Posted 28 days ago
Executive Assistant, President & Board Chair
@ Ontario Medical Association
Ontario
Overview
The Ontario Medical Association is hiring an Executive Assistant for its Executive Offices to provide full administrative support to the President and Board Chair. The role covers calendars, meetings, travel, budget tracking and the President-Elect's onboarding, and requires a hybrid schedule with a minimum number of days in the Toronto office.
Responsibilities:
- Provide administrative support to the President and Board Chair
- Manage calendars, meetings and travel
- Track expenses, budget and invoices
- Support committees and the President-Elect's onboarding
Requirements summary:
- Community college diploma in office administration or secretarial sciences
- Six to nine years of relevant experience
- Health-care sector experience an asset
Tools & skills
Benefits mentioned
Source and dates
Employer career site / ATS feed · jazzhr
- Employer posting date
- 2026-10-14
- First seen by our source
- 2026-10-15
- Source record updated
- 2026-10-15
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Senior |
| Department | Administrative |
| Experience | 6+ years |
| Hours per week | 40 (estimated) |
| Travel | air: minimal · ground: minimal |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Background checks | references |
| Encouraged to apply | Racialized people, Women, Indigenous peoples, People with disabilities, 2SLGBTQ+ |
| Education | College diploma (required) |
| Fields of study | Office Administration, Secretarial Sciences |
| Perks mentioned | Flexible hours, Retirement plan, Performance bonus, Wellness |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Ontario Medical Association
Saved company profile
Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.
The OMA represents the political, clinical and economic interests of the province's medical profession.
Full company description
The Ontario Medical Association (OMA) represents more than 43,000 physicians and medical students across the province. Ontario’s doctors work closely with patients to encourage healthy living practices and illness prevention. In addition to delivering front-line services to patients, Ontario’s doctors play a significant role in helping shape health-care policy, as well as implementing initiatives that strengthen and enhance Ontario’s health care system. The Ontario Medical Association (OMA) represents the political, clinical and economic interests of the province's medical profession. Founded in 1880 as a voluntary association of the province's physicians, the OMA has from its beginning played a vital role in the development and promotion of health-care services across Ontario.
- LinkedIn followers
- 46,007
- People associated on LinkedIn
- 516
- Reported office locations
- 150 Bloor Street West, Toronto, Ontario M5S 3C1, CA
- Business categories
- Health Care
- Communities
- Professional Networking
- Medical
- Other recorded names
- Ontario Medical Association
- Specialties
- health policy
- practice management
- Legal Services
- Strategy and Governance
- Economics
- Research
- Analytics
- Information Management
- Insurance
- Hospital Services
- Laboratory Proficiency Testing
- Medical Services
- Physician Health
- Public Affairs
- and Communications
- Profile identifies a recruitment agency
- No
- Reported total investment
- 0
Currency and observation date were not supplied; this is not a current valuation or a funding round.
The Ontario Medical Association (OMA) represents more than 43,000 physicians and medical students across the province. Ontario’s doctors work closely with patients to encourage healthy living practices and illness prevention. In addition to delivering front-line services to patients, Ontario’s doctors play a significant role in helping shape health-care policy, as well as implementing initiatives that strengthen…
| Field | Value |
|---|---|
| Industry | Non-profit Organization Management |
| Company size | 201-500 employees |
| Headquarters | Toronto, Ontario |
| Organization type | Nonprofit |
| Year founded | 1880 |
| Specialties | health policypractice managementLegal ServicesStrategy and GovernanceEconomicsResearchAnalyticsInformation ManagementInsuranceHospital Services |
| Open jobs on Jobsy | 15 |
| View page |
The Ontario Medical Association (OMA) advocates for and supports doctors, seeking to strengthen their leadership role in caring for patients. We continually seek to be the trusted voice in transforming Ontario’s health-care system by courageously pursuing best practices, new ideas, solutions, and opportunities to improve.
Job summary
The Executive Assistant, Executive Offices is a proactive problem-solver, anticipating the needs of the executives and team, and seamlessly managing and maintaining relationships, priorities, and schedules. The Executive Assistant takes complete ownership over calendars and documents and is responsible for the smooth day-to-day administration of the office. The incumbent is a trusted partner who contributes to the overall success of the team.
The Executive Assistant is responsible for providing full administrative support to the Executive Offices of the OMA, including the President and Board Chair.
How you will make a difference
- Providing administrative support to the President and Board Chair, including calendar management, scheduling appointments and meetings, coordinating on-site and off-site meeting logistics and catering, and recording and compiling meeting minutes, as required.
- Tracking and submitting expenses for the President and Board Chair through the OMA’s financial information system.
- Supporting the day-to-day management of the Executive Office’s budget by tracking account codes, preparing contract approval forms and purchase orders, submitting invoices for payment, and liaising with the department’s finance partner.
- Submitting honoraria for members attending Executive Offices meetings.
- Tracking the President-Elect’s stipend throughout the onboarding process.
- Supporting the President-Elect’s six-month onboarding process, including scheduling, calendar management, and financial tracking.
- Managing hotel accommodations, travel, and transportation for events, meetings, teleconferences, town halls, and the President’s member tours, and completing the related financial reporting.
- Tracking correspondence, including emails received for the President and/or Board Chair; to help ensure requests are addressed in a timely manner.
- Providing administrative support to committees and task forces under the direction of the Executive Offices.
Requirements that are important to us
- Community College Diploma in Office Administration, Secretarial Sciences Program or equivalent
- Six to nine years relevant experience.
- Experience in the health-care sector is considered an asset.
The OMA has moved to a permanent hybrid work environment. As such, the individual in this position will be required to work a minimum number of days in our Toronto office.
What do we have to offer you?
- A work environment whose values are to be respectful, bold, responsive, and transparent in our work and our behaviours
- A fantastic opportunity to grow with the team and help shape the strategic direction of the OMA, its members and the health-care system
- An organization that is committed to the equity, diversity and inclusion principles of humility, accountability, collaboration, courage and integrity
- A commitment to growth and development through paid professional development and continuous in-house learning
- A friendly and flexible hybrid work environment
- Competitive total rewards package including a hiring salary range of $64,500 - $70,000 plus pension plan and a bonus
- Exceptional group benefits package, including a spending account and a robust wellness program
- An organization that has been recognized as a Greater Toronto’s Top Employers for six consecutive years.
As a condition of employment, OMA conducts background checks and reference checks for all open positions.
Facebook | Twitter | Instagram | YouTube | LinkedIn
We're excited to share this opportunity, which is for an existing vacancy on our team. Kindly be advised that our recruitment process does not involve the use of Artificial Intelligence.
The Ontario Medical Association is strongly committed to diversity within its community and welcomes applications from racialized persons/persons of colour, women, Indigenous People of North America, persons with disabilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas. In accordance with the AODA Act, accommodation will be provided throughout the recruitment process to applicants with disabilities.
Journal
Only you can see this. Kept on this device, and in your account when you sign in.