Posted last month
Medical Office Assistant (MOA)
@ Rehoboth Clinic
Steinbach, Manitoba
Overview
Rehoboth Clinic is hiring a full-time Medical Office Assistant to support scheduling, patient records, billing and front-desk service in a multidisciplinary practice in Steinbach. The role reports to the Practice Manager and requires at least 3 years of clinic experience and an EMR system such as LibreMD.
Responsibilities:
- Manage patient appointments across multiple providers
- Maintain accurate, confidential patient records in LibreMD or a Canadian EMR
- Prepare patient charts and assist with Manitoba Health physician billing
- Process referrals, lab requisitions and prescription renewals
- Provide front-desk service and coordinate communication among care providers
Requirements summary:
- Minimum 3 years as a Medical Office Assistant in a clinic
- Valid Medical Office Assistant Certificate or equivalent training
- Experience with LibreMD or another Canadian EMR
- Familiarity with Manitoba Health billing is an asset
- Proficiency in Microsoft Office Suite
Tools & skills
Source and dates
Source type not verified · zoho
- Employer posting date
- 2026-10-03
- First seen by our source
- 2026-10-09
- Source record updated
- 2026-10-10
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Mid level |
| Department | Administrative |
| Experience | 3+ years |
| Hours per week | 40 (estimated) |
| Travel | air: none · ground: none |
| Work setting | Hospital or clinic, Office |
| Position | Sitting and standing |
| Physical demands | physical low · computer high |
| Licences & certifications | Medical Office Assistant Certificate |
| Education | Trade certificate (required) |
| Fields of study | Medical Office Assistant |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Rehoboth Clinic
| Field | Value |
|---|---|
| Open jobs on Jobsy | 11 |
Summary:
The Medical Office Assistant (MOA) at Rehoboth Medical Clinic plays a vital role in supporting the seamless operation of a patient-centred, multidisciplinary healthcare practice. Reporting to the Practice Manager, this position ensures efficient administrative and clinical workflows while delivering compassionate, high-quality care to patients across the Steinbach community and surrounding areas. The ideal candidate is a proactive, detail-oriented professional with a strong commitment to patient service and clinic excellence. By maintaining accurate records, managing scheduling, supporting billing processes, and contributing to a positive patient experience, the MOA helps uphold the clinic’s mission of accessible, reliable, and holistic healthcare. This role is essential to the clinic’s ability to serve patients effectively in a fast-paced, collaborative environment.
Responsibilities:
- Manage patient appointments, including scheduling, rescheduling, and confirming visits across multiple providers.
- Maintain accurate and confidential patient records using LibreMD EMR or equivalent Canadian EMR systems.
- Prepare patient charts for clinical visits, ensuring all documentation is complete and up to date.
- Assist with physician billing processes in compliance with Manitoba Health requirements.
- Process patient referrals, lab requisitions, and prescription renewals efficiently and accurately.
- Provide exceptional front-desk service, greeting patients warmly and addressing inquiries with professionalism and empathy.
- Coordinate communication between patients, physicians, nurses, and allied healthcare providers.
- Maintain clinic supply inventories and manage incoming correspondence and mail.
- Support the Practice Manager with administrative tasks, reporting, and special projects as needed.
- Adhere to all privacy regulations, including PIPEDA and PHIA, ensuring patient confidentiality at all times.
Requirements
- Minimum 3 years of experience as a Medical Office Assistant in a medical clinic setting.
- Valid Medical Office Assistant Certificate or equivalent formal training.
- Proven experience using LibreMD EMR or another Canadian EMR system.
- Familiarity with Manitoba Health physician billing procedures is an asset.
- Strong organizational and time management skills with the ability to multitask in a fast-paced environment.
- Excellent communication, interpersonal, and customer service skills.
- Proficient in Microsoft Office Suite and electronic documentation systems.
- High level of discretion, integrity, and commitment to patient confidentiality.
- Ability to work independently and as part of a collaborative healthcare team.
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