Log in Sign up free
Apply now

Posted last month

Property Administrator - Ottawa

@ Rhapsody Property Management Services

View all jobs Website

Ottawa, Ontario

2+ years experience
Apply now
SIGNALS

Overview

Rhapsody Property Management Services is hiring a Property Administrator for its Zibi site in Ottawa, reporting to the General Manager. The role covers rent collection, receivables reporting, resident communications and general office administration across a property portfolio.

Responsibilities:

  • Monitor receivables and produce monthly AR rent roll reports
  • Record tenant payments and prepare resident ledgers
  • Produce renewal documents, notices and resident letters
  • Manage monthly cash controls and lease documentation
  • Serve as primary contact for tenant inquiries

Requirements summary:

  • Two to five years in customer service or administrative roles
  • Strong written and oral communication
  • Intermediate to advanced Microsoft Office and Excel skills
  • Real estate, hospitality or business diploma considered an asset
  • Property accounting experience considered an asset

Tools & skills

ExcelWordMicrosoft Office
Source and dates

Employer career site / ATS feed · adp

Employer posting date
2026-10-05
First seen by our source
2026-10-08
Source record updated
2026-11-07

These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.

Job details

SeniorityMid level
DepartmentAdministrative
Experience2+ years
Travelair: none · ground: none
Work settingOffice
PositionMostly sitting
Physical demandsphysical low · computer high
LanguagesEnglish
EducationCollege diploma (preferred), Bachelor’s degree (preferred)
Fields of studyReal Estate, Hospitality, Business
Perks mentionedPaid training

Summary and details written by AI from the posting; the employer’s posting is the authority.

Apply now

Rhapsody Property Management Services

Saved company profile

Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.

Full company description

Rhapsody Property Management Services (“Rhapsody”) is the premier multifamily property management firm in Canada focused on purpose-built luxury rental communities. Headquartered in Toronto, the company was formed to satisfy a growing need for sophisticated third party management and to provide a level of service not previously offered in the Canadian market. Rhapsody is initially focusing its efforts in Toronto and Ottawa.

LinkedIn followers
4,955
People associated on LinkedIn
119
Reported office locations
  • 36 Lombard St., Toronto, Ontario M5C 3H8, CA
Business categories
  • Real Estate
Other recorded names
  • Rhapsody Property Management Services
Specialties
  • Property Management
  • Strategic Services
  • and Development and Construction
Profile identifies a recruitment agency
No
Reported total investment
0

Currency and observation date were not supplied; this is not a current valuation or a funding round.

View all jobs Website

Rhapsody Property Management Services (“Rhapsody”) is the premier multifamily property management firm in Canada focused on purpose-built luxury rental communities. Headquartered in Toronto, the company was formed to satisfy a growing need for sophisticated third party management and to provide a level of service not previously offered in the Canadian market. Rhapsody is initially focusing its efforts in Toronto…

FieldValue
IndustryReal Estate
Company size51-200 employees
HeadquartersToronto, Ontario
Organization typePrivately Held
Year founded2015
SpecialtiesProperty ManagementStrategic Servicesand Development and Construction
Open jobs on Jobsy20
LinkedInView page
Job description

Property Administrator

Come join the team at Zibi in Ottawa!

Reporting to the General Manager, the Property Administrator will assist the team with various administrative tasks including rent collection, providing accurate and timely financial information and preparing resident communications. The Property Administrator acts as a central point of coordination, helping to keep property operations well-structured and responsive.

The successful candidate will have a full understanding of all property specific processes and be responsible for the upkeep of pertinent information relating to a portfolio of properties as required internally by management and other departments, and externally to the client.

Come Join Rhapsody

At Rhapsody, we’ve built our company culture around our core values of Respect, Integrity, Dedication and Transparency. Every team member plays a vital role at Rhapsody, so we provide them with the training, support and tools needed for success. Rhapsody offers exceptional career paths and joining our team can lead to an exciting and fast-paced career. We are looking for true team-players who want to learn and advance in the industry.

We offer a total compensation and benefits package to help with your needs today and build for your future tomorrow. Rhapsody values diversity and is committed to equal opportunity in employment. At Rhapsody, success is about more than having a healthy bottom line, and we are committed to making Rhapsody an amazing and unique place to work for each member of our team.

Essential Responsibilities:

  • Monitor and review mid-month and month-end receivables for accuracy, adjustments, and/or corrections
  • Produce monthly AR rent roll/receivable report
  • Participate in monthly rent collection programs.
  • Support site teams in payment of monthly invoices.
  • Take part in annual audits of the site.
  • New property set up, analysis, and follow up of outstanding issues as required
  • Produce monthly renewal documents in accordance with the LTB.
  • Support site teams in preparation of building communications, notices, newsletters, community event invites, and resident responses through various platforms.
  • Produce resident verification letters, and rental receipts.
  • Review, edit, and prepare resident ledgers monthly.
  • Apply monthly charges in accordance with Residential Tenancy Agreements.
  • Monitor and record monthly tenant rent payments ensuring timely and accurate entries.
  • Oversee and manage monthly Cash Controls.
  • Maintain and organize lease agreements, ensuring all documentation is up-to-date and easily acceptable.
  • Coordinate and monitor data entry. (Insurance, Utilities, and Demographics)
  • Draft and send letters, notices, and other communications to tenants as needed.
  • Serve as the primary point of contact for tenant inquiries, providing prompt and professional responses.
  • Preform general office tasks, including filing, data entry, etc.

