Posted 29 days ago
Senior Executive Assistant
@ Envirosearch Operations Inc.
Guelph, Ontario
Overview
Envirosearch Operations Inc. is hiring a Senior Executive Assistant to work closely with its President on full-time work. The role manages executive commitments, calendars, correspondence, meeting preparation and follow-ups, using Microsoft 365, Dynamics 365 and AI productivity tools. The posting states that the role requires substantial executive support experience and a post-secondary degree or diploma or equivalent.
Responsibilities:
- Keep a central register of executive commitments and follow-ups
- Prepare morning and end-of-day priority briefings
- Manage executive calendars, correspondence and meeting preparation
- Prepare time records and work-order documentation
- Coordinate office administration for the VP, Business Logistics
Requirements summary:
- Post-secondary degree or diploma or equivalent experience
- Substantial experience supporting senior leaders
- Strong communication, organization and Microsoft 365 proficiency
- Exceptional initiative, judgment and discretion
- Experience in engineering or environmental services is an asset
Tools & skills
Source and dates
Source type not verified · apify-linkedin
- Employer posting date
- 2026-10-15
- First seen by our source
- 2026-11-14
- Source record updated
- 2026-11-14
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Senior |
| Department | Administrative |
| Hours per week | 40 (estimated) |
| Travel | air: none · ground: none |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Education | College diploma (preferred), Bachelor’s degree (preferred) |
| Fields of study | business, administration, communications |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Envirosearch Operations Inc.
| Field | Value |
|---|---|
| Open jobs on Jobsy | 1 |
Who We Are
Envirosearch Operations was created in 2001 to specialize in providing water and wastewater operations services to non-municipal owners of water and wastewater treatment facilities in the Province of Ontario. At our heart, we believe in teamwork between Owners, Regulators, and our team to support the protection of both the public and the environment. Envirosearch Operations Inc. specializes in providing professional and operational services to industrial, commercial, institutional, and private sector owners.
Why Work for Us?
- Challenging work opportunities and a varied routine – we never have the same day twice!
- The opportunity to expand your skills and develop your role
- Competitive compensation and benefit package
Are you the person who sees what needs to happen next, and makes sure it does?
We are seeking an experienced Senior Executive Assistant to work closely with our President. This is a high-trust, hands-on role for someone who can anticipate needs, organize complex priorities, independently follow up on commitments, and deliver accurate work without constant direction.
What you will do
- Keep a central register of executive commitments, deadlines, and follow-ups; proactively coordinate with managers and employees.
- Prepare concise morning and end-of-day priority briefings, identify emerging issues and recommend next steps.
- Manage executive calendars, correspondence, meeting preparation, minutes, action items, and project administration.
- Prepare and enter executive time records and work-order documentation using approved information sources.
- Coordinate recurring office administration for the VP, Business Logistics (approximately 5–10% of the role).
- Use Microsoft 365, Dynamics 365, and approved prompt-based AI tools effectively, and work with technical specialists on more complex improvements.
What you bring
- A post-secondary degree or diploma in business, administration, communications, or a related field, or an equivalent combination of education and experience.
- Substantial experience supporting senior leaders or coordinating complex executive work.
- Exceptional initiative, sound judgment, discretion, accuracy and persistence in following through.
- Strong communication, organization and Microsoft 365 proficiency; confidence learning business systems and AI productivity tools.
- Experience in engineering, environmental services, utilities or another technical-services organization is an asset.
What makes this role different
We are not looking for someone who simply waits for the next assignment. Success means working alongside the President: recognizing priorities, preparing the next step, and ensuring commitments do not fall through the cracks. You will have authority to follow up on assigned work, with clear boundaries around management and business decisions.
Apply
Please submit your résumé and a brief cover letter describing an example of when you proactively identified and resolved an important outstanding commitment. We appreciate all who express interest; however, only those selected for an interview will be contacted.
EOI is committed to an inclusive recruitment process. Accommodation is available upon request throughout the hiring process.
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