Doctor Preference Card (DPC) Clerk/Inventory Analyst, Operating Room

Salary

The salary range for this position is CAD $32.39 - $32.39 / hour
Job Summary

Join our collegial and collaborative teams across Fraser Health as we continue to build for the future of health care in British Columbia.

Fraser Health is one of Canada’s largest and fastest-growing health authorities, serving more than two million people across a diverse region that includes urban, suburban, and rural communities.

Why Join Fraser Health?

Experience the exceptional benefits of working with us:

• Comprehensive Employer-Paid Benefits
• Generous Vacation Entitlement – eligible employees can earn up to four weeks in their first year
• Benefit Portability within HEABC employers
• Immediate Pension Enrollment with a defined municipal pension plan
• Maternity Leave Top-Up
• TransLink Pass Subsidy (where applicable)
• Employee discounts and wellness perks

Eligibility for benefits is based on employment status.

Our Commitment

At Fraser Health, we are committed to planetary health, fostering a diverse and inclusive workforce, and maintaining a culture rooted in our values of Respect, Caring, and Trust.

Apply Today

Join us and discover why Fraser Health is recognized as an exceptional place to work. We invite you to apply and become part of a team dedicated to delivering high-quality care across the region.

Detailed Overview

Develops, implements and maintains stock control systems and procedures for OR supplies and equipment. Completes requisitions for OR supplies and equipment, contacts suppliers and representatives, conducts inventory audits and establishes and/or revises re-order points. Maintains the OR Preference Card Item Dictionary, as well as Doctors Preference Cards systems and processes. Participates and supports the reprocessing systems used for the operating room in accordance with best practices.
Responsibilities

1. Controls OR inventory content and levels of a variety of Operating Room (OR) equipment and supplies by reviewing and analyzing reports such as inventory status and stock usage to ensure appropriate and adequate levels. Determines and establishes revised re-order points for the purpose of ensuring efficient utilization of OR supplies.
2. Conducts regular physical checks and compares actual to recorded inventory levels; investigates discrepancies; resolves or refers problems to Care Leader.
3. Completes requisitions for OR supplies and equipment. Receives incoming supplies/equipment and places stock in designated areas. Follows up on incomplete orders and damaged goods received by contacting appropriate personnel or source of supply and arranging for corrections or replacement as appropriate. Follows up on back ordered items; notifies and communicates findings to the Manager and Care Leaders accordingly.
4. Liaises with external sales representatives to place orders for loaner equipment, trials of instruments, implants and medical surgical supplies as directed. Communicates with Sterile Processing Department, Health Shared Services BC (HSSBC), and other departments on these and like matters.
5. In conjunction with the Surgical Team, reviews OR slate validation reports to ensure necessary equipment and supplies are available for surgeries; assists Care Leaders to obtain emergent equipment and supplies for non-scheduled emergent surgeries.
6. Assists in the picking of supplies and instruments for surgical cases by providing input into the work instructions for picking and pick lists used to identify case inventory for cases on the operating room slate.
7. Rotates stock and reprocesses outdated supplies according to departmental procedures.
8. Maintains related documentation, processes and systems in accordance with best practice standards and in compliance with Ministry Reprocessing Audits.
9. Participates in Sterile Processing Department's Quality Assurance Program by collecting data and providing input.
10. Creates and maintains OR Doctors Preference Cards and Sterile Processing Pick lists.
11. Collaborates with Care Leaders and Sterile Processing Department regarding inventory nomenclature and locations; identifies discrepancies and makes recommendations for correction.
12. Participates in the maintenance of the Preference Card System and the Meditech Item Dictionary by providing input regarding edits, updates, dictionary building, and integration with other system modules.
13. Ensures OR supplies and equipment are labeled and organized and hard copy reference preference cards are maintained and up to date.
14. Maintains supplies and equipment catalogues and relevant computerized records, completes documentation as required for the maintenance and release of equipment.
15. Performs other related duties as assigned.

