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Posted 2 days ago

Receptionist

@ Smith Legal Search

Toronto, Ontario

Full-time
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SIGNALS

Responsibilities:

  • Greet clients, visitors, and guests warmly, making sure every interaction leaves a professional first impression
  • Answer and route incoming calls and general inquiries promptly and courteously
  • Book and confirm 150–200 client consultations and appointments each month, then reschedule them as needed
  • Keep lawyer calendars and meeting room bookings up to date, catching and resolving scheduling conflicts before they come up
  • Send appointment reminders and follow-ups, and gather intake details before meetings
  • Work closely with lawyers and support staff so client meetings run smoothly

Requirements summary:

  • 3-5 years of front desk, reception, or client coordination experience in a busy professional setting (law firm experience is an asset)
  • Experience managing a high volume of appointments with accuracy and attention to detail
  • Competitive base salary of $50K-$65K, depending on experience
Source and dates

Source type not verified · apify-linkedin

Employer posting date
2026-11-11
First seen by our source
2026-11-14
Source record updated
2026-11-14

These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.

Smith Legal Search

FieldValue
Open jobs on Jobsy8
Job description

Our client, a well-regarded boutique firm in downtown Toronto, is seeking a polished, career-minded Front Desk Receptionist to be the first point of contact for their clients and visitors. This is a high-volume role focused on coordination. Most of your day will go to client management and scheduling, with roughly 150–200 client appointments booked and managed each month. It’s ideal for a professional who takes pride in reception work and wants a long-term home at a respected firm.

Duties & Responsibilities

  • Greet clients, visitors, and guests warmly, making sure every interaction leaves a professional first impression
  • Answer and route incoming calls and general inquiries promptly and courteously
  • Book and confirm 150–200 client consultations and appointments each month, then reschedule them as needed
  • Keep lawyer calendars and meeting room bookings up to date, catching and resolving scheduling conflicts before they come up
  • Send appointment reminders and follow-ups, and gather intake details before meetings
  • Work closely with lawyers and support staff so client meetings run smoothly
  • Handle sensitive client information with discretion and confidentiality
  • Keep the reception area and boardrooms tidy, stocked, and client-ready
  • Help with general administrative tasks, including mail, couriers, and records updates

What We’re Looking For

  • 3-5 years of front desk, reception, or client coordination experience in a busy professional setting (law firm experience is an asset)
  • Experience managing a high volume of appointments with accuracy and attention to detail
  • A polished, professional presence and excellent verbal and written communication skills
  • A calm, composed manner when juggling competing priorities and a steady flow of clients
  • A warm, client-first attitude with sound judgment and discretion
  • Strong organizational and time-management skills
  • Comfort with scheduling, calendar, email, and phone systems, plus the Microsoft Office suite
  • A career receptionist who enjoys being the face of the firm and wants to stay in the role long-term

Compensation & Benefits

  • Competitive base salary of $50K-$65K, depending on experience
  • Comprehensive health and dental benefits
  • Paid vacation
  • Full-time, permanent position in a collegial, supportive office

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