Posted 22 days ago
Office Administrator
@ Randstad Canada
Burlington, Ontario
SIGNALS
Overview
Randstad Canada is hiring an Office Administrator in Burlington for a financial services and accounting firm, a full-time, fully in-office role Monday to Friday, 9:00 AM to 5:00 PM. The role runs daily administration, client document and database management, and supports accounting staff, at a salary of $50,000 to $60,000 per year. Candidates apply via [email protected] with a resume and reference number.
Pay:
$50,000–$60,000 a year
Responsibilities:
- Oversee daily office operations and administrative systems
- Manage the CCH iFirm portal and client database
- Follow up with clients on missing tax records and signatures
- Monitor project timelines to meet regulatory deadlines
- Screen and route calls, and manage general email inboxes
Requirements summary:
- 3 to 5 years of administrative experience, preferably in accounting
- High proficiency in Microsoft Excel, Word and Outlook
- Working knowledge of CCH iFirm, CCH TaxPrep or QuickBooks an asset
- Excellent written and verbal English communication
- Full availability to work 100% in-office, Monday to Friday
Tools & skills
Source and dates
Employer career site / ATS feed · careerpage
- Employer posting date
- 2026-10-16
- First seen by our source
- 2026-10-16
- Source record updated
- 2026-10-16
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Mid level |
| Department | Administrative |
| Experience | 3+ years |
| Hours per week | 40 |
| Schedule | day |
| Travel | air: none · ground: none |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Encouraged to apply | Women, Indigenous peoples, People with disabilities, Racialized people, 2SLGBTQ+ |
| Perks mentioned | Generous paid time off, Visa sponsorship, Free or discounted meals, Paid training |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Randstad Canada
Saved company profile
Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.
partner for talent.
Full company description
As the Canadian leader in recruitment and HR, and one of Canada’s best places to work, we have a uniquely human approach to work. We deliver HR innovation with human interaction at its core. At the unique intersection of technology and humanity, we deliver data-driven insights coupled with a people-first experience that is inherently human. Human Forward. Learn more at www.randstad.ca.
- LinkedIn followers
- 455,966
- People associated on LinkedIn
- 1,207
- Reported office locations
- 777 Bay Street, Suite 2000, PO Box 128, Toronto, ON M5G 2C8, CA
- 525 Avenue Viger Ouest, Suite 501, Montréal, Quebec H2Z 1G6, CA
- 4295 King St E, Suite 401, Kitchener, Ontario N2P 0C6, CA
- 311 6 Ave SW, Intact Place, East Tower, Suite 1640, Calgary, AB T2P 3H2, CA
- 6345 Dixie Rd, Suite 6, Mississauga, ON L5T 2E6, CA
- 244 Pall Mall St, Suite 400, London, ON N6A 5P6, CA
- 4 Cedar Pointe Dr, Unit D, Barrie, Ontario L4N 5R7, CA
- 2456 Queen St E, Unit 201, Brampton, Ontario L6S 5X9, CA
- 10 Stanley St, Suite 4A, Brantford, Ontario N3S 7N4, CA
- 7055 Boulevard Taschereau, Suite 100, Brossard, Quebec J4Z 1A7, CA
- 1100 Walkers Line, Suite 105, Burlington, Ontario L7N 2G3, CA
- 10655 Southport Rd SW, Suite 1200, Calgary, Alberta T2W 4Y1, CA
- 495 36 St NE, Suite 140, Calgary, Alberta T2A 6K3, CA
- 321 6 Ave SW, Suite W940 (West Tower), Calgary, Alberta T2P 0B2, CA
- 415 Hespeler Rd, Unit 3A, Cambridge, Ontario N1R 6J1, CA
- 6001 60 Ave, Delta, British Columbia V4K 4E2, CA
- 787 Rue St-Pierre, Suite 303, Drummondville, Quebec J2C 3X2, CA
- 10025 102A Ave NW, Suite 1902, Edmonton, Alberta T5J 2Z2, CA
- 2305 111 St NW, Edmonton, Alberta T6J 5E5, CA
- 5 Boulevard Mountain, Granby, Quebec J2G 9M5, CA
- 450 Speedvale Ave W, Unit 103, Guelph, Ontario N1H 7Y6, CA
- 1809 Barrington St, CIBC Building, Unit 501, Halifax, Nova Scotia B3J 3K8, CA
