Posted 24 days ago
Administrative Assistant
@ Stantec
St. John's, NL · Dartmouth, NS
Overview
Stantec is hiring a full-time Administrative Assistant for its Ottawa office to support architects, engineers, technicians and leadership. The work covers calendars, meetings, travel, document preparation, project records and office coordination, with 3 years of administrative support experience required.
Responsibilities:
- Manage calendars and coordinate meetings, travel and events
- Prepare, edit and format proposals, reports and minutes
- Support project setup and contract documentation
- Maintain electronic filing systems and records
- Support office coordination and special projects
Requirements summary:
- 3 years of administrative support experience
- Strong accuracy, organization and attention to detail
- Ability to manage multiple priorities and deadlines
- Clear, professional communication
- Willingness to learn new systems and processes
Tools & skills
Source and dates
Employer career site / ATS feed · oraclecloud
- Employer posting date
- 2026-10-13
- First seen by our source
- 2026-10-13
- Source record updated
- 2026-11-05
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Mid level |
| Department | Administrative |
| Experience | 3+ years |
| Hours per week | 40 (estimated) |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Stantec
Saved company profile
Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.
With every community, we redefine what's possible.
Full company description
Stantec empowers clients, people, and communities to rise to the world’s greatest challenges at a time when the world faces more unprecedented concerns than ever before. We are a global leader in sustainable engineering, architecture, and environmental consulting. Our professionals deliver the expertise, technology, and innovation communities need to manage aging infrastructure, demographic and population changes, the energy transition, and more. Today’s communities transcend geographic borders. At Stantec, community means everyone with an interest in the work that we do—from our project teams and industry colleagues to our clients and the people our work impacts. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We are designers, engineers, scientists, project managers, and strategic advisors. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible. Stantec trades on the TSX and the NYSE under the symbol STN. Recruitment fraud notice: All legitimate Stantec career opportunities are posted exclusively at www.stantec.jobs and candidate applications and employment offers are managed through our secure applicant tracking system. Stantec will only contact candidates using official email addresses ending in @stantec.com and does not send job offers as email attachments. Stantec never requests application fees and money transfers in the recruitment process or banking information via email. We also do not send payments for the purchase of office supplies or equipment. Any communication offering employment outside of our official recruitment process should be considered fraudulent.
- LinkedIn followers
- 780,822
- People associated on LinkedIn
- 30,753
- Reported office locations
- 10160-112 Street, Edmonton, Alberta T5K 2L6, CA
- Other recorded names
- Stantec
- Specialties
- consulting
- planning
- architecture
- engineering
- environmental
- interior design
- landscape
- surveying
- and project management
- Profile identifies a recruitment agency
- No
Stantec empowers clients, people, and communities to rise to the world’s greatest challenges at a time when the world faces more unprecedented concerns than ever before. We are a global leader in sustainable engineering, architecture, and environmental consulting. Our professionals deliver the expertise, technology, and innovation communities need to manage aging infrastructure, demographic and population changes…
| Field | Value |
|---|---|
| Industry | Business Consulting and Services |
| Company size | 10,001+ employees |
| Headquarters | Edmonton, Alberta |
| Organization type | Public Company |
| Specialties | consultingplanningarchitectureengineeringenvironmentalinterior designlandscapesurveyingand project management |
| Open jobs on Jobsy | 587 |
| View page |
Are you someone who enjoys working as part of a supportive team, values accuracy and organization, and can manage multiple priorities in a professional environment? Our Buildings team is seeking an Administrative Assistant to join our Ottawa office.
This role is well suited to an administrative professional who is comfortable supporting a variety of people and projects, enjoys collaborating with others, and brings a practical, solutions‑oriented mindset to day‑to‑day work. You will be part of an experienced administrative team that works together to support engineers, technical staff, and leadership.
What Success Looks Like in This Role
Success in this position is built on collaboration, communication, and sound judgment. You will be expected to:
- Manage your own work effectively while contributing positively to a team environment
- Balance multiple requests and deadlines by setting priorities and managing expectations
- Communicate clearly and professionally with internal teams, clients, and vendors
- Maintain accuracy, confidentiality, and attention to detail in all administrative tasks
- Be adaptable and willing to learn new systems and processes as needs evolve
A friendly, approachable attitude and a genuine interest in helping others will set you up for success.
Your Key Responsibilities
As part of an administrative team supporting a business centre of architects, engineers, technicians, and technologists, your responsibilities will vary day‑to‑day and may include:
- Managing calendars and coordinating meetings, travel, and events
- Preparing, editing, proofreading, and formatting documents such as proposals, reports, specifications, meeting minutes, and client correspondence
- Assisting with project setup activities, contract documentation, and tracking required project records
- Supporting the setup and administration of project collaboration tools (e.g., Teams, SharePoint), as requested
- Maintaining electronic filing systems, document and equipment logs, and basic databases
- Supporting special projects and leadership initiatives as assigned
- Assisting with office coordination, including meeting rooms, supplies, and occasional social or team events
This role supports a wide range of administrative functions through collaboration with an established administrative team, primarily supporting business centres across Ontario, with the flexibility to assist teams in other locations as required.
Education and Experience
- 3yrs of administrative support experience required
Journal
Only you can see this. Kept on this device, and in your account when you sign in.