Executive Assistant

Role Summary
The Executive Assistant provides high-level administrative support to the SVP Health & Safety, Chief Information Officer & Data. This role requires exceptional organizational and communication skills, professionalism, and discretion while managing calendars, coordinating meetings, and supporting strategic initiatives.

Why This Role Matters to Modern Niagara
Executive Assistants are critical to ensuring leadership teams operate efficiently and effectively. Their ability to manage priorities, maintain confidentiality, and coordinate across multiple business units directly impacts organizational success.

Key Impact / Purpose

• Provide seamless administrative support to senior leadership.
• Coordinate meetings, reports, and strategic initiatives across multiple teams.
• Maintain confidentiality and professionalism while managing sensitive information

Duties and Responsibilities:

• Manage calendars and schedule meetings across business units and regions.
• Coordinate agendas and meeting minutes.
• Prepare and edit executive reports, presentations, and documents.
• Track and follow up on action items and deadlines.
• Coordinate logistics for site visits, team-building events, and off-sites.
• Assist with project timelines, milestones, and resource allocations.
• Support performance management assessments and annual evaluations.
• Handle travel coordination and expense reconciliation.
• Plan and coordinate events.
• Perform additional related duties as required.

Must-haves:

• 3–5 + years of experience supporting senior executives.
• Advanced skills in preparing high-quality presentation materials.
• Strong written and verbal communication skills.
• High degree of professionalism and confidentiality.
• Ability to work independently and manage multiple priorities.
• Advanced proficiency in MS Office, including PowerPoint.
• Strong organizational and time management skills.

Nice-to-haves:

• Exposure to AI assistants and basic Power BI knowledge.
• Previous experience in construction or development industry.
• Industry certifications or advanced administrative training.

This is a new position. Expected annual compensation; $75,000 - $85,000

Modern Niagara offers a competitive total compensation package including:

• Performance based bonus opportunities.
• Defined Contribution Pension Plan with a generous employer contribution.
• Flexible Health and Dental benefits with tiered options to meet the needs of you and your family.
• An annual health spending account to support your overall wellness.
• 24/7 confidential support through our Employee and Family Assistance Program with access to comprehensive resources and professional services.
• A competitive vacation package with additional vacation granted throughout your tenure with the organization.
• Employer Paid Parental Leave Top Up.
• Annual Community Day dedicated to volunteering and giving back to the communities where we live and work.
• Corporate Discounts through various vendors across Canada for programs such as fitness, mobile phones, travel, home and auto insurance and many others.
• Here at Modern Niagara, because we know our people are the best in the industry, we pride ourselves on providing a total compensation package that rewards employees for their hard work and supports employees and their families in their overall wellbeing.

About Modern Niagara

Who We Are
Modern Niagara helps building owners, managers, and general contractors meet the mechanical, electrical, integrated building technology, and building services needs of their buildings across Vancouver, Calgary, Edmonton, Toronto, Southwestern Ontario, and Ottawa.

We are committed to having a positive and meaningful impact on Canada’s infrastructure — and on the communities where we live, learn, work, and heal. We build for life.

Our Culture & Values
We value passion, initiative, determination, professionalism, and teamwork.

Health and safety are embedded in everything we do, and our award-winning safety culture consistently performs well above industry standards.

Diversity, Equity & Inclusion at Modern Niagara
We are committed to building a diverse, equitable, and inclusive organization where everyone has access to opportunity, feels a sense of belonging, and can thrive.

We actively work to remove barriers faced by members of equity-seeking groups (including women, Indigenous, Black, racialized, 2SLGBTQIA+ people, people with disabilities, and newcomers to Canada) in the construction industry.

We encourage applications from candidates of all backgrounds and lived experiences and are committed to a barrier-free hiring process.

If you require accommodation at any stage of the recruitment process, please contact us at [email protected] so we can make appropriate arrangements.

We appreciate every applicant’s interest in joining Modern Niagara. Only those selected for an interview will be contacted.