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First seen by our source: 3 hours ago

Office Administrator

@ Falcon Equipment

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Nanaimo, British Columbia

Full-time
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SIGNALS

Overview

Falcon Equipment is hiring a full-time Office Administrator for its Nanaimo Branch to coordinate office operations across both Vancouver Island branch locations and support the service and parts departments. The role requires strong organizational, communication and customer service skills, with a heavy equipment background preferred. The posting states competitive wages, benefits including RRSP/DPSP matching and LTD, and a requirement to lift up to 60 lbs.

Responsibilities:

  • Coordinate office operations, reception and supplies across two branches
  • Support service and parts departments with administrative tasks
  • Help ensure facilities and equipment meet safety requirements
  • Serve as key point of contact for communications and visitors

Requirements summary:

  • High school diploma or equivalent
  • Prior reception or office administration experience
  • Heavy equipment experience preferred
  • Strong MS Office and Outlook skills
  • Exceptional customer service and troubleshooting

Tools & skills

MS OfficeOutlook
Source and dates

Source type not verified · apify-linkedin

Employer posting date
Not provided
First seen by our source
2026-11-14
Source record updated
2026-11-14

These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.

Job details

SeniorityEntry level
DepartmentAdministrative
Hours per week40 (estimated)
Travelair: none · ground: none
Work settingOffice
PositionSitting and standing
Physical demandsphysical low · lift 60 lb · computer high
LanguagesEnglish
Licences & certificationsOccupational first aid ticket
EducationHigh school (required)
Perks mentionedGenerous paid time off, Retirement plan, Relocation assistance, Paid training

Summary and details written by AI from the posting; the employer’s posting is the authority.

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Falcon Equipment

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FieldValue
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Job description
Why join the Falcon family?!

  • Extremely competitive salaries
  • Amazing benefits packages
  • Relocation packages
  • Financial Health
  • RRSP matching
  • Flexibility
  • Job Security
  • Sustainable work
  • Growth opportunities

If you’re an experienced Office Administrator, Administrative Assistant, Office Coordinator, or Service Administrator with strong organizational, communication, and customer service skills, we want you to join Falcon Equipment’s Nanaimo Branch! This is an opportunity to be part of a supportive, professional team while enjoying the perfect balance of meaningful work and a scenic, laid-back island lifestyle. Imagine starting your day with ocean views, ending it with forest trails, and working with a team that values collaboration, relationships, and getting the job done right.

Job Duties & Responsibilities

  • Oversee Office Operations: Coordinate administrative activities, reception, office supplies, and day-to-day operations across both Vancouver Island branch locations.
  • Support Service & Parts Departments: Provide administrative support to service and parts teams to ensure smooth and efficient branch operations.
  • Maintain Safety & Compliance: Help ensure branch facilities, equipment, and assets meet company safety requirements and applicable health regulations.
  • Coordinate & Communicate: Serve as a key point of contact for office communications, coordinating activities and supporting the needs of branch employees and visitors.
  • All other duties as assigned.

Qualifications

  • High school diploma or equivalent required
  • Prior experience in a heavy equipment environment (preferred)
  • Prior experience in reception, office admin, or equivalent
  • Exceptional customer service and troubleshooting skills
  • Must be able to work in a fast paced environment with minimal supervision
  • Computer literacy, including working skills of MS Office and Outlook
  • Ability to work well under pressure and maintain a strong attention to detail
  • Able to deal with people tactfully and professionally at all times
  • Ability to analyze and interpret the needs of customers and offer appropriate options, solutions, and resolutions
  • Strong work ethic and positive team attitude
  • Weight handling of up to 60 lbs. required

About The Benefits

  • Competitive wage rates
  • 100% prescription coverage and paramedical coverage
  • 100% basic dental coverage
  • Long-term disability (LTD)
  • Paid sick days
  • Paid vacation available in the first year of employment
  • RRSP/DPSP plan with matching contribution by the company
  • Premiums if you hold a current occupational first aid ticket
  • Opportunities for training and development
  • Non-unionized environment
  • Apprenticeship program reimbursed by the companyFalcon Equipment is an equal opportunity employer.
  • We thank all interested applicants; however, only those under consideration and legally entitled to work in Canada shall be contacted.

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