Posted 22 days ago
Administrative Assistant
@ Stantec
Markham, Ontario
Overview
Stantec is hiring a full-time Administrative Assistant to support technical teams with document control, formatting and accessibility remediation of client-ready reports, proposals and project deliverables. The work involves coordinating meetings, minutes and multi-office contributors, with at least 2 years of professional-services experience required.
Responsibilities:
- Manage document control for reports, proposals and deliverables
- Format technical reports, studies, forms and presentations
- Remediate Word, PDF and PowerPoint files for AODA and WCAG compliance
- Perform accessibility QA reviews in Adobe Acrobat Pro and CommonLook
- Coordinate meetings, minutes and action items across offices
Requirements summary:
- At least 2 years in consulting, engineering or professional services
- Advanced Microsoft Word 365 and Adobe Acrobat Pro proficiency
- Strong knowledge of AODA, WCAG and PDF accessibility
- Post-secondary administrative education or equivalent experience
Tools & skills
Source and dates
Employer career site / ATS feed · oraclecloud
- Employer posting date
- 2026-10-15
- First seen by our source
- 2026-10-15
- Source record updated
- 2026-10-15
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Mid level |
| Department | Administrative |
| Experience | 2+ years |
| Hours per week | 40 (estimated) |
| Travel | air: none · ground: none |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Education | College diploma (preferred) |
| Fields of study | Administrative |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Stantec
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With every community, we redefine what's possible.
Full company description
Stantec empowers clients, people, and communities to rise to the world’s greatest challenges at a time when the world faces more unprecedented concerns than ever before. We are a global leader in sustainable engineering, architecture, and environmental consulting. Our professionals deliver the expertise, technology, and innovation communities need to manage aging infrastructure, demographic and population changes, the energy transition, and more. Today’s communities transcend geographic borders. At Stantec, community means everyone with an interest in the work that we do—from our project teams and industry colleagues to our clients and the people our work impacts. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We are designers, engineers, scientists, project managers, and strategic advisors. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible. Stantec trades on the TSX and the NYSE under the symbol STN. Recruitment fraud notice: All legitimate Stantec career opportunities are posted exclusively at www.stantec.jobs and candidate applications and employment offers are managed through our secure applicant tracking system. Stantec will only contact candidates using official email addresses ending in @stantec.com and does not send job offers as email attachments. Stantec never requests application fees and money transfers in the recruitment process or banking information via email. We also do not send payments for the purchase of office supplies or equipment. Any communication offering employment outside of our official recruitment process should be considered fraudulent.
- LinkedIn followers
- 780,822
- People associated on LinkedIn
- 30,753
- Reported office locations
- 10160-112 Street, Edmonton, Alberta T5K 2L6, CA
- Other recorded names
- Stantec
- Specialties
- consulting
- planning
- architecture
- engineering
- environmental
- interior design
- landscape
- surveying
- and project management
- Profile identifies a recruitment agency
- No
Stantec empowers clients, people, and communities to rise to the world’s greatest challenges at a time when the world faces more unprecedented concerns than ever before. We are a global leader in sustainable engineering, architecture, and environmental consulting. Our professionals deliver the expertise, technology, and innovation communities need to manage aging infrastructure, demographic and population changes…
| Field | Value |
|---|---|
| Industry | Business Consulting and Services |
| Company size | 10,001+ employees |
| Headquarters | Edmonton, Alberta |
| Organization type | Public Company |
| Specialties | consultingplanningarchitectureengineeringenvironmentalinterior designlandscapesurveyingand project management |
| Open jobs on Jobsy | 588 |
| View page |
At Stantec, we have some of the world’s leading professionals passionate about enabling our business to be its best. Our business teams include finance, procurement, human resources, information technology, marketing, corporate development, HSSE, real estate, legal, and practice services. We bring diverse backgrounds, skills, and expertise and create a caring culture where everyone can thrive. Through teamwork and collaboration, we’re building a stronger, more resilient Stantec every day.
Your Opportunity
Reporting to the Team Lead and working closely with the Project Manager, this role supports technical teams in producing polished, client-ready deliverables that meet corporate quality, accessibility, and document-management standards.
Your Key Responsibilities
- Manage document control for reports, proposals, correspondence, submissions, and other project deliverables.
- Format and process technical reports, studies, letters, forms, templates, spreadsheets, databases, and presentations.
- Review deliverables for consistency, completeness, accessibility, and quality, and coordinate client submissions.
- Create and maintain Word templates, styles, automated tables of contents, cross-references, and document standards.
- Remediate Word, PDF, and PowerPoint files for AODA and WCAG 2.1/2.2 compliance, including headings, reading order, tags, bookmarks, tables, and alternative text.
- Perform accessibility quality-assurance reviews using Adobe Acrobat Pro, CommonLook, and PAC Checker.
- Maintain filing systems and support SharePoint and Microsoft 365 document-management processes.
- Coordinate meetings, minutes, action items, and assigned project-support tasks while liaising with multi-office teams and resolving document-production issues.
- Perform other administrative tasks as required.
Your Capabilities and Credentials
- Experience in project coordination, document production or control, report formatting, technical editing, or accessibility remediation is an asset.
- Experience in consulting, engineering, environmental, planning, architectural, or a comparable professional-services environment.
- Advanced proficiency in Microsoft Word 365 and Adobe Acrobat Pro, plus practical experience with Excel, Outlook, Teams, SharePoint, PowerPoint, Project, and InDesign.
- Strong knowledge of AODA, WCAG, and PDF accessibility requirements.
- Ability to format and quality-check large, complex reports and coordinate multiple contributors and deliverables.
- Excellent communication, organization, time-management, and problem-solving skills, with strong attention to detail and the ability to work independently or collaboratively in a fast-paced environment.
Education and Experience
• Post-secondary administrative education or an equivalent combination of education and experience.
• At least 2 years’ experience in consulting, engineering, environmental, planning, architectural, or a comparable professional-services environment.
About Stantec
Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible.
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