Payroll Specialist

Payroll Specialist

Ref: 1127540

$80,000–$85,000 + Bonus

Mississauga | Hybrid

Ref: 1127540

Your new company

Our client is a well-established global organization providing technology, software and document/workflow solutions to businesses across Canada. Based at its Canadian headquarters in Mississauga, the organization offers the stability and resources of an international business while maintaining a collaborative, relatively flat and entrepreneurial working environment. As the Canadian business continues to evolve, they are looking to add an experienced Payroll Specialist to their HR team.

Your New Role

Reporting to the Senior Director, Human Resources, you will take ownership of the Canadian payroll function, processing full-cycle, bi-weekly payroll for approximately 180 employees across Ontario, Quebec, Manitoba and British Columbia.

The employee population includes hourly, salaried, commissioned and executive employees, making this a varied payroll environment.

This is broader than a traditional payroll-processing role. Your responsibilities will include:

• Managing full-cycle, multi-provincial Canadian payroll
• Calculating commissions, bonuses, termination pay and statutory deductions
• Benefits and taxable benefits administration
• RRSP administration and bi-weekly contribution uploads
• Managing vacation, time-off and leave administration
• Payroll register and bank reconciliations
• Preparing and reconciling ROEs
• Supporting year-end payroll, including T4s, T4As and RL-1s
• Preparing month-end payroll reports, accruals and journal entries
• Maintaining payroll controls and audit-ready documentation
• Supporting internal and external payroll audits
• Producing regular and ad-hoc payroll/workforce reporting
• Supporting employees with ADP Time & Attendance
• Ensuring compliance with Canadian payroll legislation
• Identifying opportunities to improve and automate payroll processes

The organization currently uses ADP Workforce Now, and there is an opportunity to bring new ideas around automation, Excel and AI-enabled tools.

What You’ll Need to Succeed

To be successful in this position, you will ideally have:

• PCP designation through the National Payroll Institute
• 5+ years of progressive payroll experience
• Strong full-cycle Canadian payroll experience
• Experience with multi-provincial payroll, ideally including Ontario, Quebec, Manitoba and British Columbia
• Experience calculating and processing commissions and bonuses
• Hands-on benefits administration experience
• Strong knowledge of Canadian payroll legislation and statutory requirements
• Experience with ADP Workforce Now strongly preferred
• Strong Excel skills
• Experience with payroll reporting, month-end activities and journal entries
• Strong attention to detail and the confidence to take ownership of a payroll function
• An interest in strengthening controls, automation and process improvement
• Bilingual English/French capabilities would be an asset

You will suit the culture particularly well if you are personable, positive, comfortable working across departments and confident bringing forward new ideas.

What you’ll get in return

You will receive a base salary of $80,000–$85,000, plus a discretionary company-performance bonus and a comprehensive benefits package.

Additional benefits include:

• Company RRSP matching following one year of service, with employer contributions increasing based on tenure
• Comprehensive benefits
• Employee discounts and additional workplace perks
• Annual performance reviews
• Hybrid working, with up to five work-from-home days per month
• Standard hours of approximately 9:00 a.m.–5:00 p.m., 35 hours per week
• The opportunity for the position to grow in both seniority and breadth of responsibility over time

What you need to do now

If you meet all the requirements for this role, please apply quoting reference number: 1127540. Thank you in advance for your interest.

This posting is for an existing vacancy with the organization.

AI may be used to screen, assess or select applicants for the position.

#LI-DNI
#1127540 - Alistair Houghton