Executive Assistant to CFO

Executive Financial Coordinator

2 Month Contract

Guelph- ONSITE

$35+ HOURLY

Responsibilities:

• Administrative support to CFO on highly diverse, complex initiatives, projects and operational mandates to ensure integrity of materials/data and delivery on-time
• Prepare and distribute financial and non-financial information (using a variety of technology tools) to assist CFO and other Divisional leaders to fulfill their objectives and meet strict deadlines
• Participate in meetings to provide coordination, administrative or logistical support (i.e. agenda setting, minute taking); coordinate stakeholder involvement as requested or appropriate
• Provides consistent administrative support to CFO in their role in chairing Committees (i.e. agenda setting, minute taking, meeting materials preparation) for the following:
• Resource Planning Committee
• Enterprise Risk Analysis Committee
• Corporate Services monthly Leadership Meetings
• Participate in preparing for other governance committees, i.e. Finance & Audit Committee of the Board, Governance & HR Committee, CEC
• Organize, analyze and interpret information across all committees; review and look for linkages required for future committee meetings
• Create and maintain a system of information management (filing and retrieval) that takes into account the sensitive and confidential nature of data and need for accuracy
• Calendar management of the CFO and CIO
• Provide daily and weekly briefing and materials to the CFO, including schedule of meeting conflicts and emerging issues, organize information, follow up on action items
• Provide early identification of risks, moderately complex analysis, relating to deadlines and reporting requirements related the overall activities calendar (ABC’s) and financial reporting commitments set out in program agreements
• Conduct research to complete documentation, analyze reports, answer queries and assist CFO in compilation of data including reports for the Finance & Audit Committee of the Board which involves collaborating to develop solutions
• Recommend improvements to CFO regarding general business processes and specific Committees’ effectiveness, including developing new procedures, tools and templates to enhance organizational effectiveness
• Participate and contribute to ad-hoc projects and other duties as assigned.

Qualifications:

• Post-secondary education (degree, diploma, certificate) in business, finance, administration or equivalent work experience
• Five to 10 years’ supporting a senior Finance leader (CFO); in public sector an asset
• Demonstrated experience interacting with Senior Management teams, governance committees, working with a Board
• Experience contributing to financial experience in progressive administrative roles, such as executive or administrative assistant, preferably supporting a senior finance leader (e.g., CFO)
• Demonstrated experience interacting with senior management teams, governance committees, board of directors
• Experience producing and contributing to financial documentation and reports
• Proficient use of PC technology and related Microsoft Office software
• Certificates or continuing education in Financial Reporting, Accounting or other related disciplines an asset
• Exemplary planning and time management skills, including ability to multi-task and prioritize daily workload
• Discrete in dealing with confidential materials

What You'll Get in Return:

• You will have the opportunity to work with a talented team of professionals in a dynamic and supportive environment. Client is offering competitive compensation, professional development opportunities, and the chance to make a significant impact on our clients' success.

What You Need to Do Now:

• If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
• If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

This posting is for an existing vacancy with the organization.

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