the recruitment process.

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