Posted 25 days ago
Program Coordinator (1 Year Contract)
@ Bayshore HealthCare Ltd.
Mississauga, Ontario
Overview
Bayshore HealthCare Ltd. is hiring a Program Coordinator on a one-year contract to support government-funded programs, Operational Excellence initiatives and branch operations in its Home Care Solutions Division. The role is hybrid, two days per week at NSC or in a branch, and requires a valid driver's licence and access to a car for branch travel.
Responsibilities:
- Administer government-funded programs, including Skills Development Fund
- Coordinate Operational Excellence projects, timelines and deliverables
- Maintain project trackers, action logs, risks and issues
- Prepare agendas, materials and minutes for stakeholders
- Prepare funder reports and portal updates
Requirements summary:
- 1-2 years of scheduling, communications or administrative experience
- Working knowledge of Procura and/or AlayaCare
- Post-secondary diploma or degree in business, communication or operations
- Strong communication and team skills
- Proficiency in Microsoft Office and scheduling systems
Tools & skills
Source and dates
Employer career site / ATS feed · taleo
- Employer posting date
- 2026-10-12
- First seen by our source
- 2026-10-13
- Source record updated
- 2026-10-20
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Administrative |
| Experience | 1+ years |
| Travel | air: none · ground: moderate |
| Work setting | Office, Client sites |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Driver’s licence | required, own vehicle |
| Education | College diploma (preferred) |
| Fields of study | Business administration, Communication, Operations management |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Bayshore HealthCare Ltd.
Saved company profile
Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.
Full company description
At Bayshore, we believe in creating special moments for our clients each and every day, whether at the bedside, on the phone or in the clinic. These moments touch the lives of our clients and our employees, and they guide the way we run our business. These moments inspire, change and encourage us. They are what we call the Bayshore difference. Bayshore HealthCare is one of the country’s leading providers of home and community health care services and is a Canadian-owned company. With over 100 locations across the country, including home care offices, pharmacies and infusion clinics, Bayshore has more than 13,000 staff members and provides care to over 350,000 clients. We are dedicated to enhancing the quality of life, dignity and independence of all Canadians, by providing customized care plans and solutions that allow clients to remain in the comfort of their own home. See what some of our clients have to say about their experience with Bayshore. We have been a recipient of Canada’s Best Managed Companies award since 2006. Chez Bayshore, nous croyons en la création de moments spéciaux pour nos clients, chaque jour, que ce soit à leur chevet, au téléphone ou dans une clinique. Nous cherchons à améliorer la qualité de vie, la dignité et l’autonomie de tous les Canadiens, en fournissant des plans de soins personnalisés et des solutions qui permettent à nos clients de rester dans le confort de leur propre foyer. Bayshore, une entreprise exclusivement canadienne, est l’un des plus importants fournisseurs de services de santé à domicile et en milieu communautaire au Canada. Avec plus de 100 établissements à travers le pays, y compris des succursales dédiées à la prestation de soins à domicile, des pharmacies et des cliniques de perfusion, Bayshore compte au-delà de 13 000 employés et prodigue des soins à plus de 350 000 clients. AP-2000672
- LinkedIn followers
- 107,115
- People associated on LinkedIn
- 5,807
- Reported office locations
- 2101 Hadwen Rd., Mississauga, Ontario L5K 2L3, CA
- Business categories
- Health Care
- Other recorded names
- Bayshore
- Bayshore HealthCare
- Bayshore Medical Personnel
- Specialties
- Home & Community Care
- Home Health Care
- Pharmaceutical Support Services
- Infusion and Injection Services
- Clinical Trials Support
- Insurer and Employer Programs
- Government Funded Care Solutions
- Therapy & Rehab
- Staffing
- Soins à domicile et en milieu communautaire
- Soins à domicile
- Services de soutien pharmaceutique
- Services de perfusion et d’injection
- Soutien aux études cliniques
- Programmes pour assureurs et employeurs
- Solutions de soins financées par le gouvernement
- Thérapies et réadaptation
- and Dotation en personnel
- Profile identifies a recruitment agency
- No
- Reported total investment
- 0
Currency and observation date were not supplied; this is not a current valuation or a funding round.
