Payroll & Benefits Specialist

Overview

Hexagon’s Autonomous Solutions division is looking for an experienced Payroll & Benefits Specialist to join our People & Culture team in Calgary, Alberta. As the Payroll & Benefits Specialist, you will be responsible for accurate, timely and compliant administration of payroll and employee benefit programs for our Canadian workforce.

This role manages the day-to-day payroll cycle, statutory deductions and remittances, year-end activities, benefits enrolment and employee inquiries. Working closely with People & Culture, Finance, managers, and benefit vendors, the Specialist ensures that payroll and benefits services are delivered accurately, consistently, and with a strong employee-service focus.

The successful candidate will bring strong Canadian payroll knowledge, exceptional attention to detail, sound judgment, and the ability to identify and resolve issues before they affect employees or payroll deadlines.

The Location: This position is based in Calgary, Alberta.

The Company: From microns to Mars, Hexagon technology advances everything from manufacturing and construction to aerospace, agriculture, and mining, ensuring productivity, quality, safety, and sustainability. Hexagon’s Autonomous Solutions Business Area focuses on high-precision positioning, sensor fusion and perception solutions, bridging measurement and autonomy to help customers overcome challenges in positioning, navigation, and timing in the most complex environments.

Responsibilities

As Payroll & Benefits Specialist, you will be responsible to:

• Process full-cycle payroll for Canadian salaried and hourly employees, ensuring employees are paid accurately and on time.
• Review and process new hires, terminations, compensation changes, bonuses, overtime, leaves, vacation payments, taxable benefits, and payroll deductions.
• Validate payroll reports, investigate discrepancies, and complete required corrections or off-cycle payments.
• Prepare Records of Employment, statutory remittances, payroll reconciliations, and year-end reporting, including T4s and applicable provincial filings.
• Administer employee benefit programs, including enrolments, changes, terminations, disability coverage, spending accounts, and retirement savings plans.
• Reconcile benefit deductions, employer contributions, carrier invoices, and payroll-related general ledger information.
• Respond to employee and manager questions regarding pay, deductions, taxes, benefits, and plan eligibility.
• Ensure accurate, confidential, and audit-ready payroll and benefits records.
• Partner with P&C, Finance, payroll providers, and benefit vendors to resolve issues and improve processes.
• Maintain procedures, payroll calendars, controls, and process documentation.

Qualifications

Must have:

• Post-secondary education in payroll, accounting, finance or related field
• 8+ years of Canadian payroll and benefits administration experience including administering in multiple provinces including Alberta and Ontario
• Strong knowledge of Canadian payroll legislation, statutory deductions, remittances, Records of employment, and year-end reporting
• Strong knowledge of payroll accounting principles, including payroll reconciliations, journal entries, general ledger postings, and reporting of payroll transactions in accordance with internal controls
• Experience with payroll reconciliations and benefit administration
• Advanced experience with Microsoft suite of tools including Microsoft Excel

Key success factors:

• Displays a high level of integrity and the demonstrated ability to handle sensitive and confidential information in a professional manner
• Known for completing responsibilities thoroughly, accurately and timely
• Able to handle multiple tasks concurrently and prioritize workload effectively
• Demonstrates strong problem-solving abilities
• Possesses a strong customer service mindset

Nice to have:

• Good working knowledge of ADP is considered an asset
• Experience administering payroll in additional provinces such as BC, Quebec and NB
• Payroll certification

Not sure if you meet all the qualifications for this role? Let us decide! At Hexagon, we are committed to a diverse and inclusive work environment. If you’re excited about the opportunities this role could bring, we encourage you to apply. If you have any questions about the role or our company, please email our team at [email protected] and we will be pleased to follow up with you. Please do not send cover letters or resumes to this address.