HR Specialist

We are seeking a Human Resources & Payroll Specialist to join our team. In this role, approximately 75% of your focus will center on full-cycle HR—leading recruitment and onboarding, guiding employee relations, supporting performance management, and ensuring ESA and legislative compliance. The remaining 25% will involve managing bi-weekly payroll via ADP Workforce, including timecard verification, deduction and benefits tracking, and year-end reporting (T4, WSIB, EHT)

Advantages
$80,000 - $90,000 salary

Industry-leading 2% employee turnover rate

100% employer-paid medical and dental coverage

Dedicated mental health care and wellness support

Up to $8,000 per year in RRSP matching

3 weeks of paid vacation

Responsibilities
•Runs the bi-weekly payroll for the company through ADP Workforce.
•Reviews and ensures accuracy of online timecards, vacations, sick and other items that support the bi-weekly payroll process.
•Create reports for pensionable earnings and contributions, WSIB, EHT, union dues, and other reports as needed.
•Year-end reporting and reconciliations (T4 and annual EHT &WSIB filling)
•Ensures all deductibles are accurate such as LTD payments and other.
•Sets up new hires onto the ADP Workforce system and inputs as required any special requests for deductions i.e., RRSP contributions.
•Generates any required statistics from the ADP Workforce system as it relates to labour hours, absenteeism, turnovers etc.,
•Supports recruitment efforts by posting, screening resumes, conducting phone pre-screens, arranging interviews, conducts interviews as requested & performs reference checks.
•Coordinates new hire information and resignations as it relates to human resources, payroll, IT, RBC (RRSP) and Canada Life.
•Prepares onboarding package and performs HR orientation for newly hired employees, provides training & coaching to personnel as required.
•Tracks, documents and ensures all applicable paperwork is completed for organizational changes, e.g. step increases, salary changes, internal promotions, vacations & sick leaves;
•Maintains and updates employee policies, HR forms, Payroll forms & checklists.
•Assists with providing interpretation of HR & Payroll policies & conducts salary market research.
•Provides overall employee relations support to all staff, assists with resolving employee issues, concerns and complaints.
•Responds to employee inquiries on HR policies and procedures, benefit & RRSP inquiries.
•Collaborates with the Manager, Human Resources in the development and implementation of all aspects of performance management, coaching and counseling, disciplinary actions, succession planning, employee training & annual reviews.
•Maintains reports, logs and procedures as required to ensure compliance with ESA and labour laws legislations.
•Maintains company organization charts and employee HR files.
•Recommends new approaches, policies, and procedures to effect continual improvements in efficiency of the company’s overall excellence; and other duties and projects as assigned.
•Administer and process parking passes;

Qualifications
•Bachelor’s degree in human resources management or business Administration.
•4 – 5+ years of Payroll and HR Generalist experience.
•An equivalent combination of education and experience will be considered.
•Knowledge of employment legislation, labour laws, employee relations and HR best practices.
•Strong communication skills (both written & verbal, along with proven interpersonal skills (e.g., tact, diplomacy) to build strong relationships across multiple levels.
•Knowledge of diversity, recognition programs and HR industry trends.
•Solid experience & knowledge of current Human Resources principles, practices and procedures.
•A dedicated & results-oriented HR professional who is committed to teamwork and client service excellence.
•Strong analytical, logical thinker, process oriented with conceptual and research skills in order to review and compile information; ability to multitask while maintaining attention to details.
•Proficiency in Microsoft Office applications, including MS Word, Excel and PowerPoint, in order to conduct analysis and prepare reports and presentations.
•Excellent organizational, time management and decision-making skills to effectively manage deadlines and changing priorities.
•Sound problem solving skills and able to exercise judgement to determine and/or initiate and/or seek guidance in the resolution of issues.
•Solid presentation skills and is comfortable facilitating groups, and coaching individuals.
•Experience working closely with internal clients on complex/sensitive issues and demonstrates discretion and ability to handle confidential and private information appropriately.
•Excellent interpersonal skills & the ability to build relationships with all levels of the organization coupled with the ability to work independently with minimum supervision as well as in a team.

Summary
If you meet the required qualifications and are interested in this role, please send your resume to [email protected] with the subject "HR Specialist" by attaching your updated resume.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [email protected] to ensure their ability to fully participate in the interview process.

This posting is for existing and upcoming vacancies.