Junior Property Administrator

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Are you a junior candidate with administration experience looking to get into the property industry? Our property management client based in Richmond is on the hunt for their next property administrator to join their collaborative team!

Please note that we are open to both temp and perm candidates!

Benefits & Perks

• Salary – $50,000 – $55,000 per annum.
• Benefits – Medical.
• 2 weeks vacation.

Responsibilities

• Execute general administrative duties, including maintaining filing systems, handling incoming calls, receiving guests, scheduling appointments, ordering supplies, and managing incoming mail.
• Respond to day-to-day inquiries from tenants, service providers, and contractors, redirecting specific issues to the appropriate staff member for resolution.
• Track and distribute lease documents, create new tenant files, update tenant contact lists, and prepare welcome packages for new tenants.
• Prepare tenant notices and general correspondence for the Property Manager. Assist the operations department in drafting notices and other correspondence for approval.
• Assist the Property Manager in obtaining supplier and contractor quotations, preparing monthly client reports, tracking contract renewal dates, and obtaining updated insurance certificates.
• Maintain the regional database.
• Attend and actively participate in staff or customer meetings, preparing meeting minutes for distribution.
• Code invoices in Yardi, prepare financial reports and provide monthly status reports generated from Yardi as required.
• Assist in monthly accounts receivable analysis, including monitoring rental arrears, preparing notifications, demand and default notices, and following up with tenants to ensure timely payment of monthly rent, as directed by the Property Manager.
• Record all metered utility usage every month.
• Assist with annual property tax reconciliation, complete annual billings, year-end reconciliation of operating costs, and resolve tenant operating cost disputes.
• assist with special projects, including the preparation of various consolidated reports and annual budgets.

Qualifications

• 1+ years experience in Administration.
• Willing to work in Richmond.

David Aplin & Associates Inc., operating as Aplin, and its associated brands, CompuStaff and Impact Recruitment, is an award-winning employment agency connecting diverse, top-tier talent with exceptional organizations across North America. We welcome applicants from all backgrounds and charge no fees to apply or engage with our recruiters. Our clients partner with us to help expand and diversify their teams. Please note that all applicants must be legally entitled to work in Canada, including holding any necessary work permits.

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