Facilities and Property Coordinator

Our client is seeking a highly organized, proactive, and service-oriented Facilities & Property Coordinator to join their property management team in Charlottetown, PE

This is a varied, hands-on coordination role supporting the day-to-day operations, maintenance, safety, and administration of a diverse portfolio of approximately 60 + properties. The successful candidate will serve as an important point of contact for tenants, contractors, vendors, technicians, and service providers, ensuring maintenance issues and property-related requests are handled efficiently from start to finish.

Key Responsibilities

• Coordinate day-to-day facilities and building operations across a diverse property portfolio.
• Receive, prioritize, coordinate, and track maintenance and repair requests.
• Communicate with tenants regarding maintenance concerns, questions, complaints, and property-related matters.
• Respond to building emergencies and coordinate the appropriate repairs and follow-up.
• Schedule and coordinate contractors, vendors, technicians, and service providers.
• Conduct regular property inspections and identify maintenance, operational, and safety concerns.
• Coordinate preventative maintenance, inspections, repairs, and required servicing.
• Monitor work orders and follow up to ensure work is completed properly, on schedule, and to expected standards.
• Maintain accurate records relating to maintenance, inspections, warranties, contracts, service agreements, and property documentation.
• Assist with invoices, purchase orders, budgets, and expense tracking.
• Monitor building access, keys, security systems, and workplace equipment.
• Support workplace health and safety initiatives and ensure appropriate practices are followed.
• Develop and maintain positive working relationships with tenants, contractors, vendors, and service providers.
• Provide general administrative and operational support to the property management team as required.

Qualifications & Experience

The successful candidate will ideally bring:

• Experience in facilities management, property management, building operations, maintenance coordination, administration, or a related field.
• Strong organizational skills and the ability to manage multiple priorities simultaneously.
• Experience coordinating contractors, vendors, technicians, and service providers.
• A practical understanding of building maintenance and preventative maintenance requirements.
• Knowledge of health and safety practices and requirements.
• Familiarity with construction practices and building-related projects.
• Strong problem-solving and decision-making skills.
• Excellent attention to detail and follow-through.
• Strong communication and customer-service skills.
• Basic knowledge of building systems and maintenance requirements.
• Proficiency with Microsoft Office and familiarity with facilities or work-order management software.

The Ideal Candidate

You are someone who enjoys being the person who gets things done. You are organized, responsive, and comfortable dealing with a wide variety of requests and competing priorities.

You are able to communicate professionally with tenants and service providers, remain calm when unexpected issues arise, and take ownership of a maintenance issue from the initial request through to completion.

You take pride in keeping properties well maintained, building positive relationships, and ensuring issues are addressed efficiently and professionally.

What the Opportunity Offers

This is an excellent opportunity for someone who enjoys a varied role that combines facilities coordination, property operations, customer service, vendor management, and administration.

The position offers the opportunity to play an important role in the ongoing operation and care of a diverse property portfolio while working with a professional property management team.