Education and Experience:

  • Bachelor’s degree, Diploma or Certificate in Real Estate, Hospitality, Business or related discipline considered an asset
  • 2-5 years of experience in a customer service or administrative role.
  • Experience in property accounting is considered an asset.
  • The ability to communicate effectively, both oral and written
  • Time management, work under pressure, and meet tight deadlines; ability to handle multiple demands and competing priorities; ability to prioritize workload; ability to work at a detailed level; willingness to learn in a dynamic environment that includes new ideas and change
  • Intermediate to advance skills in Excel, Word, and other Microsoft Office programs

To Be Successful You Will:

  • Have a dedication to providing and modeling “Best in Class” Service.
  • Demonstrate capacity for collaboration, with ability to work cross-functionally in fast-paced, matrixed and ambiguous environment.
  • Be a self-motivated individual with a sense of urgency, demonstrated work ethic and integrity.
  • Excellent time management and organizational skills, with the ability to prioritize and shift tasks quickly as well as to work independently.
  • Excellent interpersonal communication and facilitation skills with the ability to influence leadership regarding proposed strategies.
  • Effective problem-solving skills, with the ability to adapt to changing needs.

Similar jobs

  • Part-Time Property Administrator

    Cornwall, ON
    $20/hr

    Realstar: Realstar also provides asset and property management services to large Canadian financial institutions and pension funds that recognize the…

    Candidates need strong administrative and organizational skills, computer skills and customer service experience. Cleaning experience and a professional, presentable appearance are also required.

  • Property Administrator

    Hamilton, ON

    Medallion Corporation

    1+ YOECandidates need a diploma or degree in business administration, property management or a related field, plus 1 to 3 years of property or administrative experience. Strong organization, communication, attention to detail and Microsoft Office skills are required; Yardi experience is an asset.

    Yardi, Microsoft Word, Microsoft Excel, Microsoft Outlook

    Property Administrator

    Toronto, ON

    Medallion Corporation

    1+ YOECandidates need a diploma or degree in business administration, property management or a related field, plus 1 to 3 years of property or administrative experience. Strong organization, communication, attention to detail and Microsoft Office skills are required; Yardi experience is an asset.

    Yardi, Microsoft Word, Microsoft Excel, Microsoft Outlook

  • Property Administrator

    Barrie, ON
    $22/hrContract

    Randstad Canada

    3+ YOERandstad Canada asks for 3 to 5 years of commercial or industrial property or facilities administration experience. Candidates need strong financial and analytical skills, MS Office proficiency and building operations knowledge, and a BOMA RPA designation is a strong asset.

    Excel, Word, Outlook, Property management software, Accounting software, Building access systems

  • Property Administrator

    Toronto, ON
    On-siteFull Time

    CAN ASC-Jones Lang LaSalle Real Estate Services, Inc. Markets

    2+ YOECandidates need 2 to 3 years of commercial property administration or similar financial experience, plus strong communication and multitasking skills. Post-secondary education, an accounting background, MS Office skills and Yardi experience are preferred or assets.

    Yardi, Procore, MS Office

  • Sr. Property Administrator

    Toronto, ON
    $72k–$88k/yrOn-siteFull Time

    RioCan

    3+ YOECandidates need a college diploma or certificate in business administration and at least 3 years of property management experience. Strong written and verbal communication, problem-solving skills, and proficiency in Word, Excel and Outlook are required.

    Yardi

  • Property Administrator

    London, ON

    CAPREIT: CAPREIT is a leading multifamily real estate company that owns and operates apartment communities in the U.S.

    1+ YOECandidates need 1-2 years of customer service, sales or office administration experience and a high school diploma or equivalent. They must be proficient in MS Office, communicate well orally and in writing, and handle a fast-paced, service-oriented environment.

    MS Office, SAP

  • Property Administrator

    Toronto, ON
    $55k–$79k/yrFull Time

    Omers

    1+ YOECandidates need post-secondary education in a related field and 1 to 3 years of experience in accounts receivable, billing, collections, accounting or lease administration. Strong attention to detail, clear communication and high proficiency in Microsoft Excel are needed, and experience with JDE, Yardi or similar financial systems is preferred.

    Microsoft Excel, JDE, Yardi

Locations & environments

Locations

All of CanadaRemote · Hybrid · On-site · Field

Pro tip: add remote jobs to widen your search.

Exclude locations

Workplace type

Company jobs in these results

These are this company’s jobs loaded in your current search. The company may have more openings.