Branch Administrator

BRANCH ADMINISTRATOR

London, ON

Salary: $27-$29/hour

Monday–Friday | Full-Time | On-Site (8:00/8:30 AM - 4:00/4:30 PM)

ABOUT US:

STRIVE is a specialist recruitment firm offering proactive recruitment solutions in the areas of Accounting & Finance, Corporate Administration, and Manufacturing Operations, Special Projects, and Technology. STRIVE supports various clients from small to medium-sized enterprises to Fortune 500 organizations for their permanent, contract, and temporary recruitment needs.

THE ROLE:

At STRIVE, we are hiring an experienced and detail-oriented Branch Administrator for an established organization operating in the construction and heavy equipment industry in London, ON.

This position is ideal for an administrative professional who enjoys a fast-paced, hands-on environment and has experience supporting branch operations, accounting functions, customer service, and operational teams.

The Branch Administrator will play an important role in ensuring the smooth day-to-day operation of the London branch, supporting accounts payable and receivable, invoicing, payroll administration, scheduling, employee documentation, and compliance requirements.

The successful candidate will work closely with the Branch Manager, dispatch, sales, service, and field teams while coordinating with regional finance, HR, and safety departments.

ADVANTAGES:

• $27-$29/hour
• Monday to Friday, full-time daytime schedule
• Established organization in the construction and heavy equipment industry
• Diverse role combining administration, accounting, and operations
• Collaborative environment with branch leadership and operational teams
• Exposure to construction operations, equipment management, and project administration
• Opportunities for cross-functional learning, professional development, and long-term career growth

RESPONSIBILITIES:

• Manage daily branch administration, including calls, emails, visitors, customer inquiries, and records
• Prepare quotes, service and rental agreements, customer contracts, and administrative documentation
• Support dispatch, scheduling, equipment bookings, job packages, permits, and field documentation
• Coordinate employee travel and accommodations for out-of-town projects
• Process accounts payable, including invoice coding, purchase order matching, and approvals
• Manage accounts receivable support, including invoicing, payment follow-ups, and outstanding balances
• Prepare customer invoices using timesheets, field tickets, and contract terms; track billable expenses and equipment charges
• Assist with job costing, purchase order reconciliation, credit cards, fuel expenses, employee expenses, and month-end reporting
• Review timesheets, equipment hours, and payroll information; submit accurate weekly payroll inputs
• Maintain employee records, onboarding/offboarding documentation, training schedules, and certification tracking
• Manage safety records, inspections, incident reports, and compliance documentation
• Track equipment registrations, insurance, inspections, and certification renewals
• Maintain accurate, organized, audit-ready records and branch reports
• Coordinate with branch management, finance, HR, dispatch, and field teams to resolve discrepancies, scheduling conflicts, and documentation issues

REQUIREMENTS:

• 3+ years of administrative experience, preferably in construction, heavy equipment, industrial services, or branch operations
• Experience with accounts payable/receivable, invoicing, purchase orders, and reconciliations
• Proficiency with ERP/accounting software (Vista preferred) and CRM systems (Salesforce/Certinia preferred)
• Strong Microsoft Office skills, particularly Excel and Outlook
• Experience with timesheets, payroll administration, Canadian payroll processes, and HST
• Dispatch, scheduling, or field operations experience considered an asset
• Knowledge of Ontario employment standards, workplace safety, and WSIB requirements considered an asset
• Experience maintaining employee records, training documentation, and compliance tracking
• Strong organizational, communication, problem-solving, and time-management skills
• Excellent attention to detail and ability to manage competing deadlines
• Ability to work independently and collaborate with administrative and operational teams
• Comfortable working in a construction or industrial branch environment
• College diploma in Business Administration, Accounting, or equivalent experience
• Valid driver's licence considered an asset
• Ability to work full-time, on-site in London, Ontario

HOW TO APPLY:

If you are an organized, detail-oriented professional with a background in administration, accounting, and operations, we want to hear from you! Apply today with your updated resume to be considered for this opportunity. We thank all applicants for their interest; however, only those selected for the next stage of the recruitment process will be contacted.

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