Executive Assistant - Pointe Claire

Our client in theautomotive industry in the West Island is currently looking for an Executive Assistant. 5 days a week (no remote work)

The Executive Assistant (EA) provides comprehensive executive support to the President & CEO and the broader management team. The EA serves as a key liaison to the Board of Directors and must demonstrate professionalism, discretion, and confidence in all interactions. All communications with Board members are conducted in English.

The role requires fluency in both French and English, with the ability to work comfortably in a primarily French-speaking office environment, while producing professional written and spoken communications in both languages.

Advantages
Advantages:
-Monday-Friday 8AM-5PM (Flexible)
-Competitive salary 80,000$-85,000$
-Free parking
-Full benefits (Medical, Dental)
-RRSP after 6 months
-Vacation 3-4 weeks (negotiable)
-Be part of a stable and growing company
-Activities paid by the company (BBQ, Pizza)
-Have a dynamic and friendly team
-5 minutes drive from a shopping center, grocery store and restaurants
-Have discounts on all products

Responsibilities
Key Responsibilities:
Executive Support
Manage the President & CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
Prepare correspondence, reports, presentations, and other documents in both French and English as appropriate.
Draft and edit high-level communications with clarity, accuracy, and discretion.
Coordinate internal and external meetings, ensuring all logistical details are handled seamlessly.
Board of Directors Liaison
Act as the main point of contact between the President & CEO and the Board of Directors.
Prepare and distribute Board materials, agendas, and minutes in English only.
Coordinate Board meeting logistics and follow-up actions.
Maintain strict confidentiality around all Board matters.
Management Team Support
Provide administrative assistance to members of the senior management team as required.
Support team initiatives, prepare materials, and track action items.
Assist with preparation and tracking of expense reports, budgets, and other financial documents, including advanced use of Excel for analysis and reporting.
Relationship Management
Serve as a professional representative of the President & CEO in interactions with internal and external stakeholders, including dealer-shareholders and key supply partners and OEMs.
Handle incoming communications and requests with courtesy, responsiveness, and appropriate prioritization.
Communicate effectively with staff in both French and English.
Special Projects & Versatility
Undertake research and prepare briefing materials.
Manage special assignments and evolving priorities with flexibility and initiative.
Contribute wherever needed to support the organization’s commitment to excellence and continuous improvement.

Qualifications
Qualifications & Requirements
Fluently bilingual in French and English, with excellent oral and written skills in both languages.
Comfortable working in a primarily French-speaking environment.
Minimum 5 years of experience supporting C-suite executives, preferably in a mid-size or entrepreneurial organization.
Demonstrated ability to interact effectively, tactfully, and confidently with Board members, senior executives, partners, and clients.
Highly organized and detail-oriented, with proven ability to manage multiple priorities and deadlines in a fast-paced setting.
Advanced proficiency in Microsoft Office Suite, especially Excel for preparation and tracking of expense reports and related documentation.
Strong writing, editing, and proofing skills in both French and English.
English-speaking internal and external [clients/partners/employees] located outside Quebec on a [daily/regular] basis
Ability to handle sensitive information with the highest degree of discretion and confidentiality.
Professionalism, sound judgment, and a proactive approach.
Flexibility, adaptability, and willingness to take initiative in a dynamic environment where responsibilities may evolve.

Summary
Why Randstad?

There are a lot of good jobs, great companies and great bosses.
At Randstad, we're here to help you find the right fit.

If you don't have a Randstad profile yet and are interested in this position, we invite you to call us at 514.695.3315 and ask for Brandon or Sean to arrange a meeting with you. You can email your resume to [email protected] / [email protected]

Please add us on LinkedIn
- https://www.linkedin.com/in/sean-lynch-370492126/
- https://www.linkedin.com/in/brandon-freger-ba340392/

For a complete list of all available jobs by division, visit www.randstad.ca.

We look forward to hearing from you

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [email protected] to ensure their ability to fully participate in the interview process.