Executive Assistant

Adecco is currently hiring an Executive Assistant for a full-time opportunity in Smiths Falls, ON. This role is ideal for a highly organized, proactive professional who thrives in a fast-paced environment and enjoys supporting senior leadership through effective calendar management, communication, coordination, and executive administration.

• Pay Rate: $55000/year

• Location: Smiths Falls, ON

• Shift: Monday to Friday | 8 AM – 5 PM

• Job type: Temporary with possibility of permanence | Full-time

• Vacancy Status: This posting is for an existing vacancy.

Here's why you should apply:

• Paid weekly accurate and on time

• Strong health and safety programs

• Medical and dental benefits once qualified

• Free training programs

• New and quicker onboarding process

Responsibilities:
Executive & Calendar Management

• Manage a complex and frequently changing calendar, including meetings, appointments, and scheduling priorities.

• Coordinate leadership meetings, business events, and executive commitments.

• Track deadlines, action items, and key deliverables to ensure timely follow-up.

Meeting & Travel Coordination

• Organize meetings, prepare agendas and materials, coordinate logistics, and record meeting notes when required.

• Coordinate travel arrangements, accommodations, itineraries, and related documentation.

• Support special projects and administrative initiatives across the organization.

Communication & Documentation

• Prepare, edit, format, and distribute reports, presentations, correspondence, and meeting materials.

• Assist with managing executive communications and identifying priority items requiring attention.

• Act as a professional point of contact for internal and external stakeholders.

Administrative Support & Process Improvement

• Maintain confidential records and sensitive information with discretion.

• Support organizational, communication, and administrative processes.

• Identify opportunities to improve efficiency and executive support practices.

Qualifications and Skills:

• 3-5 years of Executive Assistant, Senior Administrative Assistant, or related experience.

• Exceptional organizational and time-management skills.

• Strong attention to detail and commitment to accuracy.

• Excellent verbal and written communication skills.

• Ability to manage multiple priorities in a fast-paced environment.

• Proven ability to handle confidential and sensitive information professionally.

• Strong initiative, sound judgment, and problem-solving abilities.

• Experience working with senior leaders and diverse stakeholders.

• Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, and other office technologies.

• Post-secondary education in Business Administration, Office Administration, or a related field is considered an asset.

• Must be legally eligible to work, and reside in Canada

If you're a proactive and detail-oriented administrative professional who enjoys supporting senior leadership and keeping priorities on track, apply today! Our dynamic team of recruiters will reach out if you qualify for this role.

At Adecco our purpose is simple: to make the future work for everyone. We live our values, Passion, Collaboration, Inclusion, Courage, and Customers at Heart, by fostering a workplace where diversity is celebrated and every voice matters. We encourage applications from individuals of all backgrounds and identities. Together, we’re making the future work for everyone.

Please reach out to learn how the Aspire Academy can upskill you into your next role.