Project Coordinator

Join us on the journey to help build the world using applied robotics and AI!

Novarc Technologies is a full-stack robotics company helping to build the world using applied robotics and AI. Recognized as one of the fastest-growing companies in the Americas by the Financial Times for two consecutive years, we are at the epicentre of innovation and global expansion. Join our dynamic team as we extend our reach across four continents, blending pioneering welding technology with a profound global impact. It's a captivating time to be part of our journey – here, you'll do more than just work; you'll be an integral part of a movement shaping the tech-driven future.

Novarc Technologies is looking for a skilled and experienced Project Coordinator to join our growing team and support the production of our cobots.

Role Summary:

Summary: As a Project Coordinator you will be responsible for the successful execution of various Novarc’s projects to ensure outcomes are in line with the company project goals, processes, contracts, and of course, requirements. In addition to this, you will assist with the planning and execution of internal process development and improvement initiatives and projects.

The ideal candidate will join the Novarc team with a strong foundation in mechanical and/or electrical engineering and a go-getter attitude.

Duties and Responsibilities:

• Project Planning & Execution: Lead or support internal and external projects using Novarc’s project management tools (Wrike) and processes.

• Stakeholder Management: Coordinate across Sales, Product, Engineering, Production, Supply Chain, and Customer Success to keep projects on track and stakeholders informed.

• Communication: Provide to-the-point and concise written communication to the appropriate stakeholders, including both external and internal customers.

• Scope & Risk Control: Manage client requirements, handle scope changes, and process Variation Orders (VORs).

• Financial Tracking: Monitor project profitability, manage payment schedules, and support collections.

• Continuous Improvement: Document lessons learned and apply Plan-Do-Check-Act thinking to identify trends, implement corrective actions, and improve project and business processes.

• Technical Support: Create layout drawings in SolidWorks to guide equipment installation and learn key welding knowledge to manage projects effectively.

• Quality & Compliance: Prepare NCRs, track corrective actions, and ensure documentation is accurate and up to date.

• Any other related tasks as required.

Qualifications and Experience :

Required Qualifications:

• Bachelor’s degree in Engineering (Mechanical/Electrical) or equivalent experience

• 1+ year experience coordinating or managing projects in a technical or manufacturing environment

• Experience with AutoCAD or SolidWorks

• Strong written and verbal communication skills

• Experience working with external B2B clients

Required Soft Skills:

• Humble: You leave your ego at the door and lead by serving others. You prioritize active listening, collaboration, and seeking to understand over having all the answers.

• Hungry: You bring a self-driven, relentless passion for excellence. You embrace challenges head-on, commit to continuous learning, and hold yourself accountable to exceeding expectations.

• Smart: You navigate situations with high emotional intelligence and empathy. You collaborate openly, welcome feedback, and constantly challenge the status quo to drive innovation.

Preferred Qualifications:

• Knowledge of project accounting, cash flow forecasting, and invoice management

• Experience in a startup or small-scale manufacturing environment

• Exposure to project management software (Wrike, Zoho, MS Project, etc.)

• Pursuing PMP/Prince2 certification (or interest in obtaining one)

• Familiarity with earned value management and measuring project progress

About Novarc Technologies:

Novarc Technologies is a full-stack robotics company specializing in the design and manufacturing of cobots and AI-based machine vision solutions for autonomous welding. Novarc’s Spool Welding Robot (SWR) is the world’s first of its kind in pipe welding applications. As a proven pioneer in the field, Novarc’s team is dedicated to solving challenging welding automation problems that improve customers’ bottom line.

Why Novarc:

• Growing Opportunities - We are in the process of maturing into a fast-growing medium-sized business.

• Great place to be - We have created a fun, adventurous, and open-minded environment where our teams are encouraged to bond and express their unique selves.

• Best People - Our team is made up of talented, intelligent, and hardworking people.

• Lots of Opportunities - We are constantly looking for stand-out talent internally to move into leadership positions.

We are excited to invite you to join our growing team for this amazing journey!

"Novarc provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, national or ethnic origin, color, political belief, marital or family status, religion, special abilities, age, sex or sexual orientation, or a criminal conviction or charge that is unrelated to employment of to the intended employment of that person. This applies to all our practices of recruitment, selection, promotion, training and development, health and safety, and compensation."