Receptionist/Document Management Clerk

We are seeking an organized, detail-oriented Receptionist & Document Management Specialist to manage front-desk operations while overseeing our digital and physical records systems. In this dual-focus role, you will be the first point of contact for clients and visitors, while ensuring company documentation—including contracts, client files, and compliance records—is systematically cataloged, updated, and securely archived.

Advantages
Growing insurance space with skills to add to your resume
Pays $23/hr
Monday-to-Friday daytime schedule with zero weekend, evening, or shift work, making transit planning and work-life balance completely predictable.
6–8 weeks is an easy commitment with zero long-term lock-in, yet puts you directly in front of management for potential contract extensions or upcoming internal permanent openings.

Responsibilities
- Welcome visitors, clients, and vendors warmly; ensure all guests sign in per security protocols.
- Answer, screen, and route incoming multi-line phone calls; take detailed messages when necessary.
- Manage incoming and outgoing mail, courier deliveries, and packages.
- Maintain a clean, professional, and well-stocked reception area and meeting rooms.
- Coordinate conference room bookings, visitor parking passes, and basic hospitality requests.
- Document Management & Records Administration
- Scan, index, and organize physical documentation into the company’s Electronic Document Management System (EDMS).
- Maintain standard naming conventions, metadata tagging, and folder hierarchies across shared drives and cloud repositories.
- Audit physical filing cabinets and cloud archives regularly to ensure compliance with retention schedules and confidentiality policies.
- Assist internal teams with document retrieval, redaction requests, and file distribution.
- Oversee secure shredding schedules and disposal of expired records according to internal policy.
- Draft, format, and proofread standard office correspondence, memos, and forms.
- General Office Support
- Monitor office supply levels (paper, toner, stationery) and place replenishment orders within budget.
- Coordinate service calls for office equipment (printers, scanners, copiers).
- Provide ad-hoc administrative support for leadership and cross-functional teams during peak project phases.

Qualifications
- High school diploma or equivalent required; Associate degree in Business Administration, Information Systems, or a related field preferred.
- 1–3 years of experience in an administrative, receptionist, or records management role.
- Technical Skills:
- Proficiency with Microsoft Office 365 (Word, Excel, Outlook, SharePoint) and/or Google Workspace.
- Hands-on experience with document management platforms or cloud storage (e.g., SharePoint, Box, DocuWare, Adobe Acrobat Pro).
- High-speed document scanner and multi-function printer operation.

Summary
If you're interested and immediately available please apple online or directly to Yumna Khan @ [email protected]

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [email protected] to ensure their ability to fully participate in the interview process.

This posting is for existing and upcoming vacancies.