Posted 2 days ago
Maintenance Fee Specialist-Intellectual Property
@ Services OR LP/SEC
Montréal, Quebec
Overview
Norton Rose Fulbright Canada is hiring a Maintenance Fee Specialist for its Intellectual Property Group in Montréal. The role validates maintenance fee histories, files documents with the Canadian Intellectual Property Office, and tracks deadlines for clients. The posting states a hybrid arrangement with 4 office days per week and occasional work outside normal hours.
Responsibilities:
- Validate maintenance fee payment history and related data
- Prepare and file documents with the Canadian Intellectual Property Office
- Prepare foreign maintenance fee payment instructions
- Follow up daily on deadlines and manage them in the database
Requirements summary:
- College or university degree in secretarial studies or related field
- Written and spoken bilingualism
- Intellectual property experience an asset
- Strong Word and Outlook skills, basic Excel
Tools & skills
Source and dates
Employer career site / ATS feed · workday
- Employer posting date
- 2026-11-09
- First seen by our source
- 2026-11-10
- Source record updated
- 2026-11-10
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Administrative |
| Hours per week | 40 (estimated) |
| Schedule | day, evening |
| Travel | air: none · ground: none |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English, French |
| Education | College diploma (preferred), Bachelor’s degree (preferred) |
| Fields of study | Secretarial studies |
| Perks mentioned | Flexible hours, Retirement plan, Wellness, Paid training, Home office allowance |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Services OR LP/SEC
| Field | Value |
|---|---|
| Open jobs on Jobsy | 25 |
This position is in the office 4 days per week
The Team
Norton Rose Fulbright Canada is seeking a Specialist – Maintenance Fees for the Intellectual Property Group at its Montréal office.
The Role
· Validate the maintenance fee payment history and other relevant data from various sources
· Prepare and file necessary documents with the Canadian Intellectual Property Office
· Prepare and transmit instructions for the payment of maintenance fees in other countries
· Prepare correspondence and maintain contact with clients and associates (including reminders, estimates, etc.)
· Perform daily follow-up on deadlines and ensure they are met
· Enter and manage deadlines and other data in our database
· Keep detailed and organized records of all transactions and communications
· Other tasks that may be assigned
Desired Profile
· College or university degree in secretarial studies or another relevant field
· Bilingualism (written and spoken)
· Previous experience in intellectual property (an asset)
· Ability to work under pressure
· Strong sense of priorities
· High attention to detail
· Ability to interact with people
· Adaptability to changes
· Customer service orientation
· In-depth knowledge of Word and Outlook software
· Basic knowledge of Excel software
· Availability to work occasionally outside normal working hours
Why join our team:
- Hybrid work environment
- Retirement savings plan with employer contribution
- Benefit premiums paid by the firm
- Telemedicine services
- Wellness matters: Flexible health and wellness allowance that covers much more than gym memberships!
- Training and development programs based on your interests and needs
Ready to join a proactive and modern firm that provides an exceptional career experience in an inclusive and collaborative environment? Come join us!
As part of a global legal practice, Norton Rose Fulbright Canada embrace a culture of excellence and client service, but always with a focus on flexibility, respect, diversity and openness. We strive to create an equitable, inclusive environment where everyone can bring their whole self to work and realize their career potential.
To find out more about how we integrate diversity, equity and inclusion in everything we do please click Diversity, equity and inclusion | Canada | Global law firm | Norton Rose Fulbright.
If you require any reasonable adjustments during the recruiting process, please inform us in the recruitment application. We will contact you to further discuss your need.
Please note that applicants who receive an employment offer may be required during their employment with Norton Rose Fulbright to provide proof of vaccinations recommended from time to time by government or public health authorities. Norton Rose Fulbright has a duty to accommodate those who are unable to get vaccinated due to protected grounds. For applicants who require an accommodation, please contact us to discuss further.
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Please note that this job posting is being advertised to fill an existing vacancy.
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