First seen by our source: 25 days ago
Executive Assistant
@ NS/TX Industries
Toronto, Ontario
Overview
New School Foods is hiring a full-time Executive Assistant for its CEO at its Toronto headquarters. The role owns the CEO's calendar, inbox, meeting follow-ups, travel and expenses, and liaises with internal teams, investors and partners. Candidates need 3+ years supporting a senior executive, ideally in a startup.
Responsibilities:
- Own CEO calendar, including prioritization and conflict resolution
- Triage inbox and draft responses
- Prepare agendas, take notes and track follow-ups
- Handle travel booking, expenses and key meeting prep
- Coordinate between the CEO and internal teams, investors and partners
Requirements summary:
- 3+ years supporting a senior executive
- Exceptional organization and attention to detail
- Excellent written and verbal communication
- High EQ and discretion
- Proficiency with Google Workspace and Slack
Tools & skills
Source and dates
Source type not verified · collage
- Employer posting date
- Not provided
- First seen by our source
- 2026-10-12
- Source record updated
- 2026-10-12
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Mid level |
| Department | Administrative |
| Experience | 3+ years |
| Hours per week | 40 (estimated) |
| Travel | air: minimal · ground: none |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
Summary and details written by AI from the posting; the employer’s posting is the authority.
NS/TX Industries
| Field | Value |
|---|---|
| Open jobs on Jobsy | 7 |
At New School Foods, our mission is to accelerate the transition to a sustainable food system. Using our proprietary and purpose-built production technologies, we are creating the next generation of meat and seafood alternatives, which are designed to appeal to the average consumer. Our first commercial product is a delicious plant-based salmon filet that looks, cooks, tastes and flakes like the real thing. It’s full of Omega 3’ and protein, all with a lower carbon footprint, zero mercury, and made without harming the ocean.
The Role
You'll be the operational backbone of the CEO's day — owning the calendar, managing communications, and making sure nothing falls through the cracks. This is a high-trust, high-impact role for someone who thrives on staying two steps ahead and takes pride in running a tight ship.
What You'll Do
- Calendar management — own scheduling end to end, including prioritization, conflict resolution, and protecting focus time
- Inbox management — triage, draft responses, and ensure the CEO's attention goes where it matters most
- Meeting support — prepare agendas, take clear and actionable notes, and track follow-ups to completion
- Day-to-day support — handle travel booking, expenses, prep for key meetings, and ad hoc projects as they arise
- Cross-functional coordination — act as a liaison between the CEO and internal teams, investors, and external partners
What We're Looking For
- 3+ years of experience supporting a senior executive, ideally in a startup or fast-paced environment
- Exceptionally organized with strong attention to detail — you don't let things slip
- Excellent written and verbal communication; you can draft a crisp email or take a clear set of notes without being asked twice
- High EQ and discretion — you handle sensitive information and relationships with care
- Proactive by nature — you anticipate needs rather than waiting to be told
- Comfortable with ambiguity and able to pivot quickly as priorities shift
- Proficient with Google Workspace, Slack, and calendar tools; experience with Notion or project management tools a plus
This position is based in office at our Toronto, Canada HQ.
We’re committed to creating an inclusive culture as we know that diverse teams build better products and generate better ideas. We strongly encourage applications from everyone regardless of race, religion, colour, national origin, gender, sexual orientation, age, marital status, or disability status. If you require accommodations during the recruitment process, please reach out to [email protected].
AI is not used in any of NS/TX’s hiring practices. All applicants are screened by our team. Only applicants selected for interview will be contacted. If this job is available on nstx.industries then it is an available vacancy.
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