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Posted 15 days ago

Administrative Assistant III

@ BGIS

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Markham, Ontario

$47k–$59k/yrFull-time3+ years experience
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SIGNALS

Overview

BGIS is hiring an Administrative Assistant III for a regional facilities management team, reporting to a Manager. The work covers regional reports, information tracking, ESAT, newsletters, accounts payable, CMMS work orders and payroll support, with occasional supervision of other administrative assistants. It is a regular full-time role paying $47,118 to $58,897 per year.

Pay:

$47,118–$58,897 a year

Responsibilities:

  • Carry out day-to-day clerical duties and administrative support
  • Coordinate regional reports and corporate initiatives
  • Coordinate ESAT information and regional meetings
  • Prepare newsletter content and review documents for accuracy
  • Manage CMMS work orders, inventory and accounts payable

Requirements summary:

  • Three to five years of administrative experience
  • Excellent MS Office and computer skills
  • Typing speed of at least 50 words per minute
  • Strong organizational and time management skills
  • Ability to work independently with little supervision

Tools & skills

MS OfficeCMMSHRMS
Source and dates

Employer career site / ATS feed · oraclecloud

Employer posting date
2026-10-23
First seen by our source
2026-10-23
Source record updated
2026-10-23

These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.

Job details

SeniorityMid level
DepartmentAdministrative
Experience3+ years
Hours per week40 (estimated)
Travelair: none · ground: none
Work settingOffice
PositionMostly sitting
Physical demandsphysical low · computer high
LanguagesEnglish

Summary and details written by AI from the posting; the employer’s posting is the authority.

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FieldValue
HeadquartersMarkham
Open jobs on Jobsy566
Job description
SUMMARY

The Administrative Assistant III reports to a Manager and provides coordination and support in the areas of the regional reports, regional information tracking, ESAT, regional newsletters and in some cases supervises other Administrative Assistants.

The Administrative Assistant III will perform general office duties and support for the site based FM Team in accordance with BGIS standards and procedures.

Duties performed may include word processing, report development, file organization and maintenance, operation of office equipment, answering telephone and greeting visitors. Duties also include processing accounts payable invoices, maintain safety records, manage on site Worker’s Compensation files, and assist with payroll issues, management of Computerized Maintenance Management System (CMMS) and maintaining training records which may include opening and closing work orders, maintaining equipment status, managing work order back log, and maintaining inventory tracking and purchasing systems.

KEY DUTIES & RESPONSIBILITIES
  • Carry out the day-to-day execution of clerical duties to ensure BGIS operations are provided with administrative support
  • Coordinate regional reports and perform preliminary analysis
  • Coordinate corporate initiatives throughout the region
  • Track regional priorities and ensure that information is tracked and compiled as requested
  • Coordinate ESAT information and dissemination
  • Coordinate regional conferences/meetings; prepare logistics and develop preliminary agenda
  • Prepare initial content of newsletter/communications for the region (i.e. Vision Articles, Tenant Newsletters, etc.)
  • Prepare/review information prior to Portfolio Manager’s approval of documents regarding the accuracy of content
  • In some cases, enter and update Team Members’ information in HRMS.
  • Other related general administrative duties as required
  • Other duties as assigned

KNOWLEDGE & SKILLS

  • Requires three (3) to five (5) years of administrative experience
  • Excellent computer skills, proficient with MS Office
  • Self-motivated
  • Ability to work independently with little or no supervision
  • Ability to type a minimum of 50 words per minute accurately
  • Excellent interpersonal skills
  • Problem solving skills
  • Effective leadership skills – may have personnel to manage
  • Strong time management skills and organizational skills
  • Strong written and verbal communication skills
  • Strong customer focus
  • Previous hospital experience is an asset

Licenses and/or Professional Accreditation

  • None required

This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

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