Events & Grants Assistant

About HALO

HALO Air Ambulance is a charitable helicopter emergency medical service and public-safety organization serving rural and remote communities across Southern Alberta. HALO operates in a complex environment involving aviation, emergency medical services, public safety, charitable fundraising, government relations, community engagement, and organizational governance.

Responsibilities

Event Planning & Coordination

• Support the planning, administration, and delivery of HALO’s signature events, and assist with community fundraisers and outreach activities
• Coordinate event logistics, vendor relationships, ticketing, volunteer support, and on-site execution
• Contribute creative ideas and help develop event themes, promotional materials, and guest experiences
• Track event results and assist with post-event reporting and stewardship activities

Donor, Sponsor, & Community Engagement

• Support donor and sponsor recognition efforts through communications, acknowledgements, and event experiences
• Assist with preparing sponsorship packages, and donor communications
• Attend HALO events, community presentations, outreach activities, and media opportunities as required

Grant Development & Administration

• Research grant opportunities from government, corporate, and foundation sources
• Prepare and submit clear, compelling, and accurate funding proposals and reports
• Maintain a grant tracking system, including deadlines, priorities, outcomes, and renewals
• Collaborate with the leadership team to ensure grant deliverables and reporting requirements are met

Communications and Administrative Support

• Assist in developing event promotions, newsletters, and social media content
• Track event and grant budgets, prepare expense summaries, and maintain organized digital files

Ideal Candidate

You’re creative and community-minded but also highly organized. You enjoy bringing ideas to life, whether that’s through planning a memorable event, crafting a compelling grant proposal, or helping connect supporters to a cause that truly matters. You can switch gears easily, collaborate with others, and take pride in professional, high-quality work.

Skills & Attributes

• Excellent written communication and storytelling skills
• Strong organizational abilities and attention to detail
• Creative thinker with initiative and follow-through
• Able to manage multiple projects and deadlines
• Comfortable working both independently and as part of a team
• Confident communicator with professional and tact
• Motivated by purpose – passionate about community impact and saving lives

Qualifications

• Post-secondary education in communications, marketing, fundraising, or a related discipline (or equivalent experience)
• 2+ years of experience in event coordination, fundraising, or grant writing
• Demonstrated ability to prepare and manage successful grant submissions
• Proficiency in Microsoft Office, Google Workspace, and donor or CRM software
• Experience with Canva or similar design platforms is an asset
• Valid driver’s licence and willingness to work occasional evenings or weekends for events

Compensation

• $48,000.00 - $52,400.00 annually, commensurate on experience
• Annual Health Spending Account (following probation)
• 2-weeks holiday (following probation)
• Variable schedule based on a 40-hour work week

Why Join HALO?

At HALO, every role contributes to saving lives. You’ll work alongside a passionate, professional team that values collaboration, innovation, and community partnership. We offer meaningful work, a positive environment, and the opportunity to see the direct impact of your efforts.

Contact us to apply

If you would like to apply for this role, please submit a resume, cover letter, and references to our CEO, Paul Carolan at [email protected]. Applications will be reviewed on an ongoing basis, and the position will remain open until the right candidate is selected. Please include "Events & Grants Assistant" in the subject line of your email.