Posted 3 days ago
Administrative Assistant 3 - Front Desk
@ City of Saint John
Saint John, New Brunswick
Overview
City of Saint John is hiring a full-time Administrative Assistant 3 for its front desk at the Peel Plaza police facility. The role handles visitor access, reception, and general administration under the Information Services Coordinator, following the Standard Operating Guidelines.
Responsibilities:
- Control visitor access to the police facility lobby
- Serve as first point of contact for visitors
- Liaise with internal units and external agencies
- Process civil fingerprints and distribute criminal record check letters
- Answer the police administration line and sort mail
Requirements summary:
- Experience in reception or administrative work
- Computer and general office equipment skills
- Keyboarding, photocopying and filing
- Ability to monitor CCTV and report unusual activity
Tools & skills
Source and dates
Source type not verified · njoyn
- Employer posting date
- 2026-11-04
- First seen by our source
- 2026-11-07
- Source record updated
- 2026-11-07
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Mid level |
| Department | Administrative |
| Hours per week | 40 (estimated) |
| Travel | air: none · ground: none |
| Work setting | Office, Client sites |
| Position | Mostly standing |
| Physical demands | physical low · computer moderate |
Summary and details written by AI from the posting; the employer’s posting is the authority.
City of Saint John
Saved company profile
Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.
Grow the City. Serve the City. Become the community of choice.
Full company description
The City of Saint John has been providing a broad range of quality public services since 1785. This historic city located on the shores of the Bay of Fundy in Southern New Brunswick has a population of approximately 70,000. It is the economic and cultural centre for a larger region that has a population of approximately 125,000.
- LinkedIn followers
- 6,646
- People associated on LinkedIn
- 491
- Reported office locations
- P.O. Box 1971, Saint John, New Brunswick E2L 4L1, CA
- Other recorded names
- City of Saint John
- Specialties
- Municipal Services
- Profile identifies a recruitment agency
- No
The City of Saint John has been providing a broad range of quality public services since 1785. This historic city located on the shores of the Bay of Fundy in Southern New Brunswick has a population of approximately 70,000. It is the economic and cultural centre for a larger region that has a population of approximately 125,000.
| Field | Value |
|---|---|
| Industry | Government Administration |
| Company size | 501-1,000 employees |
| Headquarters | Saint John, New Brunswick |
| Organization type | Government Agency |
| Year founded | 1785 |
| Specialties | Municipal Services |
| Open jobs on Jobsy | 7 |
| View page |
Under the general supervision of the Information Services Coordinator, the position is responsible for general reception and administration duties for the Saint John Police Force as outlined in the Standard Operating Guidelines.
KEY RESPONSIBILITIES:
• General reception duties including maintenance of visitor access control based upon adopted procedures.
• Act as first point of contact with visitors (persons not in custody), manages the access of visitors to the facility using established procedures.
• Liaises with various internal divisions/units to respond to visitor needs, such as criminal record check, fingerprints, interviews, etc.
• Distribute criminal record check letters and other documentation left with front desk by internal staff for pick-up by members of the public.
• As required, processing of civil fingerprints relating to criminal record checks.
• Liaises with external agencies (DOJ, RCMP, Parole) with respect to directing visitors using established principles.
• If required, monitors CTV and reports any unusual or criminal activity based upon established principles.
• Provide and control access to the multi-purpose room or other meeting areas in the lobby area.
• Control access to washrooms in lobby area.
• Organizes mail by division/unit for pick up.
• If required, monitors and responds to intercom from loading dock area.
• Assist property control staff with shipping/receiving as required.
• Answers the Saint John Police Force Administration line.
• Uses computer and general office equipment.
• Performs general office duties as required including keyboarding, photocopying, and filing.
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