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Posted 4 months ago

Project Administrator (Future Opportunity)

@ BGIS

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Ottawa, ON · Toronto, ON

$47k–$59k/yrFull-time1+ years experience
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SIGNALS

Overview

BGIS is hiring a Project Administrator to maintain project documentation, complete project set-up, and handle financial and administrative close-out. The role involves tracking project progress, managing purchase orders and invoice reconciliation, and preparing reports for Project Managers. The position is regular full-time with a salary of $47,118 to $58,897 per year.

Pay:

$47,118–$58,897 a year

Responsibilities:

  • Set up projects and maintain project documentation
  • Monitor project progress and prepare status reports
  • Execute purchase orders and reconcile invoices
  • Prepare project reports on progress, costs and KPIs
  • Execute project close-out and reconcile expenses

Requirements summary:

  • Community college diploma
  • 1 to 3 years of project or administrative experience
  • Strong administrative and organizational skills
  • Proficiency in MS Project, Excel and Outlook
  • Strong attention to detail and data accuracy
  • Interest in pursuing PMI accreditation

Tools & skills

MS ProjectMS ExcelMS Outlook
Source and dates

Employer career site / ATS feed · oraclecloud

Employer posting date
2026-07-23
First seen by our source
2026-10-08
Source record updated
2026-10-16

These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.

Job details

SeniorityEntry level
DepartmentAdministrative
Experience1+ years
Hours per week40 (estimated)
Work settingOffice
PositionMostly sitting
Physical demandsphysical low · computer high
LanguagesEnglish
EducationCollege diploma (required)

Summary and details written by AI from the posting; the employer’s posting is the authority.

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FieldValue
HeadquartersMarkham
Open jobs on Jobsy566
Job description

SUMMARY

The Project Administrator is responsible for project administration activities including but not limited to maintaining project documentations, completing project set up, financial and administration close out requirements.

KEY DUTIES & RESPONSIBILITIES

Project Set Up

  • Inputs project information into databases and completes project set up process

Project Tracking and Documentation

  • Maintains project documentations such as project plans, meeting minutes, contracts, bid packages, technical and financial close outs, etc.
  • Monitors project progress and timelines and prepares status reports to assist with timely project delivery.

Project Financial Administration

  • Works with relevant stakeholders to collect vendor qualification documentations and ensure vendors are activated and set up within financial systems.
  • Executes the purchase order process.
  • Reconciles purchase orders to invoices to ensure accuracy.

Project Reporting

  • Prepares various reports to support monitoring of project progress, costs, key performance indicators, etc.
  • Reviews and communicates risks to Project Managers.

Project Close Out Administration

  • Executes project close out requirements.
  • Gathers and ensures receipt and sign-off of all project documentations. Files project documentations.
  • Ensures receipt of all invoices. Follows up with vendors where required. Reconciles purchases to invoices to ensure accuracy and ensures all invoices are paid.
  • Reviews and reconciles actual project expenses against cost estimates.
  • Other duties as assigned.

KNOWLEDGE AND SKILLS

  • Community college diploma
  • 1 to 3 years of project administration or administrative work experience
  • Strong administrative and organizational skills
  • Ability to provide project administration support
  • Ability to maintain accurate data
  • Strong attention to detail and data accuracy
  • Ability to extract and compile data into reports
  • Ability to communicate effectively with others for the purpose of data exchange, clarification and follow up
  • Computer proficiency in MS Office applications in particular – MS Project, MS Excel, MS Outlook, along with ability to quickly learn new applications

Licenses and/or Professional Accreditation

  • Demonstrates an interest in pursuing Project Management Institute Accreditation

This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

#LI-JP1

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