Qualifications

Education and Experience

Grade twelve (12), successful completion of a Sterile Supply Processing course, and three (3) years' recent, related experience or an equivalent combination of education, training and experience.

Skills and Abilities

• Knowledge of surgical and medical terminology.
• Ability to keyboard 40 w.p.m.
• Ability to communicate effectively both verbally and in writing.
• Ability to deal with others effectively.
• Ability to organize work.
• Ability to operate related equipment.
• Physical ability to carry out the duties of the position.

About Fraser Health

Fraser Health is the heart of health care for over two million people in Metro Vancouver and the Fraser Valley in British Columbia, Canada, on the traditional, ancestral and unceded lands of the Coast Salish and Nlaka’pamux Nations and is home to 32 First Nations within the Fraser Salish region.

People - those we care for and those who care for them - are at the heart of everything we do. Our hospital and community-based services are delivered by a team of 50,000+ staff, medical staff and volunteers.

We are committed to planetary health and value diversity in the work force. We strive to maintain an environment of respect, caring and trust. Fraser Health’s hiring practices aspire to ensure all individuals are treated in an inclusive, equitable and culturally safe manner.

Together, we are the heart of health care.

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1. Controls OR inventory content and levels of a variety of Operating Room (OR) equipment and supplies by reviewing and analyzing reports such as inventory status and stock usage to ensure appropriate and adequate levels. Determines and establishes revised re-order points for the purpose of ensuring efficient utilization of OR supplies.
2. Conducts regular physical checks and compares actual to recorded inventory levels; investigates discrepancies; resolves or refers problems to Care Leader.
3. Completes requisitions for OR supplies and equipment. Receives incoming supplies/equipment and places stock in designated areas. Follows up on incomplete orders and damaged goods received by contacting appropriate personnel or source of supply and arranging for corrections or replacement as appropriate. Follows up on back ordered items; notifies and communicates findings to the Manager and Care Leaders accordingly.
4. Liaises with external sales representatives to place orders for loaner equipment, trials of instruments, implants and medical surgical supplies as directed. Communicates with Sterile Processing Department, Health Shared Services BC (HSSBC), and other departments on these and like matters.
5. In conjunction with the Surgical Team, reviews OR slate validation reports to ensure necessary equipment and supplies are available for surgeries; assists Care Leaders to obtain emergent equipment and supplies for non-scheduled emergent surgeries.
6. Assists in the picking of supplies and instruments for surgical cases by providing input into the work instructions for picking and pick lists used to identify case inventory for cases on the operating room slate.
7. Rotates stock and reprocesses outdated supplies according to departmental procedures.
8. Maintains related documentation, processes and systems in accordance with best practice standards and in compliance with Ministry Reprocessing Audits.
9. Participates in Sterile Processing Department's Quality Assurance Program by collecting data and providing input.
10. Creates and maintains OR Doctors Preference Cards and Sterile Processing Pick lists.
11. Collaborates with Care Leaders and Sterile Processing Department regarding inventory nomenclature and locations; identifies discrepancies and makes recommendations for correction.
12. Participates in the maintenance of the Preference Card System and the Meditech Item Dictionary by providing input regarding edits, updates, dictionary building, and integration with other system modules.
13. Ensures OR supplies and equipment are labeled and organized and hard copy reference preference cards are maintained and up to date.
14. Maintains supplies and equipment catalogues and relevant computerized records, completes documentation as required for the maintenance and release of equipment.
15. Performs other related duties as assigned.

Education and Experience

Grade twelve (12), successful completion of a Sterile Supply Processing course, and three (3) years' recent, related experience or an equivalent combination of education, training and experience.

Skills and Abilities

• Knowledge of surgical and medical terminology.
• Ability to keyboard 40 w.p.m.
• Ability to communicate effectively both verbally and in writing.
• Ability to deal with others effectively.
• Ability to organize work.
• Ability to operate related equipment.
• Physical ability to carry out the duties of the position.