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Posted 18 days ago

Administrative Support IV

@ Recovery Alberta

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Calgary, Alberta

Full-time2+ years experience
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SIGNALS

Overview

Recovery Alberta is hiring an Administrative Support IV for a full-time, regular position in Medical Affairs at Foothills Medical Centre, with hybrid work (on or off site) within Alberta. The role supports physician and medical leaders through calendar management, communications, on-call scheduling and physician invoicing, on a 7.75-hour day shift pattern with weekends off. The posted salary range is $28.49 to $34.62 per hour. This posting is closed.

Responsibilities:

  • Manage calendars, emails and inquiries for Medical Affairs leaders
  • Coordinate physician and resident on-call schedules and ROCA entries
  • Handle physician invoicing and related documentation
  • Prepare background materials and documents for meetings and initiatives
  • Compile and relay confidential materials promptly

Requirements summary:

  • Some post-secondary education
  • Two years in a senior administrative role supporting executive or medical leaders
  • Proficiency in Microsoft Office and SharePoint
  • Experience with ROCA on-call scheduling (asset)
  • Two years in a large, complex healthcare organization (asset)

Tools & skills

Microsoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft OutlookMS TeamsSharePointROCA
Source and dates

Source type not verified · selectminds

Employer posting date
2026-10-19
First seen by our source
2026-10-20
Source record updated
2026-11-05

These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.

Job details

SenioritySenior
DepartmentAdministrative
Experience2+ years
Hours per week38.75
Scheduleday
Travelair: none · ground: none
Work settingOffice, Hospital or clinic
PositionMostly sitting
Physical demandsphysical low · computer high
LanguagesEnglish
EducationCollege diploma (required)

Summary and details written by AI from the posting; the employer’s posting is the authority.

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Recovery Alberta

Saved company profile

Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.

Recovery Alberta provides mental health & addiction and correctional health services for all Albertans.

Full company description

Recovery Alberta provides comprehensive recovery-oriented mental health & addiction services, as well as correctional health services. Page not monitored 24/7. Call 211 to reach 24/7 confidential mental health and addiction helplines. Dial 911 in case of emergency.

People associated on LinkedIn
1,108
Other recorded names
  • Recovery Alberta
Profile identifies a recruitment agency
No
View all jobs Website

Recovery Alberta provides comprehensive recovery-oriented mental health & addiction services, as well as correctional health services. Page not monitored 24/7. Call 211 to reach 24/7 confidential mental health and addiction helplines. Dial 911 in case of emergency.

FieldValue
IndustryMental Health Care
Company size5,001-10,000 employees
Organization typeGovernment Agency
Open jobs on Jobsy397
LinkedInView page
Job description
Thanks for your interest in the Administrative Support IV position. Unfortunately this position has been closed but you can search our 188 open jobs by clicking here.

  • Classification:
    • Administrative Support IV
  • Union:
    • AUPE GSS
  • Unit and Program:
    • Medical Affairs
  • Primary Location:
    • Foothills Medical Centre
  • Location Details:
    • Eligible to work hybrid (on/off site) within Alberta
  • Multi-Site:
    • Not Applicable
  • FTE:
    •  1.00
  • Posting End Date:
    • 26-OCT-2026
  • Employee Class:
    • Regular Full Time
  • Date Available:
    • 07-DEC-2026
  • Hours per Shift:
    • 7.75
  • Length of Shift in weeks:
    • 2
  • Shifts per cycle:
    • 10
  • Shift Pattern:
    • Days
  • Days Off:
    • Saturday/Sunday
  • Minimum Salary:
    •  $28.49
  • Maximum Salary:
    •  $34.62
  • Vehicle Requirement:
    • Not Applicable
Required Qualifications:

Some post-secondary education.

Additional Required Qualifications:

As the Administrative Assistant, you will provide specialized administrative functions to support the portfolio. Additionally, the Administrative Assistant requires advanced administrative or specialized skills and knowledge to support procedures, practices, and initiatives within the portfolios. This position plays a crucial role in ensuring efficient operations by handling a wide range of projects and tasks simultaneously. Key responsibilities include coordinating and supporting activities related to calendar management, managing communications, handling physician and resident on call schedules and input into the ROCA system, physician invoicing, and preparing necessary background materials and documentation for initiatives and meetings. The role requires prompt and effective communication, responding to information requests and compiling and relaying confidential materials in a timely manner. Additional duties include managing day-to-day emails and inquiries, proactively handling documents and file management, and providing support for invoices and day-to-day needs. Minimum of two years’ experience in a senior administrative role supporting executive or medical leaders. Experience with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, MS Teams), and working knowledge of SharePoint software.

Preferred Qualifications:

Experience with ROCA physician on call scheduling system. Experience supporting Medical Affairs and physician portfolios considered an asset. Minimum of two years’ experience working within a large and complex healthcare organization.

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