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Property Administrator
@ Precise Properties Inc
Hamilton, Ontario
SIGNALS
Overview
Precise Properties Inc is hiring a full-time Property Administrator to run day-to-day office and resident services for two co-op housing communities in Hamilton and Burlington. The role covers financial administration, resident relations and office routines, with a salary of $39-45K per year, Monday to Friday, 40 hours per week, plus one evening board meeting and one late open office per week.
Responsibilities:
- Run office administration, filing and reporting for two co-op communities
- Handle deposits, petty cash, cheque requisitions and arrears notices
- Calculate housing charges and verify subsidy income annually
- Answer resident inquiries and handle reception and phones
- Coordinate move-in and move-out and process applications
Requirements summary:
- Strong people, administrative and organizational skills
- Experience in residential housing administration is an asset
- Skill with accounting-related software is an asset
- Kind, professional, consistent customer service
- Vehicle to travel between Hamilton and Burlington sites preferred
Tools & skills
Source and dates
Source type not verified · apify-linkedin
- Employer posting date
- 2026-10-11
- First seen by our source
- 2026-11-14
- Source record updated
- 2026-11-14
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Administrative |
| Hours per week | 40 |
| Schedule | day, evening |
| Travel | air: none · ground: minimal |
| Work setting | Office |
| Position | Sitting and standing |
| Physical demands | physical low · computer high |
| Languages | English |
| Driver’s licence | preferred |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Precise Properties Inc
| Field | Value |
|---|---|
| Open jobs on Jobsy | 1 |
Job description
Immediate opening.
Working in property management is a secure, stable, challenging and rewarding career for individuals who like to work hard, keep busy, and solve problems.
This position serves two co-op housing communities one in Hamilton and one in Burlington. A candidate with a vehicle to travel between the two sites is preferred.
The Property Administrator plays a vital role in the day-to-day management of a housing community including providing kind and courteous services to residents, dealing with maintenance contractors, and finding a solution.
We are looking for a self-directed mature, self-motivated, kind, and efficient person who is down-to-earth, friendly, cheerful and approachable.
Candidate must have strong people, administrative and organizational skills.
Salary range is $39-45K per year. Candidates must be comfortable providing services to diverse communities.
This is a full-time job, 40 hours per week, Monday to Friday. Attendance at one evening board meeting per month and one late night open office (11 am to 7 pm) per week is required.
The role of the Property Administrator is to act as:
Office Administration And Routines
Working in property management is a secure, stable, challenging and rewarding career for individuals who like to work hard, keep busy, and solve problems.
This position serves two co-op housing communities one in Hamilton and one in Burlington. A candidate with a vehicle to travel between the two sites is preferred.
The Property Administrator plays a vital role in the day-to-day management of a housing community including providing kind and courteous services to residents, dealing with maintenance contractors, and finding a solution.
We are looking for a self-directed mature, self-motivated, kind, and efficient person who is down-to-earth, friendly, cheerful and approachable.
Candidate must have strong people, administrative and organizational skills.
Salary range is $39-45K per year. Candidates must be comfortable providing services to diverse communities.
This is a full-time job, 40 hours per week, Monday to Friday. Attendance at one evening board meeting per month and one late night open office (11 am to 7 pm) per week is required.
The role of the Property Administrator is to act as:
- The agent of the management team.
- Resource person for the management team, other staff, committees, and client/visitors.
- The first point of contact for residents and to work with the management team in:
- Setting objectives, goals, by-laws, and management procedures.
- Making sure that these and other basic controls are in place and are followed.
- The Administrator carries out this role in three major areas of responsibility. They are:
- Financial management.
- Resident relations.
- Office and administrative management.
Office Administration And Routines
- The Administrator is responsible for an efficient administration of the office and its systems.
- Make credit union and/or bank deposits.
- Control the petty cash system.
- Producing and circulating reports, minutes, agendas and other documents when needed.
- Make room bookings for members.
- Personal use of the meeting room.
- Order office supplies.
- Organize re-cycling of office paper.
- Handle deliveries and mail.
- Handle reception and telephone during open office hours.
- Take recorded telephone messages and pass them to the appropriate person.
- Maintain parking records in the office and on-call book. Assign parking spaces to members.
- Administer the Parking By-law.
- Send notices of late payments, arrears, NSF cheques and reminders of payments due.
- Setting up a complete filing system for all records, documents and minutes.
- Circulating reports, minutes, agendas and other documents when needed.
- Inquiries, applicants and new members.
- Reply to inquiries and receive application forms.
- Photocopy applications, move-in kits, by-laws and other information for applicants or new members.
- Help to organize information sessions and prepare materials for interviews.
- Process applications.
- Follow co-op procedures in coordinating move-out and move-in.
- Support the membership committee.
- Contact utility companies when occupants move out and new members move in
- Process the move-out charges and details.
- Reply to members.
- Inquiries and concerns and refer them to the staff person who can respond to them.
- Work with the manager to prepare and deliver material for members' meetings.
- Work with the manager to prepare for members' meetings.
- Work with the manager to review annual applications for housing charge assistance and calculate housing charges.
- Send notices of housing charge changes and other notices as the manager directs.
- Prepare cheque requisitions and cut cheques.
- Making all deposits on time.
- Controlling the petty cash system.
- Reviewing financial statements.
- Giving members notice of changes to housing charges.
- Issuing late payment, arrears and N.S.F. notices.
- Calculating housing charges and adjustments.
- Reviewing applications for subsidy and conducting annual income verification.
- Maintaining external, internal and subsidy waiting lists.
- Setting up confidential files for households receiving subsidies.
- Experience with residential housing administration is an asset.
- Skilled in using accounting-related computer software is an asset.
- The capacity to consistently provide professional, kind, caring customer service is an asset.
- A positive, helpful and friendly attitude is an asset.
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