Posted 1 hour ago
Operations Administrator
@ FPS Food Process Solutions
Richmond, British Columbia
Overview
FPS Food Process Solutions is hiring an Operations Administrator to support the Modification, Service, and Field Controls Teams. The role coordinates order processing, invoicing, travel arrangements, and expense administration while keeping accurate records and communicating with customers and internal stakeholders.
Responsibilities:
- Coordinate modification orders, invoicing, and shipping
- Prepare invoices and follow up on payments
- Arrange business travel and process expense claims
- Manage staff credentials and training enrolment
- Perform routine safety administrative tasks
Requirements summary:
- 2-3 years administrative or operations experience
- Post-secondary education in business administration preferred
- Strong organizational and communication skills
- Proficiency in Microsoft Office, especially Excel
- Cantonese or Mandarin is an asset
Tools & skills
Source and dates
Source type not verified · applicantstack
- Employer posting date
- 2026-11-13
- First seen by our source
- 2026-11-13
- Source record updated
- 2026-11-13
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Administrative |
| Experience | 2+ years |
| Travel | air: minimal |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Education | College diploma (preferred) |
| Fields of study | Business Administration, Office Administration |
Summary and details written by AI from the posting; the employer’s posting is the authority.
FPS Food Process Solutions
Saved company profile
Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.
Global leader in turn-key food processing solutions
Full company description
FPS Food Process Solutions is a global leader in turn-key food processing solutions, serving customers across six continents. We provide innovative systems to ensure the highest efficiencies and to meet the most stringent sanitary demands. These factors transform into superior food quality, lowered total cost of ownership, and maximized profits. Founded in 2010, FPS employs over 1,000 professionals worldwide and operates more than 1,280,000 ft² (119,000 m²) of space across 23 locations, including its Canadian headquarters, manufacturing facilities, and international sales offices. Through our subsidiaries and strategic partnerships, FPS delivers comprehensive, end-to-end processing solutions—providing a true “one-stop shop” for food processors around the world. We solve food processing’s toughest challenges. We ensure our customers’ products are managed through every step of the production process. Designed to seamlessly integrate, from raw receiving to frying to freezing to packaging, FPS is with you every step of the way.
- LinkedIn followers
- 6,411
- People associated on LinkedIn
- 277
- Reported office locations
- Suite 110, 13911 Wireless Way, Richmond, BRITISH COLUMBIA V6V 3B9, CA
- Other recorded names
- FPS Food Process Solutions Corporation
- Specialties
- IQF Tunnel Freezers
- Spiral Immersion System (SIS)
- CF / VRM Freezers
- Impingement Tunnels
- French Fry Tunnels
- Spiral Freezers
- Spiral Chillers
- Food Processing
- End-to-End Solutions
- Full Line Solutions
- French Fry Fryers
- Specialty Fryers
- Blanchers
- Pulsed Electric Field (PEF)
- Coaters
- French Fry Tunnels
- and Batter Systems
- Profile identifies a recruitment agency
- No
FPS Food Process Solutions is a global leader in turn-key food processing solutions, serving customers across six continents. We provide innovative systems to ensure the highest efficiencies and to meet the most stringent sanitary demands. These factors transform into superior food quality, lowered total cost of ownership, and maximized profits. Founded in 2010, FPS employs over 1,000 professionals worldwide and…
| Field | Value |
|---|---|
| Industry | Industrial Machinery Manufacturing |
| Company size | 1,001-5,000 employees |
| Headquarters | Richmond, BRITISH COLUMBIA |
| Organization type | Privately Held |
| Year founded | 2010 |
| Specialties | IQF Tunnel FreezersSpiral Immersion System (SIS)CF / VRM FreezersImpingement TunnelsFrench Fry TunnelsSpiral FreezersSpiral ChillersFood ProcessingEnd-to-End SolutionsFull Line Solutions |
| Open jobs on Jobsy | 26 |
| View page |
We are seeking a detail-oriented Operations Administrator to provide administrative and operational support to the Modification, Service, and Field Controls Teams. This role is responsible for coordinating order processing, invoicing, travel arrangements, and expense administration, while maintaining accurate records and facilitating effective communication with customers and internal stakeholders to support smooth day-to-day operations.
Key Responsibilities
1. Order & Customer Coordination
- Coordinate modification orders, including order scheduling, processing, tracking, shipping, and invoicing.
- Communicate with customers to promote modification project sales, respond to inquiries, and provide regular project updates.
- Liaise with internal teams to coordinate order execution and ensure timely delivery.
- Prepare invoices and submit them for approval, follow up on payments, and maintain accurate payment records.
- Support the Accounts Receivable Department in monitoring and following up on outstanding receivables.
- Coordinate the procurement, inventory, and distribution of office supplies and Personal Protective Equipment (PPE).
- Provide general administrative support to the Modification Team, Service Team, and Field Controls Team.
- Arrange business travel for team members, including flights, hotel accommodations, transportation, and other travel requirements.
- Coordinate work visa applications and related documentation, and prepare supporting documents such as customs letters.
- Manage staff credentials, including technical certifications, operating permits, renewal tracking, and training enrolment.
- Administer petty cash, meal allowances, and mileage claims.
- Process, review, and track employee expense reports submitted by local and overseas team members.
- Reconcile corporate credit card statements against supporting receipts and verify expense claims for accuracy and completeness.
- Perform routine safety-related administrative tasks and maintain relevant records on a daily, weekly, and monthly basis.
- Carry out other administrative duties and ad-hoc projects as assigned.
- Post-secondary education in Business Administration, Office Administration, or a related field preferred.
- 2–3 years of relevant administrative, operations coordination, or customer service experience.
- Experience in order coordination, invoicing, travel arrangements, or expense administration is an asset.
- Strong organizational, communication, and multitasking skills, with attention to detail and accuracy.
- Customer-oriented, proactive, and able to work independently and collaboratively.
- Strong written and verbal communication skills in English; proficiency in Cantonese and/or Mandarin is an asset.
- Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
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