Executive Assistant

Hello. It’s nice to meet you.

If you’re looking for a challenge, you’ve come to the right place. We can’t promise where you’ll go, but we do promise no two All Weather journeys are the same because no matter who you are or where you come from, we’re all building something. Every single one of us. Whether it’s a home, a career, a family or a future, we’re all searching for growth. This is our story too. For more than 45 years, we’ve built the All Weather Group into the largest privately owned and operated window, door and glass manufacturer in the country. But in some ways, we’re just getting started.

Are you ready for this?

At the All Weather Group, you’ll be challenged to think on your feet, learn on the job and make an impact in big and small ways. We won’t hold your hand but we will have your back in helping you build the skills, experience and career you deserve.

We're looking for an experienced Executive Assistant who brings strong organization, sound judgment, and a proactive approach to supporting our executive leadership team.

Reporting directly to our Co-CEOs, this role provides dedicated administrative and organizational support to both leaders, while also assisting other members of the executive team and business leaders as needed.

There's more to any job than words on a page, but the focus of this role is keeping things organized, priorities on track, and communication flowing. You'll work closely with our Co-CEOs, anticipating their needs, managing competing priorities, and helping them stay focused on what matters most to the business.

What You'll Do

Keep things running smoothly. Manage the Co-CEOs' calendars, coordinate meetings, appointments, travel arrangements, and day-to-day priorities.

Keep communication on track. Act as a key point of contact for the Co-CEOs, preparing professional correspondence, reports, and presentations, while supporting communication with internal and external partners.

Make meetings matter. Coordinate executive meetings and events, prepare agendas and materials, take minutes, and follow up on action items.

Support projects and priorities. Work with executives and leaders across the business to coordinate projects, track deadlines, gather information, and keep initiatives moving forward.

Stay organized and one step ahead. Maintain executive files and records, process expenses and invoices, and manage administrative needs.

Build strong relationships. Work closely with the Co-CEOs, executive team, employees, and external partners to support collaboration and effective communication.

Handle the important details. Manage sensitive information with discretion, professionalism, and sound judgment.

Pitch in where it counts. Provide administrative and project support to other executives and business leaders as needed, while keeping the Co-CEOs' priorities at the forefront.

Are you built for this?

We hire as much for attitude as we do for experience, because who you are is just as important as what you can do. Here’s who and what we’re looking for.

• Brings significant experience supporting senior executives in a mid-sized to large organization, ideally within a privately owned business.
• Has exceptional organizational skills and can confidently manage multiple priorities in a fast-paced environment.
• Is proactive, resourceful, and able to anticipate needs, solve problems, and take initiative without always being asked.
• Communicates clearly and professionally, with strong writing skills and attention to detail.
• Builds positive working relationships and works well with people at all levels of the organization.
• Demonstrates integrity, discretion, and sound judgment when handling confidential information.
• Is highly proficient in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Is dependable, adaptable, and comfortable shifting priorities when business needs change.
• Has a post-secondary diploma in Business Administration or a related field (preferred, but not required).
• Has experience supporting co-leaders, co-founders, or co-CEOs (an asset).

You'll work closely with our Co-CEOs and executive leadership team in a collaborative, fast-paced environment where flexibility and the ability to adapt to changing priorities are important. We're looking for someone who thinks ahead, leads with integrity, builds strong relationships, and takes pride in getting things done right. If you're organized, adaptable, and enjoy making a difference by helping others succeed, we'd like to hear from you.

Let’s get after it.

Every day at All Weather is an opportunity to roll up your sleeves and move one step closer to your goals. If you’re interested in this role, we encourage you to apply regardless of the criteria we’ve asked for. Please visit our careers page to get started now https://allweatherathome.ca/careers/

What’s in it for you?

Our story

It all began in 1978 in Edmonton, Alberta when a farmer, a salesman and a railroader created All Weather Windows. More than 45-years later, we’ve grown into a group of companies still proudly serving residential and commercial customers across Western Canada. We make premium products right here on home soil, designed and tested for Canada's harshest weather conditions, delivered with the promise of performance and style. Our purpose to Never Stop Building is a testament to the character of our people, because we’re always striving and always looking for fellow “builders”, just like you. To learn more about our who we are and what we do, please visit us online at https://allweatherathome.ca/careers/

Diverse by design.

From day one, diversity has been our greatest source of strength. Today, we’re a company where 55 languages are proudly spoken, with the skill of an international community reflected in all of our products and services. We have people who’ve been with us for generations and we’re an open door to new comers, first timers and everyone in-between. We’re continuously working to build and promote an inclusive environment that attracts, celebrates and promotes diversity, equity and inclusion by every definition. Where everyone can bring their best and full selves to work, because what makes you different, makes all the difference to us.

The ability to make an impact.

The All Weather Group is a place where potential finds opportunity, leadership truly listens and the ability to make an impact has nothing to do with your title. We know none of us are better, smarter or stronger than all of us. So, we invite people at all levels of the organization to speak up, chip in and put ideas into action to help shape our work, careers and company.

A culture of connection and care.

People are the beating heart of our tight-knit community, so their growth is an important way we live up to our purpose, to never stop building. We view wellness as being about the whole person and have designed our programs to support physical, emotional, spiritual and social wellbeing at work and in our lives outside of All Weather.

We make a difference.

We’re honoured to have been recognized as one of Canada's Best Managed Companies 14 years in a row. But, we also know that we’re far from perfect. We’re committed to positively impacting careers, lives and communities across Canada and proudly give back in four key areas; strengthening families, providing shelter, supporting education and, health and wellness. Over the years this has included charitable giving, partnerships, employee volunteerism and supporting families in need, but one thing never changes – we show up for the moments that matter. If you’re passionate about creating a positive impact too, we need your voice to help grow this proud cultural tradition, because our work here is never done.