Posted 9 days ago
Document Controller
@ Stantec
Calgary, Alberta
Overview
Stantec is hiring a Document Controller to provide administrative support across design, construction and project management, with emphasis on document control during the construction phase. The role involves tracking and distributing deliverables, maintaining logs and project directories, and supporting contract administration. Full-time; the posting states 1-3 years of administrative experience, with project experience an asset.
Responsibilities:
- Track, log and distribute construction-phase deliverables
- Maintain project team directories and file project emails
- Prepare change management documentation and certificates of payment
- Prepare weekly project updates and logs
- Assist in assembling and executing contractual agreements
Requirements summary:
- 1-3 years of administrative experience
- Proficiency in MS Office, Teams and SharePoint
- Proficiency in Bluebeam and a document control platform such as Newforma
- Strong organizational and time management skills
- High attention to detail
Tools & skills
Benefits mentioned
Source and dates
Employer career site / ATS feed · oraclecloud
- Employer posting date
- 2026-10-28
- First seen by our source
- 2026-10-28
- Source record updated
- 2026-10-28
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Administrative |
| Experience | 1+ years |
| Hours per week | 40 (estimated) |
| Travel | air: none · ground: none |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Perks mentioned | Generous paid time off, Tuition support, Performance bonus, Stock or equity, Wellness |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Stantec
Saved company profile
Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.
With every community, we redefine what's possible.
Full company description
Stantec empowers clients, people, and communities to rise to the world’s greatest challenges at a time when the world faces more unprecedented concerns than ever before. We are a global leader in sustainable engineering, architecture, and environmental consulting. Our professionals deliver the expertise, technology, and innovation communities need to manage aging infrastructure, demographic and population changes, the energy transition, and more. Today’s communities transcend geographic borders. At Stantec, community means everyone with an interest in the work that we do—from our project teams and industry colleagues to our clients and the people our work impacts. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We are designers, engineers, scientists, project managers, and strategic advisors. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible. Stantec trades on the TSX and the NYSE under the symbol STN. Recruitment fraud notice: All legitimate Stantec career opportunities are posted exclusively at www.stantec.jobs and candidate applications and employment offers are managed through our secure applicant tracking system. Stantec will only contact candidates using official email addresses ending in @stantec.com and does not send job offers as email attachments. Stantec never requests application fees and money transfers in the recruitment process or banking information via email. We also do not send payments for the purchase of office supplies or equipment. Any communication offering employment outside of our official recruitment process should be considered fraudulent.
- LinkedIn followers
- 780,822
- People associated on LinkedIn
- 30,753
- Reported office locations
- 10160-112 Street, Edmonton, Alberta T5K 2L6, CA
- Other recorded names
- Stantec
- Specialties
- consulting
- planning
- architecture
- engineering
- environmental
- interior design
- landscape
- surveying
- and project management
- Profile identifies a recruitment agency
- No
Stantec empowers clients, people, and communities to rise to the world’s greatest challenges at a time when the world faces more unprecedented concerns than ever before. We are a global leader in sustainable engineering, architecture, and environmental consulting. Our professionals deliver the expertise, technology, and innovation communities need to manage aging infrastructure, demographic and population changes…
| Field | Value |
|---|---|
| Industry | Business Consulting and Services |
| Company size | 10,001+ employees |
| Headquarters | Edmonton, Alberta |
| Organization type | Public Company |
| Specialties | consultingplanningarchitectureengineeringenvironmentalinterior designlandscapesurveyingand project management |
| Open jobs on Jobsy | 588 |
| View page |
Your Opportunity
Your role will be to provide administrative support to our team through a variety of functions related to design, construction, and project management, but with an emphasis on supporting the construction contract administration team with document control through the construction phase.
Your Key Responsibilities
- Track, log and distribute deliverables during the construction phase of projects
- Coordinate with all disciplines to assist with updating logs and providing updates on deliverables
- Maintain project team directories, file emails, and communicate changes or process updates to the team both internally and externally
- Assist project teams in preparing change management documentation and certificates of payment for multiple projects
- Prepare weekly updates and logs to the team for project coordination on deliverables
- Assist in tracking project management deliverables across multiple projects
- Assist in assembling and executing contractual agreements
- Assist with Quality Control and Quality Assurance related to contract administration and project management deliverables
- Attend meetings and work cooperatively with all team members
- Adhere to corporate policies and procedures for both Stantec and the client
- Other administrative duties as required
Your Capabilities and Credentials
- Proficient in MS Office Suite, including Word, Excel as well as Teams and SharePoint
- Proficient in Blue Beam and working experience in a document control platform such as Newforma (or Onware etc)
- Strong organizational and time management skills, with the ability to prioritize and organize multiple concurrent assignments
- Excellent written and verbal communication skills
- High attention to detail
- Ability to perform effectively under pressure in a dynamic and fast-paced environment
- Capable of performing repetitive tasks with a high level of proficiency and accuracy
- Must be willing and able to take initiative when needed
- Willingness to learn and accept feedback
Education and Experience
- 1-3 years of experience in an administrative role (project experience an asset)
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.
About Stantec
Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible.
Pay Transparency: In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week.
Benefits Summary: Regular full-time and part-time employees (working at least 20 hours per week) will have access to health, dental, and vision plans, a wellness program, health care spending account, wellness spending account, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off.
Temporary/casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax-free savings account.
The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.
Stantec’s Buildings team is on a mission to become the world’s leading integrated design practice. Our architects, engineers, interior designers, consultants, sustainability specialists, and technologists are passionate about the power of design. Our collaborative culture and our innovative, sustainable approach to projects help us create buildings that matter to our world.
Together, we are enhancing the quality of life globally through design.
Join us and design your place with Stantec.
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