- 275 James St N, Unit 2, Hamilton, Ontario L8R 2L4, CA
- 7655 Boulevard Newman, Suite 75, Montreal, Quebec H8N 1X7, CA
- 2530 Boulevard Daniel-Johnson, Laval, Quebec H7T 2R3, CA
- 2528 Boulevard Daniel-Johnson, Laval, Quebec H7T 2R3, CA
- 5410 Boulevard Guillaume-Couture, Suite 84, Lévis, Quebec G6V 4Z2, CA
- 460 Rue St-Charles O, Suite A, Longueuil, Quebec J4Z 1A7, CA
- 80 Tiverton Ct, Suite 400, Markham, Ontario L3R 0G4, CA
- 7357 Woodbine Ave, Suite 2, Markham, Ontario L3R 1A7, CA
- 4080 Confederation Pkwy, Suite 501, Mississauga, Ontario L5B 0G1, CA
- 6345 Dixie Rd, Suite 6, Mississauga, Ontario L5T 2E6, CA
- 809 Columbia St, New Westminster, British Columbia V3M 1B9, CA
- 20 York Mills Rd, Unit 208, Toronto, Ontario M2P 2C2, CA
- 1600 Carling Ave, Suite 410, Ottawa, Ontario K1Z 1G3, CA
- 2222 Carling Ave, Suite 2, Ottawa, Ontario K2A 1H3, CA
- 4810 Boul Saint-Jean, Montréal, Quebec H9H 4B2, CA
- 755 Boulevard Saint-Jean, Suite 130, Pointe-Claire, Quebec H9R 5M9, CA
- 815 Boulevard Lebourgneuf, Suite 201, Québec, Québec G2J 0C1, CA
- 2010 11th Ave, 7th Floor, Regina, Saskatchewan S4P 0J3, CA
- 208 Boulevard du Curé-Labelle, Sainte-Thérèse, Quebec J7E 2X7, CA
- 3500 Boulevard de la Côte-Vertu, Suite 175, Saint-Laurent, Quebec H4R 2X7, CA
- 6335 Rue Jean-Talon Est, Saint-Léonard, Quebec H1S 3E7, CA
- 310 Wall St, Saskatoon, Saskatchewan S7K 1N7, CA
- 124 Rue Wellington Nord, Suite 300, Sherbrooke, Quebec J1H 5X8, CA
- 701 W Georgia St, Suite 200, Vancouver, British Columbia V7Y 1C6, CA
- 730 View St, Suite 420, Victoria, British Columbia V8W 3Y7, CA
- 100 Regina St S, Suite 140, Waterloo, Ontario N2J 4P9, CA
- 114 Dundas St E, Unit 103, Whitby, Ontario L1N 2H7, CA
- 245 Portage Ave, Winnipeg, Manitoba, CA
- 1 Lombard Pl, Suite 1535, Winnipeg, Manitoba R3B 0X3, CA
- 386 Boulevard Charest E, Quebec, QC G1K 3H4, CA
- Other recorded names
- Randstad Canada
- Specialties
- HR Consulting
- IT Recruitment
- Engineering Recruitment
- Staffing and HR
- HR Services
- Recruitment
- HR Outsourcing
- Temporary Hiring
- Permanent Hiring
- Recruiting
- Permanent Jobs
- Temp Jobs
- Hiring Strategy
- Human Resources
- Staffing
- Finding Jobs
- Employer Branding
- Jobs
- and Contract Jobs
- Profile identifies a recruitment agency
- Yes
As the Canadian leader in recruitment and HR, and one of Canada’s best places to work, we have a uniquely human approach to work. We deliver HR innovation with human interaction at its core. At the unique intersection of technology and humanity, we deliver data-driven insights coupled with a people-first experience that is inherently human. Human Forward. Learn more at www.randstad.ca.
| Field | Value |
|---|---|
| Industry | Staffing and Recruiting |
| Company size | 501-1,000 employees |
| Headquarters | Toronto, ON |
| Organization type | Public Company |
| Year founded | 1997 |
| Specialties | HR ConsultingIT RecruitmentEngineering RecruitmentStaffing and HRHR ServicesRecruitmentHR OutsourcingTemporary HiringPermanent HiringRecruiting |
| Open jobs on Jobsy | 9,437 |
| View page |
Job description
Office Administrator - Burlington
Are you a highly organized, proactive Office Administrator looking to advance your career in business administration within a close knit team in a financial services environment? We are actively seeking an energetic, detail-driven Office Administrator to join a thriving accounting and financial services firm in Burlington. In this critical, full-time, in-office role, you will serve as the operational hub of the practice, maintaining smooth administrative processes, coordinating workflow schedules, and supporting accounting staff. As a key contributor within the business administration team, your expertise will directly impact team productivity, client satisfaction, and overall daily operational excellence.
