Bookkeeping, Administration & Social Media Coordinator

Location: Richmond, British Columbia

Employment Type: Full-time, Permanent

Work Arrangement: On-site

Compensation: CAD 22.00–28.00 per hour

Starting Date: As soon as possible

About Ohata Resource Canada

Ohata Resource Canada Inc. is an electronics recycling and e-scrap purchasing company based in Richmond, British Columbia. Our group has nearly 30 years of industry experience in Japan and continues to expand its operations in North America.

We are looking for an organized and dependable Bookkeeping, Administration & Social Media Coordinator to support our daily financial records, office administration, inventory documentation, and online communications.

The primary focus of this position is day-to-day bookkeeping and administrative support. The successful candidate will also create and publish social media content to help promote our Richmond operation and recycling services.

This is a hands-on role within a small international team. The ideal candidate is accurate with numbers and records, comfortable using QuickBooks and spreadsheets, and able to communicate professionally through digital platforms.

Key Responsibilities

Bookkeeping and Financial Records

• Enter sales, purchases, expenses, reimbursements, and other transactions into QuickBooks Online.
• Record and categorize bank, debit card, cash, cheque, e-transfer, and EFT transactions.
• Match bank transactions with invoices, receipts, bills, and other supporting documents.
• Assist with regular bank and credit card reconciliations.
• Create and maintain customer invoices, supplier bills, purchase records, and payment documentation.
• Monitor accounts receivable and accounts payable records.
• Organize receipts, invoices, bank records, payroll documents, and other financial files.
• Review transaction details, tax codes, dates, payees, and account categories for accuracy.
• Assist with payroll records and prepare supporting information for payroll remittances.
• Help organize documentation required for GST filings, year-end bookkeeping, and external accounting review.
• Investigate missing documents or transaction discrepancies and follow up with the appropriate staff member.
• Prepare basic financial summaries and bookkeeping reports for management.
• Coordinate with management, external bookkeepers, or accountants when professional review is required.

Administration and Inventory Support

• Enter purchasing and inventory information into the company’s inventory management system.
• Compare purchase records, inventory entries, payment records, and supporting documents.
• Maintain accurate customer, supplier, inventory, and transaction information.
• Assist with inventory counts and basic inventory reconciliation.
• Prepare spreadsheets, purchase records, receipts, invoices, and general business documents.
• Maintain organized electronic and paper filing systems.
• Respond professionally to customer and supplier emails, messages, and telephone inquiries.
• Coordinate with warehouse staff regarding incoming and outgoing materials.
• Assist management with scheduling, record keeping, document preparation, and general office duties.
• Handle confidential company and financial information responsibly.

Social Media and Online Communications

• Create and publish content for the company’s LinkedIn Page, Google Business Profile, and other approved online platforms.
• Take photos and short videos of warehouse activities, electronic scrap materials, equipment, purchases, and company operations.
• Prepare simple graphics and promotional materials using Canva or similar tools.
• Write clear captions, business updates, service information, and educational content.
• Maintain an organized and consistent content schedule.
• Ensure that published prices, business hours, contact details, and service information are accurate.
• Respond to or coordinate responses to online comments, messages, and customer inquiries.
• Monitor basic content results, including views, reach, engagement, clicks, and customer responses.
• Assist with website updates, blog content, email outreach, and other promotional activities when required.
• Follow company procedures when handling customer information, photographs, prices, and internal business details.

Required Qualifications

• At least two years of relevant experience in bookkeeping, accounting support, office administration, or a related position.
• Practical experience using QuickBooks Online or comparable accounting software.
• Experience recording expenses, sales, bills, payments, and bank transactions.
• Understanding of basic bookkeeping principles, including accounts receivable, accounts payable, bank reconciliation, and supporting documentation.
• Experience using Microsoft Excel or Google Sheets for data entry, tracking, and basic reporting.
• Strong numerical accuracy and attention to detail.
• Ability to identify missing information and investigate discrepancies.
• Experience maintaining confidential financial and business records.
• Professional written and verbal English communication skills.
• Experience creating or publishing business content on social media or online platforms.
• Basic ability to create photographs, short videos, captions, and simple visual materials.
• Strong organizational skills and the ability to manage recurring deadlines.
• Ability to work independently while communicating questions and concerns promptly.
• Willingness to learn the company’s inventory system, purchasing procedures, and e-scrap classifications.
• Comfortable working in both office and warehouse environments.
• Legally authorized to work in Canada without requiring employer sponsorship.

Preferred Qualifications

• QuickBooks Online certification or formal bookkeeping education.
• Experience preparing records for GST returns, payroll remittances, or year-end accounting review.
• Experience working with inventory, purchasing, recycling, warehousing, or operational records.
• Experience with Canva, LinkedIn, Google Business Profile, or basic video-editing tools.
• Experience reviewing social media performance and using results to improve future content.
• Customer service, business correspondence, or sales-support experience.
• Japanese or Chinese language skills are an asset.
• Experience working in a multilingual or international business environment is an asset.

A driver’s licence is not required for this position.

Schedule

• 40 hours per week.
• Regular hours are 8:00 a.m.–5:00 p.m., including a one-hour unpaid break.
• Regular workdays are Monday, Tuesday, Thursday, Friday, and one weekend day.
• The weekend workday will be either Saturday or Sunday, depending on operational requirements.
• Regular weekend availability is required.
• Regular overtime is not expected.

Compensation and Benefits

• CAD 22.00–28.00 per hour.
• The anticipated starting rate during the three-month probationary period is CAD $22.00 per hour.
• Compensation will be reviewed after successful completion of probation and may be adjusted within the advertised range based on experience, performance, assigned responsibilities, and business needs.
• Medical insurance benefits, subject to the company’s eligibility requirements.
• Full-time, permanent employment.
• Practical experience across bookkeeping, administration, inventory management, customer service, and digital communications.
• International business exposure and opportunities for professional development.
• Small and collaborative team environment.

Work Authorization

Applicants must already be legally authorized to work in Canada. Ohata Resource Canada Inc. is unable to provide immigration or work permit sponsorship for this position.

Application Process

Please apply through LinkedIn with an up-to-date résumé.

Applicants may also provide examples of previous social media, writing, photography, video, or other relevant digital work. Confidential information belonging to a current or former employer should be removed or concealed.

Selected applicants will be invited to two interviews. Interview details will be provided directly to those candidates.

We are looking to fill this position as soon as possible.

Ohata Resource Canada Inc. is committed to providing an inclusive workplace. Employment decisions are based on job-related qualifications, experience, and operational requirements.