Records and Information Management Analyst

Company Description

The County of Grande Prairie builds on its natural environment and the entrepreneurial spirit of its citizens to provide an unmatched quality of life and opportunity for all. We offer a collaborative and dynamic workplace where our values of Respectful, Strategic and Accountable guide our conduct and contribute to a healthy culture.

Job Description

The Records and Information Management (RIM) Analyst manages the County’s physical and electronic records throughout their lifecycle to ensure accuracy, accessibility, security, and legislative compliance. Reporting to the Supervisor, Records and Information Management, the position manages records rooms and systems, supports filing and digitization, provides guidance and training, responds to routine requests, and assists with ATIA, POPA, privacy, and access-to-information activities.

Job Duties and Tasks:
• Administer the County’s physical and electronic records program and systems.
• Manage records throughout their lifecycle in accordance with legislation, retention schedules, bylaws, and County policies.
• Manage records rooms through regular lifting, carrying, shelving, retrieval, inventory, audit, and transfer of boxes and paper records weighing up to 50 lbs.
• Conduct departmental filing-system and records-practice reviews and provide advice on classification, retention, disposition, filing, and compliance.
• Research records management legislation, municipal requirements, and professional standards; prepare findings and recommendations; and provide input and feedback on proposed policies, retention schedules, procedures, and process improvements.
• Support the implementation, testing, maintenance, and troubleshooting of the electronic document and records management system (EDRMS).
• Apply and maintain consistent metadata, document naming, and indexing standards within the electronic document and records management system to improve records accuracy, searchability, and retrieval.
• Collaborate with Information Technology and Business Systems staff on document system configuration, access controls, and electronic records security.
• Coordinate digitization, records cleanup, and transitions from paper to electronic records.
• Research, locate, retrieve, and provide electronic and physical records, including records-room searches, in response to routine internal and external information requests; refer formal legislated access and privacy requests to the Supervisor.
• Support the Supervisor with with environmental site inquiries, ATIA requests, records searches, redaction, privacy assessments, information bank updates, breach responses, and confidential information protection under POPA and ATIA.
• Design and deliver records management training, communications, intranet content, and staff resources.

Qualifications

Education and Experience:
• Certificate or diploma in Records and Information Management, Local Government Administration, Accounting, Office Administration, Business Administration or a related field.
• Minimum two (2) years of direct experience with records retention, records lifecycle management, enterprise systems and information management concepts, including working with physical and electronic records.
• Working knowledge of ARMA’s Generally Accepted Recordkeeping Principles.
• Relevant records, information governance, privacy, library, or archival certification is considered an asset.
• Municipal government experience is considered an asset.
• An equivalent combination of education, training, and related experience may be considered.

Knowledge, Skills and Abilities:
• Working knowledge of ATIA, POPA, and related municipal access and privacy requirements.
• Knowledge of electronic document and records management systems, metadata, naming conventions, indexing, search, and retrieval.
• Proficiency with Microsoft 365, SharePoint Online, and related business applications, with the ability to learn new records systems as needed.
• Ability to research requirements, analyze records-management issues, and prepare clear findings and recommendations.
• Effective written, verbal, presentation, and training skills.
• Strong organization, accuracy, discretion, and judgment, with the ability to manage competing priorities and work with limited supervision.
• Physical ability to regularly lift, carry, push, pull, shelve, and move boxes and paper records weighing up to 50 lbs., including frequent standing, walking, bending, reaching, and working in records-room shelving areas.

Additional Information

What We Offer
The County of Grande Prairie provides a competitive compensation package, including benefits, paid vacation and participation in the Local Authorities Pension Plan (LAPP). We actively support professional development opportunities and foster an engaging work environment.

Other Perks
• Health and Wellness benefits (myHSA)
• Personal Protective Equipment (PPE) allowance
• County-branded clothing allowance
• Personal fuel card with discounted price
• County campground discount
• Personal cell phone plans

Work Schedule: This permanent full-time position entails a 35-hour work week. Monday to Friday from 8:30 to 4:30, with some overtime as required.

Hourly Pay Rate: $39.40 - $46.35

Posting Closing Date: December 4, 2026

As part of the County of Grande Prairie’s commitment to provide a safe and healthy workplace, we encourage and support a scent-free environment.

We thank all applicants for their interest; however, only those selected for an interview will be contacted. Only applications submitted online will be accepted. If you would like to include a cover letter, please combine your resume and cover letter as one document and upload while applying. We do not accept applications sent via email.

The County of Grande Prairie recognizes and values the principles of fair hiring practices. We are committed to a respectful and inclusive workplace and welcome applications from all qualified individuals. Should you require accommodation through any stage of the recruitment process, please contact [email protected] and we will work with you to meet your needs.

• This posting may be used for future vacancies or to fill more than one position
• This posting may be open until a suitable candidate(s) is/are found.

Please note that once your application is complete, you will receive a confirmation email. If we require any additional information we will contact you. Due to the volume of applications received we can only answer questions at the interview stage.