As an Office Administrator, your daily responsibilities will offer great variety, engagement, and hands-on operations. You will manage central database systems and client portals, oversee physical and digital tax document management, schedule appointments, and ensure crucial tax returns move seamlessly from intake to e-filing. You will also play a vital role in client communication, proactively following up on outstanding information and resolving administrative bottlenecks. If you possess a strong administrative foundation, thrive in a collaborative office culture, and are eager to contribute to a structured, professional business administration setting, this Office Administrator position presents an outstanding opportunity for professional growth and stability.
If you see yourself in this role and want to learn more about this opportunity then please apply to this job posting and reach out directly to [email protected] with your most updated resume, the job posting’s reference number, and a brief synopsis of why you feel you would be a great fit for the role.
Advantages
• Competitive annual salary between $50,000 and $60,000 annually.
• Annual salary reviews every January, merit increase to reward dedication and performance.
• Predictable, stable full-time hours (Monday to Friday, 9:00 AM to 5:00 PM), encouraging healthy work-life balance and schedule consistency.
• Two weeks of paid vacation time to allow for rest, personal time, and life balance throughout the year.
• Engaging and inclusive team environment with firm-sponsored lunches, social events, team celebrations, and outings.
• Hands-on direct training provided on-site by experienced accounting and administrative professionals.
• Excellent opportunity to broaden professional exposure within business administration and the accounting sector.
Responsibilities
• Oversee all daily office operations, maintaining efficient administrative systems and streamlined workflows across the firm.
• Provide high-level administrative support to senior leadership and managers, including calendar management, appointment scheduling, and task tracking.
• Manage and maintain the CCH iFirm Tax Prep portal and client database, accurately categorizing, uploading, and routing client documents and statements.
• Proactively contact clients to follow up on missing tax records, signatures, and essential financial documentation required for project completion.
• Monitor project timelines and workflow bottlenecks to ensure all tax returns, financial statements, and client deliverables meet strict regulatory deadlines.
• Manage central phone systems, screening and routing incoming calls with professionalism, efficiency, and excellent customer service.
• Maintain general email inboxes, sorting alerts, printing incoming documents, and distributing inquiries to the appropriate team members.
• Prepare, update, and organize detailed administrative spreadsheets and records using advanced features in Microsoft Excel and Word.
• Provide supplemental support for basic bookkeeping, data entry, and client file preparation when administrative peak periods arise.
• Coordinate physical office management, including filing systems, supply ordering, mail distribution, and overall workspace maintenance.
Qualifications
• 3 to 5 years of solid experience as an Office Administrator, office coordinator, or administrative assistant, preferably within an accounting firm or professional services environment.
• High proficiency in Microsoft Office applications, specifically Microsoft Excel, Word, and Outlook, with strong spreadsheet and data entry capabilities.
• Working knowledge or practical familiarity with specialized database software such as CCH iFirm, CCH TaxPrep, or QuickBooks is considered a strong asset.
• Excellent written and verbal English communication skills, with a professional phone manner and strong client-interfacing abilities.
• Exceptional organizational, multi-tasking, and time-management skills, with a proven ability to prioritize workloads and meet tight deadlines.
• Proactive problem-solving abilities and an out-of-the-box mindset to resolve administrative delays and streamline business administration workflows.
• Meticulous attention to detail and accuracy when handling confidential client records and financial data.
• Full availability to work 100% in-office in a full-time capacity (Monday to Friday, 9:00 AM – 5:00 PM).
Summary
If you see yourself in this role and want to learn more about this opportunity then please apply to this job posting and reach out directly to [email protected] with your most updated resume, the job posting’s reference number, and a brief synopsis of why you feel you would be a great fit for the role.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [email protected] to ensure their ability to fully participate in the interview process.
