Posted 25 days ago
Executive Assistant
@ North West Rubber
Oakville, Ontario
Overview
North West Rubber is hiring a full-time Executive Assistant to the CEO in Oakville, Ontario, an in-office role. The work covers calendar and travel management, confidential correspondence, board materials and KPI tracking, and liaising with senior leaders and stakeholders. The posting requires a business degree and at least 7 years supporting C-level executives.
Responsibilities:
- Manage the CEO's calendar and travel arrangements
- Prepare and edit correspondence and presentations
- Assist with board materials and executive reports
- Serve as point of contact between the CEO and stakeholders
- Coordinate customer and supplier visits
Requirements summary:
- Bachelor's degree in Business Administration
- Minimum 7 years as an executive assistant to C-level executives
- Proficiency in Microsoft Office and collaboration tools
- Exceptional organizational and time-management skills
- High discretion and integrity with confidential matters
- French is an asset
Tools & skills
Source and dates
Employer career site / ATS feed · bamboohr
- Employer posting date
- 2026-10-12
- First seen by our source
- 2026-10-13
- Source record updated
- 2026-10-13
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Senior |
| Department | Administrative |
| Experience | 7+ years |
| Hours per week | 40 (estimated) |
| Travel | air: minimal · ground: none |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English, French |
| Education | Bachelor’s degree (required) |
| Fields of study | Business Administration |
Summary and details written by AI from the posting; the employer’s posting is the authority.
North West Rubber
Saved company profile
Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.
Leading manufacturer of recycled rubber products for 50+ years.
Full company description
North West Rubber is one of the largest rubber mat manufacturers in the world. The company owns and operates manufacturing facilities in British Columbia, Ontario, Texas and China. Our products are distributed all over the world. The markets that NWR serves today include: Sport and Fitness, Agriculture, Automotive, Commercial Flooring, Construction, Industrial, Landscaping, Marine, Manufacturing, Retail, Pet, Solar, Traffic Safety and Trailer.
- LinkedIn followers
- 1,926
- People associated on LinkedIn
- 130
- Reported office locations
- 33850 Industrial Avenue, Abbotsford, BC V2S 7T9, CA
- 321 Henry St, Brantford, Ontario N3S 7R5, CA
- Business categories
- Building Material
- Plastics and Rubber Manufacturing
- Manufacturing
- Other recorded names
- North West Rubber
- North West Rubber Group
- Specialties
- Agricultural Rubber Flooring
- Innovative Rubber Products
- Recreational Rubber Flooring
- Rubber Playground Flooring
- Recycled Rubber Solutions
- Specialty Rubber Flooring
- Rubber Products for Trailers
- Rubber Traffic Safety Products
- and Multifunctional Rubber Products
- Profile identifies a recruitment agency
- No
- Reported total investment
- 0
Currency and observation date were not supplied; this is not a current valuation or a funding round.
North West Rubber is one of the largest rubber mat manufacturers in the world. The company owns and operates manufacturing facilities in British Columbia, Ontario, Texas and China. Our products are distributed all over the world. The markets that NWR serves today include: Sport and Fitness, Agriculture, Automotive, Commercial Flooring, Construction, Industrial, Landscaping, Marine, Manufacturing, Retail, Pet…
| Field | Value |
|---|---|
| Industry | Manufacturing |
| Company size | 501-1,000 employees |
| Headquarters | Abbotsford, BC |
| Organization type | Privately Held |
| Year founded | 1968 |
| Specialties | Agricultural Rubber FlooringInnovative Rubber ProductsRecreational Rubber FlooringRubber Playground FlooringRecycled Rubber SolutionsSpecialty Rubber FlooringRubber Products for TrailersRubber Traffic Safety Productsand Multifunctional Rubber Products |
| Open jobs on Jobsy | 15 |
| View page |
North West Rubber (NWR) is a leading manufacturer and distributor of recycled rubber flooring solutions, proudly serving North America and global markets for over 55 years. With a strong commitment to sustainability, NWR has upcycled over 1 billion pounds of rubber into high-performance products for agricultural, recreational, industrial, and residential use. Employees at NWR are part of a values-driven organization that prioritizes safety, innovation, and environmental stewardship. The company fosters a collaborative and inclusive culture, offers meaningful career growth opportunities, and actively supports community initiatives. Whether you're passionate about making a difference, growing professionally, or contributing to a greener future, NWR offers a dynamic workplace where your impact truly matters.
Position Summary:
The Executive Assistant (EA) to the CEO is a highly visible and critical role, responsible for providing comprehensive administrative, strategic, and operational support to the CEO. This individual will act as a trusted partner, ensuring the CEO’s time is optimized and priorities are managed. This role is based in Oakville, Ontario and is an in-office role.
Key Responsibilities:
Executive Support:
- Manage the CEO’s calendar, schedule meetings, and coordinate travel arrangements.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Handle confidential information with discretion and professionalism.
- Coordinate customer and/or supplier visits
- May provide administrative support to members of the Executive Team as required
Strategic Coordination:
- Assist in the preparation of board materials, executive reports, and strategic initiatives.
- Liaise with senior leadership and department heads to follow up on key deliverables
- Support the CEO in tracking key performance indicators and organizational goals.
Communication & Relationship Management:
- Serve as a point of contact between the CEO and internal/external stakeholders.
- Draft and manage communications on behalf of the CEO.
- Build strong relationships across the organization to facilitate effective collaboration.
Qualifications and Experience Required:
- Bachelor’s degree in Business Administration
- Minimum of 7 years’ experience as an Executive Assistant or similar role supporting C-level executives.
- Exceptional organizational and time-management skills.
- Strong written and verbal communication abilities; ability to communicate in French is considered an asset.
- High level of discretion, integrity, and professionalism to respond to time sensitive and highly confidential matters.
- Proficiency in Microsoft Office Suite and collaboration tools (e.g., Teams, Zoom).
- Ability to work independently and handle multiple priorities in a fast-paced environment.
- Proactive and resourceful with a problem-solving mindset.
- Calm under pressure and adaptable to changing priorities.
- Strong interpersonal skills and emotional intelligence.
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