HR Advisor, Permanent Full time

THE UNITED COUNTIES OF LEEDS AND GRENVILLE

Corporate Services Division

Invites applications for the position of:

HR Advisor PFT

Competition: HRADV001525

Permanent Full-Time

Start Date: As soon as possible

2026 Salary Grid 6: $45.65 to $53.49 per hour

Location: Leeds and Grenville, Ontario

POSITION SUMMARY:

The HR Advisor for the United Counties Leeds and Grenville, is a client-facing generalist who works collaboratively within the Counties and assigned client portfolios and, as the first point of HR contact for all client needs. Responsible for day-to-day HR service delivery, such as recruitment, labour relations, health and safety, employee relations, and providing general advice and guidance to leaders.

Developing strong relationships and building an in-depth knowledge of the client’s business through proactive contact with the respective management teams, the HR Advisor will help to communicate client needs and priorities to other HR services to support the on-going development of corporate HR programs and our employees. As a member of the HR Team, the HR Advisor will use a positive and can-do attitude to assist in the development and promotion of corporate health and safety programs, policies, and practices to foster a healthy workplace and strong safety culture.

QUALIFICATIONS:

Education, Certification & Licenses

• Completion of a three or four year post-secondary education in business administration, human resources, occupational health and safety or other related field or an equivalency in years of experience and education may be considered.
• Possesses a valid Ontario class G driver’s license and access to a vehicle.
• Certified Human Resources Professional (CHRP) and/or The Canadian Registered Safety Professional (CRSP) certification would be considered an asset.
• Level I and II Occupational Health & Safety Committee Certification is required or willingness to obtain within one year of date of hire.
• Maintain a satisfactory vulnerable sector criminal reference check.

Experience

• A minimum of five (5) years related experience in a human resources and or occupational health and safety environment preferably in a unionized municipal or public sector setting.

Knowledge, Skills, Abilities & Competencies

• Solid understanding of human resources administrative principals, practices and techniques as well as a comprehensive knowledge of relevant legislation, regulations and collective agreements.
• Proficient in Microsoft Office Suite (Word, Excel and Outlook) at the intermediate level. (tested)
• Working knowledge of human resource information, time management and/or payroll systems.
• Exhibit solid communication and relationship building skills; excellent interpersonal/relationship skills.
• Excellent problem solving, organizational and time management skills.
• Strong ability to research, analyze information and make recommendations.
• Proven analytical and decision-making skills to determine solutions to non-routine problems of a complex nature based on factual data.
• Ability to act independently within own area and effectively plan, coordinate, prioritize and execute tasks in a high-pressure environment.
• Highly self-motivated/directed as position requires some original and independent thinking in developing improved methods, procedures or techniques to adjust or improve work processes.
• Demonstrated ability to respect the confidentiality of information and exercise tact and diplomacy.
• Team-oriented and skilled in working within a collaborative team environment.

SUMMARY OF POSITION RESPONSIBILITIES:

Activity 1: Human Resources Management Support/Advice (approximately 30%)

• Provide broad service, support, and assistance to employees/supervisors/managers for all facets of the department within specified guidelines, ensuring the provision of accurate and reliable information.
• Respond to inquiries from employees/supervisors/managers on interpretation of Collective Agreements, Policies, Procedures and Legislation.
• Coordinate employment cycles: new hire, promotions, disability, leaves, terminations, and retirements.
• Maintenance and processing of all confidential employee records, including payroll and human resources information system, ensuring data integrity.
• Provide guidance and coaching on matters including employee relations, labour relations, performance management and other related human resources matters.
• Assist with the coordination of corporate training and development programs, information sessions and other employment initiatives as required.

Activity 2: Recruitment and Selection (approximately 10 %)

• Coordinate all aspects of staff recruitment and selection process a ensuring timely, organized, and comprehensive process including job postings/advertisements; sitting as a member of the recruitment selection team, developing components to the selection process, etc.
• Provide advice to and support of, management throughout the recruitment and selection process.
• Ensure process is carried out consistent with Counties’ policy and applicable legislation.
• Conduct reference checks, prepare employment contracts and ensure all payroll documentation is completed and forwarded to the Payroll Coordinator.

Activity 3: Absence and Disability Claims/Program Management (approximately 10%)

• Support and Coordination of the Short- term Disability program, in partnership with the Disability Advisor with respect to workplace injuries, monitor as appropriate and follow up on specific incidents as appropriate.
• Responsible for supporting the administration of short-term disability program, includes early intervention and appropriate counsel to employees. Provide information to supervisors/managers in dealing with short-term disability programs and employee accommodation. Responsible for Support the Disability Advisor in developing individual return to work, as well as supporting, monitoring, reporting and evaluating progress in coordination with supervisor/manager while ensuring compliance with policy, collective agreements and legislation.
• Coordinate WSIB Modified/Return to work including assistance with developing individual modified work assignments and monitoring/evaluating progress in coordination with the Disability Advisor, Supervisor/Manger while ensuring compliance with collective agreements and WSIB guidelines.

Activity 4: Labour Relations, Conflict Management/Investigations (approximately 35%)

• Provide support/advice to management regarding progressive discipline and workplace conflict.
• Coordinate the grievance process; including participating in grievance meeting(s) as a resource, providing advice to management and recommend appropriate courses of action, prepare correspondence and track all information pertaining to grievances electronically.
• Participate in the collective bargaining process, preparing documents and reports for management and acting as a member of the labour management committee.
• Recognize issues and devise creative solutions that meet required standards and identify when matters that are more complex should be referred to the HR Supervisor or Manager ensuring background information is collected and shared.
• Administration of workplace investigation process: preparing allegation letters, witness questions and minutes, investigation reports and preparation of the investigation outcome letters to parties involved ensuring all parties understand own rights, roles and responsibilities.
• Provide assistance and guidance to the employees, and act as a resource to the Manager/Supervisor during the process. Provide written report(s) and recommendations to appropriate Manager/Directors.
• Promote consistent application of the investigation process across the Counties.
• Interpret relevant provisions of the legislation and collective agreements.
• Ensure confidentiality throughout the entire process; provide secure maintenance of all files and/or documents created as a result of the investigation process.

Activity 5: General (approximately 15%)

• Interact with employees and supervisors providing assistance and functional expertise in relation to the completion of documentation and processes specific to the transaction type.
• Enhance a strong team culture with a positive attitude and natural tendency to help others meet goals and be successful; participate on committees or working groups as assigned.
• Demonstrate corporate value and ensure the highest level of professional standards are met and maintained; maintain good administrative and documentation protocols for position responsibilities.

Other related duties, as requested and required.

The foregoing Job Description reflects the general duties necessary to describe the principal functions of the job identified and shall not be construed to be all of the work requirements that may be inherent in this classification.

HOW TO APPLY

Please quote “Requisition# HRADV001525 HR Advisor, PFT and upload your cover letter and resume to the job posting on the Careers section of our website at https://www.leedsgrenville.com/en/government/careers.aspx/ View our Job Opportunities. On/Before Tuesday, November 17, 2026 @ 4 pm EST

Applicant information is collected under the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and will only be used for candidate selection.

The United Counties of Leeds and Grenville is committed to providing a recruitment and selection process that is both inclusive and free from barriers. Accommodations for job applicants with disabilities are available upon request and will be provided in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act.

Applicants are required, in advance, to make any accommodation request known to Human Resources by contacting the department at 1-800-770-2170 or by using the Bell Relay Service. Human Resources will strive to provide reasonable and appropriate accommodation for all applicants, during the recruitment and selection process, which will ensure the process, is conducted in a fair and equitable manner.