This posting is for existing and upcoming vacancies.
Are you a highly organized, proactive Office Administrator looking to advance your career in business administration within a close knit team in a financial services environment? We are actively seeking an energetic, detail-driven Office Administrator to join a thriving accounting and financial services firm in Burlington. In this critical, full-time, in-office role, you will serve as the operational hub of the practice, maintaining smooth administrative processes, coordinating workflow schedules, and supporting accounting staff. As a key contributor within the business administration team, your expertise will directly impact team productivity, client satisfaction, and overall daily operational excellence.
As an Office Administrator, your daily responsibilities will offer great variety, engagement, and hands-on operations. You will manage central database systems and client portals, oversee physical and digital tax document management, schedule appointments, and ensure crucial tax returns move seamlessly from intake to e-filing. You will also play a vital role in client communication, proactively following up on outstanding information and resolving administrative bottlenecks. If you possess a strong administrative foundation, thrive in a collaborative office culture, and are eager to contribute to a structured, professional business administration setting, this Office Administrator position presents an outstanding opportunity for professional growth and stability.
If you see yourself in this role and want to learn more about this opportunity then please apply to this job posting and reach out directly to [email protected] with your most updated resume, the job posting’s reference number, and a brief synopsis of why you feel you would be a great fit for the role.
Advantages
• Competitive annual salary between $50,000 and $60,000 annually.
• Annual salary reviews every January, merit increase to reward dedication and performance.
• Predictable, stable full-time hours (Monday to Friday, 9:00 AM to 5:00 PM), encouraging healthy work-life balance and schedule consistency.
• Two weeks of paid vacation time to allow for rest, personal time, and life balance throughout the year.
• Engaging and inclusive team environment with firm-sponsored lunches, social events, team celebrations, and outings.
• Hands-on direct training provided on-site by experienced accounting and administrative professionals.
• Excellent opportunity to broaden professional exposure within business administration and the accounting sector.
Responsibilities
• Oversee all daily office operations, maintaining efficient administrative systems and streamlined workflows across the firm.
• Provide high-level administrative support to senior leadership and managers, including calendar management, appointment scheduling, and task tracking.
• Manage and maintain the CCH iFirm Tax Prep portal and client database, accurately categorizing, uploading, and routing client documents and statements.
• Proactively contact clients to follow up on missing tax records, signatures, and essential financial documentation required for project completion.
• Monitor project timelines and workflow bottlenecks to ensure all tax returns, financial statements, and client deliverables meet strict regulatory deadlines.
• Manage central phone systems, screening and routing incoming calls with professionalism, efficiency, and excellent customer service.
• Maintain general email inboxes, sorting alerts, printing incoming documents, and distributing inquiries to the appropriate team members.
• Prepare, update, and organize detailed administrative spreadsheets and records using advanced features in Microsoft Excel and Word.
• Provide supplemental support for basic bookkeeping, data entry, and client file preparation when administrative peak periods arise.
• Coordinate physical office management, including filing systems, supply ordering, mail distribution, and overall workspace maintenance.
Qualifications
• 3 to 5 years of solid experience as an Office Administrator, office coordinator, or administrative assistant, preferably within an accounting firm or professional services environment.
• High proficiency in Microsoft Office applications, specifically Microsoft Excel, Word, and Outlook, with strong spreadsheet and data entry capabilities.
• Working knowledge or practical familiarity with specialized database software such as CCH iFirm, CCH TaxPrep, or QuickBooks is considered a strong asset.
• Excellent written and verbal English communication skills, with a professional phone manner and strong client-interfacing abilities.
• Exceptional organizational, multi-tasking, and time-management skills, with a proven ability to prioritize workloads and meet tight deadlines.
• Proactive problem-solving abilities and an out-of-the-box mindset to resolve administrative delays and streamline business administration workflows.
• Meticulous attention to detail and accuracy when handling confidential client records and financial data.
• Full availability to work 100% in-office in a full-time capacity (Monday to Friday, 9:00 AM – 5:00 PM).
Summary
If you see yourself in this role and want to learn more about this opportunity then please apply to this job posting and reach out directly to [email protected] with your most updated resume, the job posting’s reference number, and a brief synopsis of why you feel you would be a great fit for the role.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [email protected] to ensure their ability to fully participate in the interview process.
This posting is for existing and upcoming vacancies.
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