At Bayshore, we believe in creating special moments for our clients each and every day, whether at the bedside, on the phone or in the clinic. These moments touch the lives of our clients and our employees, and they guide the way we run our business. These moments inspire, change and encourage us. They are what we call the Bayshore difference. Bayshore HealthCare is one of the country’s leading providers of home…
| Field | Value |
|---|---|
| Industry | Hospitals and Health Care |
| Company size | 10,001+ employees |
| Headquarters | Mississauga, Ontario |
| Organization type | Privately Held |
| Specialties | Home & Community CareHome Health CarePharmaceutical Support ServicesInfusion and Injection ServicesClinical Trials SupportInsurer and Employer ProgramsGovernment Funded Care SolutionsTherapy & RehabStaffingSoins à domicile et en milieu communautaire |
| Open jobs on Jobsy | 448 |
| View page |
The Program Coordinator, under the direction of the Senior Manager, Operational Excellence, contributes to the overall success of the Home Care Solutions Division by providing the administrative coordination of government funded programs, administrative support to operational excellence initiatives, continuous improvement programs, and cross‑functional operational projects, as well as BHCS branch operations as required.
This role is integral to ensure that operational initiatives are planned, tracked, and executed effectively, and that deliverables align with the Division’s Annual Plan, funder requirements and internal priorities and policies are met. The Operational Excellence Coordinator works closely with Operational Excellence, Operations Leadership, Learning & Development, Transformation, and branch stakeholders to support process improvement, change initiatives, and operational readiness across the organization.
The ideal candidate is highly organized, detail‑oriented, and collaborative, with a strong interest in operations, continuous improvement, and project delivery within a fast‑paced healthcare environment.
This is a hybrid position working 2 days per week at NSC or in a branch.
DUTIES AND RESPONSIBILITIES
Program Coordination & Operational Support
· Administrative support to government‑funded and operational programs with primary focus on Skills Development Fund (SDF), and flexibility to support additional programs as the operations portfolio evolves, inclusive of the Return of Service (ROS), CCPN, & PSW Training Fund.
· Provide coordination and administrative support to Operational Excellence projects and initiatives, including planning activities, tracking timelines, managing documentation, portal entries (Ministry), and monitoring deliverables across multiple concurrent workstreams.
· Provide administrative support to the National Director, Branch & Central Operations & Community Partnership and the Regional Directors, as required
· Maintain project trackers, action logs, risks, and issue registers, and support follow-up on outstanding actions.
· Support coordination activities in the branches as required. For time to time, may be required to schedule in branches to cover urgent situations.
Continuous Improvement & Process Optimization
· Assist in identifying operational efficiencies and improvement opportunities as with the government funded programs and internal applications.
· Support change management activities including communications, training materials, and readiness activities.
Stakeholder & Communication Support
· Coordinate consistent messaging, deliverables, and incoming action items across [PS1.1]Operations, Learning & Development, Transformation, and branch teams.
· Prepare meeting agendas, materials, minutes, and follow-up actions as necessary to assist the BHCS stakeholders with a primary focus on the Central Ops team.
· Be a champion for change within the Operations Excellence Team and within the branch network
Reporting, Documentation & Governance
· Prepare and maintain funding Operations Excellence documentation, reports, and summaries.
· Support funder reporting requirements, portal updates and dashboard inputs and maintain standardized templates and tools.
Other Responsibilities
• Must be willing to travel to branches as required, including having a valid driver’s license and access to a car is required.
• Participate in ongoing internal and/or external continuing education activities.
• Adhere to Bayshore Policies and Procedures.
• Participate in quality activities and continuous improvement initiatives in keeping with the company's Quality Management System.
• Participate in proactive Health & Safety activities while performing all duties, with a responsibility to notify immediate Supervisor of any Health & Safety risks or concerns.
• Maintains confidentiality of client and corporate information in accordance with Bayshore policies
• Complete other tasks as requested.
REPORTING RELATIONSHIP:
The Program Coordinator reports to the Senior Manager, Operational Excellence.
Education
• Post Secondary degree, diploma/certificate in business administration, communication or operations management
• Demonstration of learning and growth mindset through continuous education.
Experience
· A minimum of 1-2 years' experience in scheduling, communications, or in an administrative role.
· Experience supporting operational or process improvement projects is preferred
· Healthcare, preferably home care, or regulated service environment experience is an asset.
· A working knowledge of Procura and/or AlayaCare with coordination and scheduling knowledge is required.
· Strong communication skills
· Ability to work as a team player
· Knowledge of various IT systems including Suite of MS products[PS2.1][PS2.2] (teams, excel, PowerPoint, Word etc. Request Intake & Work Management Systems, Operational & Scheduling Systems (Procura, AlayaCare).
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